User Guide

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ARTS PDF

Aerialist

Version 1.2

Summary of content (155 pages)

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ARTS PDF Aerialist Version 1.
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ARTS PDF Aerialist User Guide Contents Contents 1. INTRODUCTION .............................................................................................. 6 2. SETUP .......................................................................................................... 7 System Requirements ................................................................................ 7 Installation............................................................................................... 7 Activation......
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ARTS PDF Aerialist User Guide Contents 4.1. 4.2. 4.3. CONTENT ASSEMBLY ...................................................................................... 46 Overview ................................................................................................46 Using Content Assembly............................................................................47 Splitting PDF files .....................................................................................48 4.4. Merging Files ...........
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ARTS PDF Aerialist User Guide Contents 6.4.5. 6.4.6. 6.4.7. 6.4.8. 6.4.9. Deleting Profiles /Stamps .............................................................................. 98 Rearranging Stamps ..................................................................................... 99 Importing / Exporting Profiles ........................................................................ 99 Editing Stamps ............................................................................................
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ARTS PDF Aerialist User Guide Contents 8.3. 8.4. 8.5. 8.6. Known Issues ........................................................................................ 150 Updates ................................................................................................ 150 Maintenance .......................................................................................... 151 Technical Support .................................................................................. 152 INDEX .................
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ARTS PDF Aerialist User Guide Introduction 1. Introduction ARTS PDF Aerialist comprises features from the following functional groups: • Productivity – for developing your own macros, tools and toolbars. • Content Assembly – Split, merge and append pages and whole documents to create new PDFs; split documents based on page groups, page ranges, bookmarks and page marks; use merge functionality to sort and combine large PDF document collections.
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ARTS PDF Aerialist User Guide Setup 2. Setup 2.1. System Requirements Windows • • • • • • • • Intel® Pentium® processor or equivalent For Acrobat 5.0 users: Microsoft Windows 98 SE, ME, Microsoft® Windows NT® Workstation 4.0 with Service Pack 6, Windows® 2000 with Service Pack 2, Windows XP Professional or Home Edition, or Windows XP Tablet PC Edition For Acrobat 6.0 users: Microsoft Windows 98 SE, Microsoft® Windows NT® Workstation 4.
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ARTS PDF Aerialist User Guide Setup 4. Navigate to ARTS PDF Aerialist. 5. Click install. 6. Follow the prompts to install ARTS PDF Aerialist. Macintosh (.hqx) If you 1. 2. 3. 4. downloaded ARTS PDF Aerialist, to install: Verify that Adobe Acrobat is not running. Decompress the distribution file provided. Execute the installation file. Follow the prompts to install ARTS PDF Aerialist. Windows (CD-ROM) To install from a CD-ROM: 1. Verify that Adobe Acrobat is not running. 2. Insert the CD-ROM. 3.
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ARTS PDF Aerialist User Guide Setup 2.4. Registration ARTS PDF provide the option of registering your copy of ARTS PDF Aerialist online. Online registration allows you to protect your serial number. In the event you lose or misplace your serial, we can locate and provide your serial to you on request. Registered customers will also receive important upgrade information and notification of product updates. 1. After activating your copy of ARTS PDF Aerialist you will be prompted to register online: a.
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ARTS PDF Aerialist User Guide Setup Windows To 1. 2. 3. 4. 5. install on a Windows platform: Verify that Adobe Acrobat is not running. Click Start > Settings > Control Panel. Open Add/Remove Programs. Select ‘ARTS PDF Aerialist 1.1’ from the menu. Click ‘Add/Remove’.
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ARTS PDF Aerialist User Guide Productivity 3. Productivity 3.1. Overview The Productivity feature set can be used to create customizable tools and toolbars. ARTS PDF Aerialist comes with more than 50 predefined tools on 4 different toolbars. In addition to these timesaving tools, you can create your own custom tools and toolbars -giving you quick access to your predefined tasks and shortcuts -- and lets you export and share them with other users.
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ARTS PDF Aerialist User Guide Productivity 3.2. Using Productivity The Productivity feature has a main toolbar button called the 'Toolbar Manager'. See 'The Toolbar Manager' section. Using the Toolbar Manager you can create numerous toolbars3. Each toolbar will have its own tool manager button to add, edit or remove tools, it is known as the 'Add or Remove Tool' button. See 'Add or Remove Tool - The Tool Manager' section.
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ARTS PDF Aerialist User Guide Productivity 3.3. The Toolbar Manager The Toolbar Manager lets you to create, edit or delete customized toolbars. Create your own toolbar to contain frequently used tools and efficiently perform a range of operations to complete a specific work task. Figure 2. Toolbar Manager To open the ‘Toolbar Manager’ dialog and manage your customized toolbars, click the ‘Productivity’ (Toolbar Manager) button on the ARTS PDF Aerialist toolbar or select it from the drop down list.
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ARTS PDF Aerialist User Guide Productivity Alternatively, go to ‘Plug-Ins > ARTS PDF Aerialist > Tools > Toolbar Manager’. Figure 4. 3.3.1. Accessing ‘Toolbar Manager’ in the Acrobat menubar Creating or Renaming Toolbars To create a new toolbar or to rename an existing toolbar: 1. Open the 'Toolbar Manager'. 2. Click ‘New’ or ‘Rename’. 3. Enter a new toolbar name. 4. Click ‘OK’ to accept the changes. 5. Restart Acrobat. 3.3.2. Deleting Toolbars To delete a toolbar: 1. Open the 'Toolbar Manager' 2.
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ARTS PDF Aerialist User Guide Productivity 3.3.3. Managing Toolbar Tools Use this feature to copy and share tools between multiple toolbars. With this you can move, copy or remove tools from any customized toolbar. On the 'Toolbar Manager' dialog, click 'Manage Tools' to open the dialog shown in the figure below. Figure 5. 3.3.3.1. Manage Tools Copying Toolbar Buttons To copy a tool to another toolbar: 1. Open the 'Toolbar Manager' and click on the 'Manage Tools' button. 2.
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ARTS PDF Aerialist User Guide Productivity 4. Click ‘Move>>‘ to move the tool button (on the left list) to the toolbar (on the right list). 5. If it is successful, the tool button will appear under the toolbar in the list on the left. 3.3.3.3. Removing Toolbar Buttons To remove a tool from a toolbar: 1. Open the 'Toolbar Manager' and click on the 'Manage Tools' button. 2. In the list on the left, select the tool button you wish to move. 3. Click ‘Remove’. 4.
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ARTS PDF Aerialist User Guide Productivity 3.3.5.1. Importing Toolbars To load or import your toolbar: 1. Open the Toolbar Manager dialog. 2. Click the 'Import Toolbar' button. 3. Browse to the location of the toolbar/s you wish to import. 4. Select the toolbar/s to import and click 'OK'. See the 'Index of Toolbars and Tools' section for predefined toolbars. 3.3.5.2. Exporting Toolbars To save or export your toolbar: 1. Open the ‘Toolbar Manager’ dialog. 2.
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ARTS PDF Aerialist User Guide Productivity 3.4. Add or Remove Tool – The Tool Manager The 'Add or Remove Tool' enables you to manage tools on a particular toolbar. Not only can you add or remove tools but you can also edit the tool icon, menu text, tool tip and action performed. Figure 6. Add or Remove Tool – The Tools Manager To manage your tools on a toolbar, click on the ‘Add or Remove Tool’ button. Figure 7.
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ARTS PDF Aerialist User Guide Productivity Figure 8.
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ARTS PDF Aerialist User Guide Productivity 3.4.1. Creating or Editing Tools Figure 9. 1. 2. 3. 4. 3.4.1.1. Edit Tool Properties On the toolbar, click on the ‘Add or Remove Tool’ button to view the list of tools. Click ‘New’ or ‘Edit’. Enter the tool properties. Click ‘OK’ to save the changes. Naming and Labeling Toolbar Buttons There is one name and two labels for each tool. • Name - The name of the actual tool. It will appear in the list of available tools.
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ARTS PDF Aerialist User Guide Productivity 3.4.1.2. Selecting and Editing Toolbar Button Images 1. Click ‘Select’, and then select from the range of images available. 2. Optionally, modify the button image by clicking ‘Edit’. Figure 10. 3.4.1.3. Showing and Hiding Toolbar Buttons • • 3.4.1.4. Select a tool icon image Select the ‘Show Tool’ check box to show the tool. Turn the ‘Show Tool’ check box off to hide the buttons from the toolbar.
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ARTS PDF Aerialist User Guide Productivity 3.4.1.5. Adding and Removing Tool Commands To add a command: 1. Select the command you wish to add using the list on the left. 2. Click ‘Add >>‘ to add this command to your tool. 3. If it is successfully added, the command will appear in the list on the right. To remove a command: 1. Select the command you wish to remove using the list on the right. 2. Click ‘<
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ARTS PDF Aerialist User Guide Productivity 3.4.3. Importing and Exporting Tools With the import and export tools feature you can save a copy of your tools to share with other users. Similar to the export toolbars feature, exported tools are embedded into PDF files making them easy to distribute. The PDF file will store the tool's name, menu item, tooltip, icon and commands. To load your saved tool, simply import the PDF file. 3.4.3.1. Importing Tools To load or import your tool: 1.
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ARTS PDF Aerialist User Guide Productivity 3.4.4. Reordering Tools 1. On the toolbar, click on the ‘Add or Remove Tool’ button to view the list of tools. 2. Select the tool that you wish to reorder. 3. Click the ‘Move Up’ button to move it further up the toolbar, or the ‘Move Down’ button to move it down. 4. Click ‘OK’. Figure 11.
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ARTS PDF Aerialist User Guide Productivity 3.5. Productivity Tutorials Figure 12. Example custom toolbar The Productivity feature set contains a number of handy tools, and it also allows you to create customizable toolbars. Using its Tools Editor, you can create toolbar buttons that perform Acrobat commands like Execute JavaScript, Execute Menu Item, PDF Consultant, etc.
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ARTS PDF Aerialist User Guide Productivity 3.5.2. Using the Menu Item Execute Command The ‘Menu Item Execute’ command allows you to select and make any command from a menu item into a toolbar button. It's very useful for giving fast access to regularly used commands. 1. If you don’t have an existing customized toolbar, create or import a toolbar using the ‘Toolbar Manager’. 2. On the customizable toolbar, click the ‘Add or Remove Tools’ button toolbar.
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ARTS PDF Aerialist User Guide Productivity 3.5.3. Using the Batch Sequence Execute Command Acrobat 5.0 lets you create, edit, rename, and delete batch sequences that can be applied to groups of PDFs. These Batch Sequences can be added to your customized toolbar by using the ‘Batch Sequence Execute’ command4. 1. If you don’t have an existing customized toolbar, create or import a toolbar using the ‘Toolbar Manager’. 2. On the customizable toolbar, click the ‘Add or Remove Tools’ button toolbar.
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ARTS PDF Aerialist User Guide Productivity 3.5.4. Using the World Wide Web Link Command The ‘World Wide Web’ command allows you to make Web URIs into toolbar buttons. It's very useful for giving fast access to regularly visited, related Web pages. 1. If you don’t have an existing customized toolbar, create or import a toolbar using the ‘Toolbar Manager’. 2. On the customizable toolbar, click the ‘Add or Remove Tools’ button toolbar.
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ARTS PDF Aerialist User Guide Productivity 3.5.5. Using the Select Tool button Command The 'Select Tool button' command allows you to select tools from existing toolbars to make into a toolbar button. You can even use toolbar buttons of existing Acrobat toolbars; place it onto your customized toolbar and assign it a new icon, menu text and tooltip. This is a useful feature when creating your own toolbar of frequently used toolbar buttons. 1.
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ARTS PDF Aerialist User Guide Productivity 3.5.6. Using Bookmark Commands To create a Bookmark function toolbar button with the Productivity feature, follow the following steps: 1. In Acrobat, click the Add/Remove Tools button on the toolbar, or use the menu system: ‘Plug-ins > ARTS PDF Aerialist > Productivity > toolbar name > Add or Remove Tool’. 2. In the dialog box, click the “New” button. This will open up the Edit Tool Properties dialog. Figure 16. Creating a Bookmarks toolbar button 3.
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ARTS PDF Aerialist User Guide Productivity Note: Like Acrobat’s Batch Processing function, you cannot operate any other functions whilst in the editing mode. Therefore when using Build Bookmarks function it is best to have already created and saved (Exported) a Build Bookmarks profile. Then when you are creating your toolbar button, you can simply Import the saved profile. 5. Once you have entered all the details required for your tool click ‘OK’. Your new tool button will now appear in the toolbar.
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ARTS PDF Aerialist User Guide Productivity 3. Enter in the name and other details of the tool; select a button image, etc. The bottom left-hand side of the dialog contains the list of commands available. Scroll down the list until you reach the Link commands. Select the desired function and click “Add”. 4. The selected function’s dialog will now appear. Enter the properties you wish to set for the command and then click ‘OK’.
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ARTS PDF Aerialist User Guide Productivity Figure 18. Creating a Stamp toolbar button 3. Enter in the name and other details of the tool; select a button image, etc. The bottom left-hand side of the dialog contains the list of commands available. Scroll down the list to select the ‘Stamp Document’ function and click “Add”. 4. The selected function’s dialog will now appear. Enter the properties you wish to set for the command and then click ‘OK’.
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ARTS PDF Aerialist User Guide Productivity 3.6. Batch Processing Batch Processing allows you to perform Split, Merge, Bookmarks, Links and Stamp functions across multiple files or folders rapidly and automatically. The Help file in Adobe Acrobat describes Batch Processing as “allowing you to create and execute a series of commands on one document, several documents, or an entire collection of documents in one automated process.” Batch Processing with ARTS PDF Aerialist allows you to: 1.
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ARTS PDF Aerialist User Guide Productivity 3.6.1. Bookmarking in Batch To create a batch process for Bookmarks, follow these steps: 1. Open Adobe Acrobat. 2. In Acrobat 5.0, from the file menu go to ‘File > Batch Processing’ to open the Batch Processing dialog. In Acrobat 6.0 Professional, from the file menu go to ‘Plug-Ins > ARTS PDF Aerialist > Productivity > Batch Processing’ to open the Batch Processing dialog. 3. Create a New Sequence; choose a meaningful name for the new sequence.
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ARTS PDF Aerialist User Guide Productivity 3.6.2. Splitting in Batch To create a batch process for Split and Merge, follow these steps: 1. Open Adobe Acrobat. 2. In Acrobat 5.0, from the file menu go to ‘File > Batch Processing’ to open the Batch Processing dialog. In Acrobat 6.0 Professional, from the file menu go to ‘Plug-Ins > ARTS PDF Aerialist > Productivity > Batch Processing’ to open the Batch Processing dialog. 3. Create a New Sequence; choose a meaningful name for the new sequence.
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ARTS PDF Aerialist User Guide Productivity 7. Select what to run the batch sequence on; a selected file/folder, the file currently open in Acrobat, or a file specified when the sequence is run. 8. Select the output location of the process file/folder. 9. Finish filling out the properties of the batch sequence, then click “OK”. 10. You can now run or edit you batch sequence from Acrobat’s file menu, ‘File > Batch Processing’.
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ARTS PDF Aerialist User Guide Productivity 3.7. Configuring Productivity Preferences This feature allows users to add 3rd party plug-in features as commands (if applicable). However, as this is a relatively involved process, it is not advised to use this feature, unless specifically advised to do so by ARTS PDF Technical Support, techsupport@artspdf.com. Figure 20.
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ARTS PDF Aerialist User Guide Productivity 3.8. Index of Toolbars and Tools The Productivity feature comes with more than 50 tools on 4 standard toolbars: • Basic • Print • Manage • Developer These toolbars are stored in the ‘Toolbars’ folder within the ARTS PDF Tools directory. The default location for this folder may vary depending on where Acrobat is installed. On Windows, for example, it may be installed under ‘C:\Program Files\Adobe\Acrobat 6.0\Acrobat\Plug_ins\ARTS PDF Tools\’.
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ARTS PDF Aerialist User Guide Productivity Expand/Collapse Bookmarks Expands and collapses all bookmarks in the bookmark palette. Expands to show all bookmarks, including subtopics. Collapses to show only the first level of bookmarks. Apply a Stamp to All Pages Applies a stamp, selected by the user, to all pages. Word Count Counts the number of words that appear in a PDF. Apply Transition to All Pages Applies the transition, selected by the user, to all pages.
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ARTS PDF Aerialist User Guide Productivity 3.8.2. Developer Toolbar Open JavaScript Console Opens the JavaScript console. Document JavaScript Opens JavaScript Functions dialog box. Edit All JavaScripts Extracts all JavaScripts into a single file for simplified editing. New Letter Doc Creates a new, one-page Letter document. New A4 Doc Creates a new, one-page A4 document. New Custom Document Creates a blank, one-page PDF according to the size (in points) you specify.
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ARTS PDF Aerialist User Guide Productivity Align Top Aligns selected form fields along their top edge. Acrobat 5.0 only. Align Vertically Aligns selected form fields along a vertical edge. Acrobat 5.0 only. Center Both Centers selected form fields both horizontally and vertically. Acrobat 5.0 only. Center Horizontally Centers selected form fields horizontally. Acrobat 5.0 only. Center Vertically Centers selected form fields vertically. Acrobat 5.0 only.
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ARTS PDF Aerialist User Guide Productivity 3.8.3. Manage Toolbar Roman Number Pages Numbers all pages in the document with Roman Numerals. Rotate Pages 90 degrees Rotates all pages in the active document by 90 degrees. Delete Pages Deletes pages according to the page range you predefine. Flatten Document Flattens all interactive elements on the entire document. Planet PDF Forum Takes user to Planet PDF Forum Web site. The discussion forum for Adobe Acrobat and PDF users.
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ARTS PDF Aerialist User Guide Productivity Read Page Uses text-to-speech software (when installed) to read aloud text from current page. Stop Reading Stops the Read Page command from reading aloud the current page. Pause Reading Pauses the Read Page command. Zoom to 150% Magnifies the view to exactly 150%. Zoom to 200% Magnifies the view to exactly 200%.
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ARTS PDF Aerialist User Guide Productivity 3.8.4. Print Toolbar Print Current Page Prints the current page to the default printer. Print Odd Pages Prints all odd pages of the open PDF to the default printer. Print Even Pages Prints all even pages of the open PDF to the default printer. Crop Pages by 1 inch Crops all pages in the active document by 1 inch.
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ARTS PDF Aerialist User Guide Content Assembly 4. Content Assembly 4.1. Overview The Content Assembly feature is for splitting and merging batches of PDF files. The split functionality lets you split one or more PDF files based on page groups, page ranges, bookmarks and page marks. The merge functionality lets you quickly sort and then combine a collection of files into a PDF document.
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ARTS PDF Aerialist User Guide Content Assembly 4.2. Using Content Assembly Content Assembly consists of a collection of splitting methods and one merging function: Split into files of n pages, Split by page marks, Split by bookmarks, Split by page range, and Merge files/folder. Split File Add / Edit Page Marks Remove Marks View/Edit Marks Merge Files Import Page Marks Figure 21. The Content Assembly toolbar buttons Figure 22.
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ARTS PDF Aerialist User Guide Content Assembly 4.3. Splitting PDF files The Content Assembly feature offers a rich set of methods for extracting pages from a PDF file to separate files.
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ARTS PDF Aerialist User Guide Content Assembly 4.3.1. Split into files of n pages This method splits the open PDF document into a series of files, which contain ‘n’ pages in each file. Figure 24. Split into pages To split into ‘n’ pages: 1. 2. 3. 4. Select and open the source PDF file to be split. Select ‘Split PDF Into files of’ by checking on the radio button. Enter the number of pages in which to split the PDF file.
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ARTS PDF Aerialist User Guide Content Assembly 4.3.2. Split by page marks Using the Add Page Marks feature, add a page mark to pages in the document. Each page mark indicates the start of a new file when the document is split. When splitting by page marks, all subsequent pages will be added to the new PDF until the next page mark or the end of the file is reached. Page marks are added using the Add/Edit Page Mark feature. Figure 25. Split by page mark To split by page marks: 1.
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ARTS PDF Aerialist User Guide Content Assembly Figure 26. 4.3.2.2. Add / Edit Page Mark Dialog Box. Removing page marks To remove all of the page marks within a document: 1. Choose ‘Plug Ins > ARTS PDF Aerialist > Content Assembly > Remove Marks’ from Acrobat’s Plug-ins menu. 2. Alternatively Click on the Remove Marks tool in the ARTS PDF Aerialist toolbar. 3. This prompts to confirm if the page marks should be removed. Also there is a warning that this action cannot be undone. 4.
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ARTS PDF Aerialist User Guide Content Assembly 4.3.2.3. Viewing / editing page marks To view and edit a list of all marked pages within a document: 1. Choose ‘Plug Ins > ARTS PDF Aerialist > Content Assembly > View/Edit Marks’ from the Acrobat menu. 2. Alternatively check on the View/Edit Marks button from the ARTS PDF Aerialist toolbar. 3. Edit a Page Mark a. Highlight the page mark you want to edit by checking on the page mark in the dialog box as shown below. b. Click on ‘Edit’ c.
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ARTS PDF Aerialist User Guide Content Assembly 4.3.2.4. Exporting page marks This feature allows you to export page mark information into a tab delimited text file. You can store the text file and apply your page mark settings onto a PDF document by exporting the file. The tab delimited file logs information for all the page marks present in the document. The data logged in the text file includes: • • • • • • Page Number: The page number of the start of the fragment.
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ARTS PDF Aerialist User Guide Content Assembly 4.3.3. Split by bookmarks This method will split a PDF file by its bookmarks. Each page that is bookmarked will be the start of a new PDF, and the title of the bookmark will be used as the name of the file. All subsequent pages will be added to the new PDF stopping at the next bookmarked page. You will be given a chance to choose the level of bookmarks to use in the Split function. Figure 28. Split by bookmarks To split by bookmarks: 1. 2. 3. 4.
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ARTS PDF Aerialist User Guide Content Assembly 4.3.4. Split by page range This method of splitting will split a PDF file into smaller PDF files containing one or more pages in the destination folder specified by the user. Figure 29. Split by page range To split by page range: 1. Select and open the source PDF file to be split. 2. Select Split PDF ‘by page range’. 3. Select the destination folder where the PDF files will be stored following splitting.
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ARTS PDF Aerialist User Guide Content Assembly Parameter (Semicolon) “;” Function File separator (Hyphen) “-“ From/To (Comma) “,” Page separator “odd” (+ only) Odd page “even” (+ only) Even page Example “1-20; 21-40” would create two new PDFs – one containing pages 120, the other containing pages 21-40. “1-5” would extract pages 1 through 5 into a new PDF. “5-1” would extract pages 5 through 1 into a new PDF (reverse order is + only).
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ARTS PDF Aerialist User Guide Content Assembly 4.3.5. General splitting options Figure 30. General Options Enable Fast Web View Restructures the PDF file so that it can be served a page-at-a-time over the Web. This is referred to as Fast Web View within Adobe Acrobat. Update Navigational Elements This is a Plus only feature that updates all of the bookmarks, links and named destinations such that they remain connected to the proper page.
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ARTS PDF Aerialist User Guide Content Assembly Bookmarks After processing, the following options can be applied to bookmarks within the target files: • Expand all • Collapse all • Expand local This advanced option will expand the bookmarks that link to pages within each split file. • Do not change 4.3.6. Destination folder and filename settings The filename for the files resulting from the split is constructed by adding a changing suffix to a specified base filename.
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ARTS PDF Aerialist User Guide Content Assembly 4.4. Merging Files The Merge function allows you to merge a set of files together into a single PDF document. You can select either all pages, or a page range from a document you wish to merge, as well as reordering the files as required. It supports a number of file types: • • • • • • • • • • • • • • • Adobe PDF Files (*.pdf) AutoCAD (*.dwg, *.dwt) BMP (*.bmp, *.rle, *.dib) Compuserve GIF (*.gif) JPEG (*.jp,*.jpeg, *.jpe) JPEG2000 (*.jpf, *.jpx, *.jp2, *.
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ARTS PDF Aerialist User Guide Content Assembly 4.4.1. Adding Files or Folders To add files or folders and merge the files into one PDF document: 1. Choose ‘Plug-Ins > ARTS PDF Aerialist > Content Assembly > Merge Files’ from Acrobat’s Plug-in menu. 2. Alternatively select the ‘Merge File’ tool from the ARTS PDF Aerialist toolbar. 3. Browse and add the files that you want to merge. - Click “Add Files”, from the ‘Merge Files’ dialog to open the browser window and select the files that have to be merged.
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ARTS PDF Aerialist User Guide Content Assembly The Merge Options dialog allows you to specify the pages of the file you want added to the final merged file. You can set which pages to merge by selecting a predefined range: • All pages • Odd pages • Even pages • Last page • First page Alternatively, you can define the pages (using hyphens and commas to separate the pages) i.e. 2, 6, 10-20; or by page range from page 1 to 6 for example.
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ARTS PDF Aerialist User Guide Content Assembly Merging a range of pages from a file: -f [full pathname of the output merge file] [page range] [tab] [full pathname of the source file] Merging all pages from a file: -f [full pathname of the output merge file] [full pathname of the source file] For the [page range] the following can be entered: Parameter (Hyphen) “-“ Function From/To (Comma) “,” Page separator “odd” Odd page “even” Even page Example “1-5” would extract pages 1 through 5 into a new PDF
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ARTS PDF Aerialist User Guide Content Assembly Examples of a Control File Content of a control file specifying the page range: -f C:\Sample Files\Output\Merge.pdf 1-10,15,18 C:\Sample Files\File1.pdf C:\Sample Files\File2.pdf 1-20 odd C:\Sample Files\File3.pdf odd C:\Sample Files\File4.pdf Result • • • • is output file ‘Merge.pdf’ containing Only pages 1 to 10, page 15 and page 18 of File1.pdf All pages of File2.pdf Only the odd pages from page 1 to 20 of File3.pdf Only odd pages of File4.
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ARTS PDF Aerialist User Guide Bookmarks 5. Bookmarks 5.1. Overview The Bookmarks feature set provides the ability to add, edit, build, replace, delete and sort bookmarks across one or more PDF files. The tool allows users make almost any PDF file more usable and easier to navigate. The Bookmarks feature set has been built to save time creating and managing bookmarks.
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ARTS PDF Aerialist User Guide Bookmarks 5.2. Using Bookmarks There are four main Bookmark functions: Add Bookmarks, Find Bookmarks, Build Bookmarks, Delete Bookmarks and Sort Bookmarks. Find/Replace Bookmarks Add Bookmarks Sort Bookmarks Delete All Bookmarks Figure 33. Figure 34. 5.2.1. Build Bookmarks Bookmark toolbar buttons The Bookmark menu Bookmark Features A brief rundown of each function has been provided below.
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ARTS PDF Aerialist User Guide Bookmarks If you wish to automate and customize Bookmark functions even more, or create toolbar buttons that perform custom Bookmark jobs, read the section on Using Bookmark Commands. 5.2.1.1. Add Bookmarks Use the Add Bookmarks feature to create a set of user-defined bookmarks; save your set of bookmarks using the Import/Export functionality so you can reuse them in batch processes. 5.2.1.2.
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ARTS PDF Aerialist User Guide Bookmarks 5.3. Adding Bookmarks The Add Bookmarks function creates a set of user-defined bookmarks. Use the Import/Export features to save and reuse a set of bookmarks in other documents using batch processes or with the Productivity feature. 5.3.1. The Preview Pane The preview pane allows you to view and easily edit a bookmark structure. The bookmark structure can then added to any PDF document. Figure 35.
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ARTS PDF Aerialist User Guide Bookmarks 5.3.1.1. Add or Edit Bookmarks To create or edit a bookmark in the Add Bookmark’s preview pane: 1. Click ‘Add’ or ‘Edit’ to open the ‘New Bookmark’ dialog. 2. In the ‘New Bookmark’ dialog, enter the name and bookmark properties you wish the bookmark to have. 3. Click ‘OK’. Details of bookmark properties can be in the next section, Bookmark Properties. 5.3.1.2. Bookmark Properties Figure 36.
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ARTS PDF Aerialist User Guide Bookmarks Action This designates what action occurs when the user clicks on the bookmark. None Go To View Go To Remote View Open File WWW Link Read Article Show / Hide Field Submit Form Reset Form Import Form Data JavaScript Execute Menu Item Movie Sound | CONTENTS | INDEX | Nothing occurs when the bookmark is clicked. This action will jump to the specified page in the document. Various page magnification options are also available; see Magnification Options.
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ARTS PDF Aerialist User Guide Bookmarks Magnification Options: This option is available in the action bookmark properties ‘Go To View’ and ‘Go To Remote View’. The option is also available when building bookmarks using the Build Bookmarks feature. The following magnification options are available: • Inherit Zoom Displays the destination window at the magnification level that the user is using when they click on the bookmark. • Zoom Displays the page at a magnification specified by the user.
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ARTS PDF Aerialist User Guide Bookmarks • Relative Addresses These are most appropriate for PDFs published to CDs/DVDs or when the entire file system is copied and must remain relative to the source. Relative addresses describe the path to a file, relative to another file, in most cases the Bookmarker file that was loaded last. To use relative addressing, please follow the following syntax For example: If the file is in the same folder, then use .\target.pdf If the file is in one folder above, then use ..
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ARTS PDF Aerialist User Guide Bookmarks 5.3.1.4. Import Bookmarks from a PDF This function enables you to import existing bookmarks from the active PDF document into the Add Bookmark’s preview pane. It will retain the same bookmark level structure as displayed in the PDF document. To copy or extract bookmarks from the open PDF document into the preview pane: 1. Click on the ‘Import…’ button. 2. Select ‘From current PDF’. 3. Click ‘OK’. Figure 37. 5.3.1.5.
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ARTS PDF Aerialist User Guide Bookmarks 5.3.2. Add Bookmarks to PDF To add bookmarks from the preview pane to the open PDF document, click ‘OK’. Note: There are options available when adding bookmarks to the PDF document, see Insertion Options and Expand / Collapse options 5.3.2.1. Insertion Options The insertion options drop down box has three options that allow you to choose how you want to display the new bookmarks. The three options are: 5.3.2.2.
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ARTS PDF Aerialist User Guide Bookmarks 5.3.3. Importing/Exporting Bookmark Settings With the Import feature you can save your current bookmark settings with the Add Bookmarks preview pane. You can then load it at a later date using the Import feature. 5.3.3.1. Importing Tools To load or import your bookmark settings from a file: 1. Click the ‘Import…’ button. 2. Select ‘From settings file’ 3. Click on the ‘…’ button and browse to the location of the file you wish to import. 4.
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ARTS PDF Aerialist User Guide Bookmarks o o o Zoom = a numeric value. 0 – Custom Zoom Magnification (Fixed) 1 – Fit Width 2 – Fit Height 3 – Fit Page 4 – Fit Visible Destination = the page number where the bookmark will link in the document. Zoom Magnification = the percentage level for zoom magnification. This is required if “0” is set for Zoom.
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ARTS PDF Aerialist User Guide Bookmarks Example: 0 0 0 0 5.3.3.2. LinkPage1 LinkPage2 LinkPage13 LinkPage20 0 0 0 0 1 2 13 20 100 100 100 100 Exporting Tools To save or export your bookmark configuration to a file: 1. Click the ‘Export..’ button. 2. Browse to the location that you wish to store the file in. 3. Enter the filename. 4. Click ‘OK’.
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ARTS PDF Aerialist User Guide Bookmarks 5.4. Finding and Replacing Bookmarks The Find Bookmark function allows you to delete or replace only the bookmarks that match the search criteria you specify; once you have entered the content to search for, Find Bookmarks scans the text of all the bookmarks of the PDF files you have selected and updates them based on the text and properties changes you have specified. Figure 38.
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ARTS PDF Aerialist User Guide Bookmarks 5.4.1. Find Options When searching the Bookmark text the following two options are available, in order to make it as relevant as possible. • Is complete bookmark name This will only perform Find/Replace actions on bookmarks that completely match the specified search text • Case sensitive This will only perform the action on bookmarks whose text is exactly the same case as that specified. Figure 39. Finding Bookmarks E.g.
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ARTS PDF Aerialist User Guide Bookmarks • 5.4.3. Replace with – Action Replaces the current bookmark action with the specified one.
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ARTS PDF Aerialist User Guide Bookmarks 5.5. Building Bookmarks The Build Bookmarks function can automatically generate bookmarks based on the font styles and layout used in your PDFs. After specifying the combination of attributes that must exist for a bookmark to be generated, the Bookmarks function can quickly scan one or more PDF files to build the bookmarks for each document. Use the Import/Export functionality so you can reuse Build Bookmarker settings to process large collections of PDF files.
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ARTS PDF Aerialist User Guide Bookmarks 5.5.1. Creating Bookmarks Creating bookmarks using the Build Bookmarks function is simple. Using the selection criteria you can be very selective in what text is created into bookmarks. To build bookmarks follow this basic outline: 1. In the Build Bookmarks dialog, click “Level 1”. This will open up the Select Bookmark Attributes dialog. Figure 41. Bookmark Attributes 2. Enable the checkboxes of the properties that you wish to create the bookmarks from.
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ARTS PDF Aerialist User Guide Bookmarks 6. If you wish to remove a bookmark level, simply click its corresponding “Clear” button in the main dialog. If you clear a bookmark level when there are bookmark levels created below it, they will also become unavailable. 7. Set the Magnification Options you wish the bookmarks to open the pages with. 8. Set the Insert Options and Expand / Collapse Options. 9. Set the Bookmark exact text only option.
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ARTS PDF Aerialist User Guide Bookmarks 5.5.3. Bookmark Selection Properties There are five text properties that can be used when choosing the properties that the bookmarks will be created from. Combining the various properties will create bookmarks that only match the criteria of the combined properties. If the text in the document does not meet the requirements of the properties then no bookmarks will be created. • Font Name Creates bookmarks from the selected font.
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ARTS PDF Aerialist User Guide Bookmarks of the words in the bookmark name. If the keyword list is included, then it will only build bookmarks that contain the word in its name. For example: From the bookmark properties selected, the Build Bookmarks function should build bookmarks named: • Table Of Contents • Introduction to ARTS PDF • Part I - ARTS • Part II - PDF • Part III – Other If the user chooses to include a keyword list (e.g. sample.
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ARTS PDF Aerialist User Guide Bookmarks For example: #1. Suppose ARTS PDF Bookmarker is to build bookmarks named: • Introduction • Contents • Install • Windows • Macintosh • Quick Start Up • Where To Start • Index If you choose to add leading numbers, ARTS PDF Bookmark will build bookmarks: • 1 Introduction • 2 Contents • 2.1 Install • 2.1.1 Windows • 2.1.2 Macintosh • 2.2 Quick Start Up • 2.2.1 Where To Start • 3 Index #2. Suppose ARTS PDF Bookmarker is to build bookmarks named: • 1.0 Introduction • 2.
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ARTS PDF Aerialist User Guide Bookmarks Macintosh Macintosh users can simply enter partial words to bookmark a line of text. Any line containing the characters will create a bookmark. It is not case sensitive. Example: Entering “en” will create bookmarks from any lines of text containing “en” such as “Enjoy”, “entertain”, “content”, “burden” etc. Windows o Case sensitive: Text Masking is case sensitive, so entering “ABC” will create different bookmarks from “abc”. o . : The “.
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ARTS PDF Aerialist User Guide Bookmarks o [^] : Any text containing characters inside the “[ ]” and after the “^” will not be turned into bookmarks. This feature is very handy when applied with in conjunction with other bookmark selection properties to stop unwanted bookmarks from being created. Please be aware that conversely this means that any other text not in the “[ ]” will be considered as potential bookmark material.
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ARTS PDF Aerialist User Guide Bookmarks o ( ) : Allows characters to be grouped together and be combined with other special characters. Example: “(a*b)$” will create bookmarks from lines of text containing either a and/or b, but only if these lines end with a or b. o | : Creates bookmarks from either one set of characters or another. Example: Entering “a | b” into the Text Mask field will create bookmarks from lines of text containing either a or b.
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ARTS PDF Aerialist User Guide Bookmarks 5.6. Deleting Bookmarks This is the easiest function to use – simply click on the Delete Bookmarks button or the menu item: Plug-ins > ARTS PDF Aerialist > Bookmarks > Delete Bookmarks. Be careful when using this function, as Acrobat cannot undo the deletion of bookmarks. If you have accidentally deleted them the only way to retrieve them is to exit the document without saving, and then open it again.
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ARTS PDF Aerialist User Guide Bookmarks 5.7. Sorting Bookmarks The Sort Bookmarks feature allows the user to sort their bookmarks in alphabetical order. The bookmarks can be sorted in ascending or descending order. You can sort an entire level of bookmarks or select a particular node of bookmarks. Figure 42. • Sorting bookmarks Level/Nodes Entering a level: To enter a level you must put ‘L’ in front of the bookmark level value. Level one (L1) is the highest bookmark level.
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ARTS PDF Aerialist User Guide Bookmarks For example: Take the initial bookmark structure as follows. -B -A -3 -2 - two - four - three - one -1 Example #1: Settings: Level/Node=L2; Apply to child nodes=not selected; Order=ascending. Result: Only the level two bookmarks will be sorted. -B -A -1 -2 - two - four - three - one -3 Example #2: Settings: Level/Node=2,2; Apply to child nodes=selected; Order=ascending. Result: Bookmarks under the second bookmark’s second node will be sorted.
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ARTS PDF Aerialist User Guide Stamp 6. Stamps 6.1. Overview Using ARTS PDF Aerialist stamp text, watermarks and backgrounds to pages on a PDF document. With ARTS PDF Aerialist’s Stamp features, users can customize the content, appearance and action of each stamp as well as combining multiple stamps into one stamp profile. This includes aligning and setting the size of each stamp, or even making your stamps behave like hyperlinks.
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ARTS PDF Aerialist User Guide Stamp Figure 44. The Stamp feature’s main window 6.2. Main Features The main features of ARTS PDF Aerialist’s Stamp set are: • Stamp text on a PDF file • Stamp an Image on a PDF file • Stamp a page from a PDF document on another PDF document. 6.2.1. Text Stamps Use this feature to create single or multi-line text stamps. Text stamps are often used for headers, footers and hyperlinks.
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ARTS PDF Aerialist User Guide Stamp 6.2.2. Image Stamps Image stamps enable you to stamp single or multiple images on PDF document. ARTS PDF Aerialist supports a number of different image types. These include BMP, RLE, DIB, GIF, JPG, PCX, PNG, EPS and TIFF formats6. 6.2.3. PDF Stamps Stamp a page from a PDF onto another document. You can modify the placement, layout and action of the PDF stamp in the same way as text and the image stamps.
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ARTS PDF Aerialist User Guide Stamp 6.3. Using Stamps To use the Stamp feature, first locate the Stamp tool button or menu item under 7 Acrobat’s Plug-in menu. Use either the toolbar or the menu items from Acrobat’s menu to create, edit, mange or apply a stamp to a document. Once a stamp profiles is created, you can use it to easily stamp the active document by selecting it from either the tool button drop down or ‘Plug-ins > ARTS PDF Aerialist > Stamp’ menu. Figure 45. Figure 46.
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ARTS PDF Aerialist User Guide Stamp 6.3.1. Stamp a document To apply a stamp, open a PDF document and select or create your desired stamp profile. To select a stamp either: • Open the Manage Stamps dialog and select the profile from the list. Click ‘Stamp’ to process. • Select a stamp profile from the Stamp menu. • Click the drop down tool button. Once selected, the active document will be stamped with the chosen profile. Note: All the stamps within a profile are applied to the document.
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ARTS PDF Aerialist User Guide Stamp 6.4. Managing Stamps and Profiles To activate the Stamp Management dialog, click the Stamp tool button or select ‘Manage Stamps’ from the ‘Plug-ins > ARTS PDF Aerialist > Stamp’ menu item. The Stamp feature uses stamp profiles, allowing users to apply any combination of stamps in a single action. Stamp profiles also allow users to copy and share stamps between profiles.
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ARTS PDF Aerialist User Guide Stamp 6.4.1. Creating a new Profile To create a new Profile: 1. Open the Manage Stamp dialog. 2. Click ‘New Profile’. 3. Add stamps as required to this profile by clicking the ‘Add Stamp’ button (refer to Designing stamps). 4. The stamp is automatically saved. 6.4.2. Creating a new Stamp To create a new Stamp: 1. Select the profile you want the stamp added to. 2. Click the ‘Add Stamps’ button and select a stamp type from the list (refer to Designing stamps). 6.4.3.
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ARTS PDF Aerialist User Guide Stamp Note: If the Profile contains several stamps, deleting the profile will delete all the stamps within the profile. Delete actions cannot be undone. 6.4.6. Rearranging Stamps The Stamp feature provides a number of ways to rearrange, edit and share stamps between profiles. To cut 1. 2. 3. 4.
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ARTS PDF Aerialist User Guide Stamp 6.4.9. Right Click Menus As mentioned above, a number of editing features are available by right clicking a stamp or profile9. 9 Figure 49. Right click profile menu Figure 50.
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ARTS PDF Aerialist User Guide Stamp 6.5. Designing Stamps The stamp design dialogs are used to tailor the content, alignment, spacing and placement of a stamp. These properties are described below. 6.5.1. General Stamp Settings Settings common to text, image and PDF stamps are outlined in this section. 6.5.1.1. Layout Units Select ‘cm’, ‘mm’ or ‘inch’ from the drop down. Horizontal Position Select the horizontal point of reference for the stamp. Adjust by entering a value in the text box.
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ARTS PDF Aerialist User Guide Stamp By adjusting the stamp order in the Profile dialog, it’s possible to create a number of different variations. 6.5.1.2. Pages Options Set which pages to stamp on by selecting a predefined range: • All pages • Odd pages • Even pages • First page • Last page Alternatively, define your own page range, i.e. 2, 5, 9-16 or by page groups, stamp from page 2 every 4 pages, i.e. 2, 6,10,14. 6.5.1.3.
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ARTS PDF Aerialist User Guide Stamp 6.5.1.5. • Open File: Opens the specified file. This file can be of any type, but only files with a *.pdf extension will be opened in Acrobat; all other file types will be opened in their default viewers. The path to the file can be configured using an absolute or relative address, see Using Absolute / Relative Addressing. • Open a web Link: Clicking on the bookmark opens a web browser to the URL specified within the WWW Link textbox.
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ARTS PDF Aerialist User Guide Stamp To use relative addressing, please follow the following syntax For example: You have the stamped PDF file 'stamped.pdf' and is stored in a directory C:\directory 1\directory 2\ (i.e. C:\directory 1\directory 2\stamped.pdf) | CONTENTS | INDEX | • If the file to open with the action stamp is in the same directory as the stamped document (‘stamped.pdf’) i.e. C:\directory 1\directory 2\target.pdf then use '.\ target.
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ARTS PDF Aerialist User Guide Stamp 6.5.2. Text Stamp Properties Figure 51. 6.5.2.1. Designing Text Stamps Line spacing When creating multi-line text stamps, alter this setting to adjust the space between lines. Lines are created using the enter key. Note: line spacing adjustments will appear only in the preview pane or output file – not in this text box.
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ARTS PDF Aerialist User Guide Stamp 6.5.2.2. Dynamic Text Dynamic Text is used to insert variable data (such as document information fields) and information that is calculated at runtime such as page numbers and time. To use dynamic text, select an item from the drop down list and press ‘Insert’. A specific macro to identify the dynamic text will be inserted into the text box.
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ARTS PDF Aerialist User Guide Stamp For examples on using dynamic text within a stamp please refer to the following sections of this user guide: • Adding Bates Numbers • Adding Page Numbers 6.5.2.3. Font ARTS PDF Aerialist allows you to customize the appearance of your text stamp. Choose from System or Standard fonts, change the color, size and even the underline style used. Note: that only one style can be set per stamp. Font type Choose from either ‘System’ or ‘Standard’ font types.
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ARTS PDF Aerialist User Guide Stamp • $BatesNo – the Bates Number Dynamic text allows inputting the starting number. $BatesNo[3], would mean that the Bates number start would be 3 instead of 1. The default is however set to always start with 1. • $BatesTotalPages – this variable equals the total number of pages in the job from the starting number.
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ARTS PDF Aerialist User Guide Stamp 9. Change other properties for your text such as the layout, font style or action. 10. Click ‘OK’ to save your stamp and return to the main Stamp window. 11. Select the profile name so that the profile is highlighted. 12. Click the ‘Stamp’ button when you are ready to stamp your PDF document. 6.5.2.5. Adding Page Numbers To add page numbers (i.e. “Page 1 of 10”): 1. Open the PDF document you wish to stamp. 2.
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ARTS PDF Aerialist User Guide Stamp 6.5.3. Image/PDF Stamp Settings The Stamp feature allows you to apply image or PDF stamps to your documents. Note: that image and PDF stamps share a number of similar properties. Some properties common to both are described in this section. Figure 52. Figure 53.
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ARTS PDF Aerialist User Guide Stamp 6.5.3.1. Size Adjust this setting to resize your image or PDF. The adjustment affects both horizontal and vertical ratios. Note: changing the scale of your image/PDF may affect image quality. 6.5.3.2. Page Number (PDF Stamps only) Adjust this setting to choose which page number of the PDF document to use for the PDF stamp. Note: The total number of pages is validated by the selected PDF.
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ARTS PDF Aerialist User Guide Stamp 6.6. Logging To enable logging open the Stamps preferences from the ‘Edit > Preferences >ARTS PDF Aerialist > Stamps’ menu and ensure that the checkbox to enable logging is selected. Figure 54. 6.6.1. Logging preference View Log File To view the log file, from Acrobat menu, ‘Plug-Ins > ARTS PDF Aerialist > Stamp > Logging > View log’. The log file records processing details. One log file is used to record details from all stamp processes.
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ARTS PDF Aerialist User Guide Stamp Not processed files: 1 -------------------------------------------------------------------------Insert Text: Text is out of the page. Select another position or angle Insert Text: Text is out of the page. Select another position or angle Source Image file does not exist ========================================================= If any unexpected errors occur, refer to the log file for debugging details. Please contact techsupport@artspdf.com if the problem persists.
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ARTS PDF Aerialist User Guide Stamp 6.7. Configuring Stamp Preferences Stamp preferences can be accessed from ‘Edit > Preferences > ARTS PDF Aerialist > Stamp’: Figure 55. 6.7.1. 6.7.2. Preferences Dialog File Handling • Write stamp to new file – Creates a new file to apply stamp on. • Enable logging – Choose to keep a log of all the processes in a text file. • Ignore page rotations – Choose to apply stamps similar to on an A4 size page even if the pages in a document are rotated.
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ARTS PDF Aerialist User Guide Links 7. Links 7.1. Overview The Links feature extends Adobe Acrobat’s tools for editing links in PDF files. Use the Links feature to copy, paste, edit, convert and check links. The Links feature set essential for anyone distributing interactive PDFs containing links across a single document or to a collection of files.
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ARTS PDF Aerialist User Guide Links 7.2. Using Links After installation, Link functions can be accessed via the ARTS PDF Aerialist toolbar in Acrobat or via the ‘Plug-ins > ARTS PDF Aerialist > Links’ menu item. Figure 56. Figure 57.
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ARTS PDF Aerialist User Guide Links 7.3. Link Checking 7.3.1. Show First Dead Link Use this function to perform a search for dead links beginning at the first page of the active PDF document. The first dead links found are ‘flashed’ using a blinking effect. To find the next set of dead links, either click the ‘Show dead links on next page’ tool button or select it from the ARTS PDF Aerialist plug-in menu.
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ARTS PDF Aerialist User Guide Links 7.3.2. Show Dead Links On Next Page This command will commence scanning from the current page of the active document and find the next instance of a dead link. The Links feature will set focus on this page and flash any dead links found on this page. To use, select ‘Plug-ins > ARTS PDF Aerialist > Links > Link Checking > Show Dead Links on Next Page’ or click the ‘Link Checking > Show Dead Links on Next Page’ on the toolbar. Figure 59.
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ARTS PDF Aerialist User Guide Links 7.3.3. Show Dead Links On This Page This function will cause all dead links on the current page to flash for a few seconds, allowing for easy identification and correction of dead links. To use this feature, click ‘Plug-ins > ARTS PDF Aerialist > Links > Link Checking > Show Dead Links On This Page’ or the ‘Link Checking > Show Dead Links On This Page’ on the toolbar. Figure 60.
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ARTS PDF Aerialist User Guide Links 7.3.4. Dead Link Page Numbers This function will search the entire PDF document for dead links. Once completed, a pop-up message box will display the page numbers that dead links are located on. If there are no dead links, the function reports there are no page numbers with bad links. To use this feature, click ‘Plug-ins > ARTS PDF Aerialist > Links > Link Checking > Dead Link Page Numbers’ Figure 61.
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ARTS PDF Aerialist User Guide Links 7.4. Link Management 7.4.1. Show / Hide Link Alignment Palette The Links feature allows you to align two or more links horizontally or vertically. The alignment options available are left, center, right, top, middle or bottom. Please Note: You cannot use the “Edit > Undo” function to undo link or note alignment. It is therefore recommended to save the file prior to aligning.
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ARTS PDF Aerialist User Guide Links 7.4.2. Make Links Like This One Copy any of the attributes of the selected link into all other links in the current document or a batch of documents. Use this function if you have numerous links in a PDF file and wish to assign the same visual properties to all or a number of them. You can select a single link with the required properties and assign these properties to all links in all pages or in a specified page range. 1.
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ARTS PDF Aerialist User Guide Links Figure 63. Prompt to user to select process for active PDF or in batch 6. When you click the option you choose, the selected link properties are applied and a message is displayed, notifying you of the number of links processed. Figure 64. | CONTENTS | INDEX | The number of links processed in the document.
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ARTS PDF Aerialist User Guide Links 7.4.3. Make Notes Like This One Copy the attributes from the selected text annotation into all text annotations in the current document or in a batch of documents. If you have numerous notes in a PDF file, and wish to assign the same visual properties to all or many of them, you can select a single note with the required properties, and assign the properties you select to all notes in all pages or in a specified page range. 1.
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ARTS PDF Aerialist User Guide Links Figure 66. Prompt to user to select process for active PDF or in batch 5. When you click an option, selected note properties are applied and a message is displayed, notifying you of the number of notes processed. Figure 67.
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ARTS PDF Aerialist User Guide Links 7.4.4. Set Link Magnification Use this command to change the link magnifications from existing to new ones. The ‘Set Link Magnification’ command allows you to change the specific magnification properties of all links in your current document or set of PDF documents in a folder (and its sub-folders). 1. Choose ‘Plug-ins > ARTS PDF Aerialist > Links > Link Management > Set Link Magnifications’. Figure 68. Changing Link Magnifications 2.
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ARTS PDF Aerialist User Guide Links 7.4.5. Find And Replace Filenames Quickly and easily update the filename associated with links on specified pages. The Change filename in links command allows you to change a specific filename contained within links to a new filename. For instance, if a filename referenced throughout the document changes, you can quickly and easily update all of the links using this efficient search and replace combination. 1.
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ARTS PDF Aerialist User Guide Links 7.4.6. Find And Replace URLs Quickly and easily update the URL associated with links on specified pages. The Change URL in links command allows you to change a specific URL contained within links to a new URL. For instance, if a URL referenced throughout the document changes, you can quickly and easily update all of the links by using this efficient search and replace mechanism. 1.
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ARTS PDF Aerialist User Guide Links Select ‘‘Plug-ins > ARTS PDF Aerialist > Links > Link Management > Find and Replace Filenames’. Find: *u Replace: *l To change a URL from www.artspdf.com to WWW.ARTSPDF.COM Select ‘‘Plug-ins > ARTS PDF Aerialist > Links > Link Management > Find and Replace Filenames’.
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ARTS PDF Aerialist User Guide Links 7.4.7. Set Base URL Set the Base URL for links within a document. To access the ‘Set base URL dialog, choose ‘Plug-ins > ARTS PDF Aerialist > Links > Link Management > Set Base URL’ Figure 71. • Setting base URL Dialog If ‘Set base URL for document’ option is selected, then: This function sets the base URL for a document. If the Base URL changes, all other links will be updated to reflect the change.
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ARTS PDF Aerialist User Guide Links Example 2: - URI link in the document is “../arts_pdf_search.asp” - Base URL is http://www.artspdf.com/pdfsearch - Convert URI web links option changed to -> http://www.artspdf.com/pdfsearch/../arts_pdf_search.asp Note: A link to an absolute link will not be altered, i.e http://www.planetpdf.com Would not become http://www.artspdf.com/http://www.planetpdf.
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ARTS PDF Aerialist User Guide Links 7.4.8. Delete Links The Links feature can be used to delete all links or dead links only from a document. To use this feature, navigate from the Acrobat plug-ins menu to ‘Plug-ins > ARTS PDF Aerialist > Links > Link Management > Delete Links’. There are two options available, delete all links or only delete the dead links in the PDF file. Figure 72. Deleting the links in the document.
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ARTS PDF Aerialist User Guide Links 7.5. Reporting 7.5.1. Report on Bad Actions This feature searches an entire document and produces a list of all actions (link or widget annotations) and bookmarks that are bad. This report can be executed in batch using Acrobat’s batch processing engine. Each item in the report has a link to where the problem is located. To use, select ‘Plug-ins > ARTS PDF Aerialist > Links > Create Report On > Bad Actions’ Figure 73.
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ARTS PDF Aerialist User Guide Links 7.5.2. Report on Bad Bookmarks This function produces a report detailing broken bookmarks. Bookmarks are deemed broken if the target page, view, named destination, file or URL is unavailable. To use, click ‘Plug-ins > ARTS PDF Aerialist > Links > Create Report On > Bad Bookmarks’ Figure 74.
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ARTS PDF Aerialist User Guide Links 7.5.3. Report on All Links Use this feature to produce a report on all the links present in the document. The report identifies both valid and broken links. Broken links are prefixed with an ‘X’ symbol to assist identifying n links and missing destinations. Note, this report does not report on bookmarks. To use, select ‘Plug-ins > ARTS PDF Aerialist > Links > Create Report On > All Links’ Figure 75.
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ARTS PDF Aerialist User Guide Links 7.5.4. Report on External Dependencies Selecting this function will produce a report containing a listing of all external files and URLs that are referenced by bookmarks, link or widget annotations. URLs in the list are active and can be clicked, allowing you to quickly go through the whole list for verification. Examples of external dependencies include external files (PDF or other) and URLs.
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ARTS PDF Aerialist User Guide Links 7.5.5. Report on Selected Link or Annot This feature will generate a low level report on the structure of the selected link or annotation. This feature is intended to be useful to experienced developers who are familiar with the PDF Specification. This report may offer an explanation as to possible strange (unexplained) behaviors in a link. To use: 1. Select the ARTS PDF Link Tool in the toolbar. 2. Using the ARTS PDF Link Tool select a single link or annotation. 3.
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ARTS PDF Aerialist User Guide Links Figure 77.
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ARTS PDF Aerialist User Guide Links 7.5.6. Count Links Count the number of links, widgets and bookmarks in the active PDF document. And display the number of each that is broken. To use, click ‘Plug-ins > ARTS PDF Aerialist > Links > Create Report On > Count links’ Figure 78.
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ARTS PDF Aerialist User Guide Links 7.6. Configuring Link Preferences The Links feature preferences can be accessed from ‘Edit > Preferences > Links’: Figure 79. Links Preferences Dialog • Count links without checking for bad links - Selecting this option will confirm that the links total will not include bad links. • Check named destination in external file. When this option is: - Selected, then the application will not check for named destinations.
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ARTS PDF Aerialist User Guide Links • Check web links When this option is: - Selected, the application checks for the web links in the document. The web checking features checks for hyperlinks for the major HTTP protocol. - Not selected, the application does not check for validity of web links. • Make reports landscape layout When this option is selected, all the report generated will be in landscape format instead of the portrait format.
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ARTS PDF Aerialist User Guide Links 7.7. Additional Link Features 7.7.1. Multiple – select and drag links The Links feature of the ARTS PDF Aerialist will add a button to your toolbar that allows you to select multiple links. Click on a link, hold down shift, and click on another link. It works just as you would expect to be able to select multiple links. You can also use the "Select All" menu to select all links on a page.
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ARTS PDF Aerialist User Guide Links 7.7.2. Cut and paste links After you have selected one or more links with the Links feature, you can use standard clipboard commands under the Edit menu to cut and paste links. You can quickly make multiple copies of the same link if you need several links to all be the same size. You can also paste onto other pages or into other documents. Figure 81.
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ARTS PDF Aerialist User Guide Links 7.7.3. Paste links onto multiple pages or multiple files Using the Paste Multiple command, you can paste links from the clipboard throughout a document, or you can choose a starting page number and an ending page number. You may also select whether the links will be pasted on even, odd, or all pages. If you choose the batch button, you can paste links onto the selected page range for a batch of documents. Figure 82.
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ARTS PDF Aerialist User Guide Troubleshooting 8. Troubleshooting 8.1.
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ARTS PDF Aerialist User Guide Troubleshooting Unwanted Bookmark Text “The text of my bookmarks contains other unwanted text.” The Bookmarks feature processes text by lines of text, and produces a bookmark out of the whole line of text. For example, if you specified “sales” in the text mask field, and your PDF document had a line in it with the text: “and so to conclude, our company had no major sales this month” The whole line of text will be turned into a bookmark.
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ARTS PDF Aerialist User Guide Troubleshooting As an example of line indentation, try creating bookmarks using the line indentation property from the following dot points, or bullets. When dot points are created (in MS Word) the line indentation is changed also, so each different level of dot points has a different line indentation. Create a bookmark level for each dot point.
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ARTS PDF Aerialist User Guide Troubleshooting Typically you may get errors such as “Control file is malformed” or “The file ‘x.pdf’ doesn’t exist”. The reason for these errors may be one of the following: • You have moved or deleted a PDF file. • You have spelt the pathname of a file incorrectly. • You have used spaces instead of tabs. • You used quotes before/after the pathname. Please see Using a control file for the correct structure of a control file.
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ARTS PDF Aerialist User Guide Troubleshooting Degrading Performance “I have created a custom tool, but every time I try to use it, it seems to degrade the performance of ARTS PDF Tools.” If you create a tool with many multiple commands (e.g. 200), the performance of ARTS PDF Tools will decline based on the system specifications. You should rethink the way in which you are performing the task so as to utilize less commands.
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ARTS PDF Aerialist User Guide Troubleshooting 8.3. Known Issues Known issues of ARTS PDF Aerialist: Links • • • When using the Productivity feature for All Links Report, Bad Actions Report, Bad Bookmarks Report, Count links report and External Dependencies Report commands, no reports are created. However, these functions will work with the Batch Process feature.
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ARTS PDF Aerialist User Guide Troubleshooting 8.5. Maintenance At times ARTS PDF will release updates that may include significant enhancements to the product. It is recommended that you take up annual maintenance to be entitled to free upgrades (whether it be minor or major release versions) over a period of 12 months from the initial purchase. Annual Maintenance also entitles you to priority phone and email support.
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ARTS PDF Aerialist User Guide Troubleshooting 8.6. Technical Support Before contacting us please read the complete Troubleshooting section as the answer to your problem may be found in the FAQs or on the ARTS PDF Forum. To contact ARTS PDF Technical Support, please e-mail techsupport@artspdf.com and supply the information below to help us replicate the problem you are experiencing. a.
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ARTS PDF Aerialist User Guide Index Index A Activate, 8 Add Bookmarks Add, 73 Add to list, 68 Change bookmark properties, 68 Collapse bookmark option, 73 Copy from PDF, 72 Edit, 68 Import and export, 74 Insert option, 73 Move in list, 72 Preview pane, 67 Remove from list, 71 B Batch Processing, 34, 35, 36, 37 Bookmarks Add. See Add Bookmarks Batch processing, 35 Build. See Build Bookmarks Customized toolbar button, 30 Delete, 89 Features, 46, 65 Find and Replace.
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ARTS PDF Aerialist User Guide Index Batch processing, 36 Checking. See Link Checking Customized toolbar button, 31 Management. See Link Management Overview, 115 Paste multiple links, 144 Preferences, 140 Reporting.
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ARTS PDF Aerialist User Guide Index Toolbar Create, 14 Delete, 14 Import and export, 16 Rename, 14 Sample, 39 Show and hide, 16 Toolbar Button Copy, 15 Move, 15 Remove, 16 Troubleshooting, 145 | CONTENTS | INDEX | U Uninstall, 9 Updates, 150 W Windows Install, 8 System requirements, 7 Uninstall, 10 Page 155 of 155