Specifications

Deleting a Mailbox
Update Form 1 of the Planning Guide for the voice messaging system to show
mailboxes to be deleted; then use the updated form while performing the
following procedure.
Review the following notes before you delete a mailbox:
■
The receptionist’s mailbox (at extension 10) cannot be deleted.
■
Any messages in the mailbox are lost when a mailbox is deleted. The
message light is turned off. The personal greeting is lost.
■
If you delete a mailbox from an extension that has Automatic VMS Cover
assigned, you should unassign Automatic VMS Cover from the extension
and remove the VMS Cover button, if programmed. Doing so prevents
unanswered intercom and transferred calls to this extension from being
transferred to the receptionist’s extension.
■
If you delete a mailbox that was assigned a line owner, either delete line
ownership from that line or assign a different mailbox as the owner of that
line.
IMPORTANT:
As a safeguard against toll fraud, you should delete unused mailboxes.
To delete a mailbox:
1.
2.
3.
4.
5.
6.
Access the Programming Main Menu:
a.
Press [ Intercom ] [ 7 ] [ 7 ] [ 7 ] or a programmed button.
b.
Press [ 9 ] [ 9 ] [ # ].
c.
Enter your password and press [ # ].
d.
Press [ 9 ].
The system plays the system programming options.
Press [
4 ] to program mailboxes. The system tells you how many mailboxes
exist and how many are allowed, then:
Please enter the mailbox number followed by the pound
sign or press pound for the next mailbox.
Enter the number of the mailbox you want to delete followed by [ # ].
The system says whether or not the mailbox exists, then:
To re-initialize the password, press 3. To
re-initialize the mailbox, press [
4 ]. To delete the
mailbox, press star D.
Press [ ✳ ] [ D ]. The system plays:
Mailbox XX has YY messages. Do you want to delete?
Press 9 to confirm or 6 to cancel.
Press [ 9 ] to confirm mailbox deletion. The system plays:
Deleted.
Press [ ✳ ] [ R ] to return to the Programming Main Menu or hang up to quit.
System Management 5-17