User Guide

Undoing Changes
If you don’t want to save changes you made to your spreadsheet since opening it or
last saving it, you can undo them.
Here are ways to undo changes:
To undo your most recent change, choose Edit > Undo. m
To undo multiple changes, choose Edit > Undo multiple times. You can undo m
any changes you made since opening the spreadsheet or reverting to the last
saved version.
To restore changes you’ve undone using Edit > Undo, choose Edit > Redo one or m
more times.
To undo all changes you made since the last time you saved your spreadsheet, choose m
File > “Revert to Saved” and then click Revert.
Automatically Saving a Backup Version
Each time you save a spreadsheet, you can save a copy without the changes you made
since last saving it. That way, if you change your mind about edits you’ve made, you
can go back to (revert to) the backup version of the spreadsheet.
Here are ways to create and use a backup version:
To automatically save a backup version of a spreadsheet, choose Numbers > m
Preferences, click General, and then select “Back up previous version when saving.”
The next time you save your spreadsheet, a backup version is created in the same
location, with “Backup of” preceding the lename. Only one version—the last saved
version—is backed up. Every time you save the spreadsheet, the old backup le is
replaced with the new backup le.
To revert to the last saved version after making unsaved changes, choose File > “Revert m
to Saved.” The changes in your open spreadsheet are undone.
Saving a Spreadsheet as a Template
To use a spreadsheet you’ve created as a starting point for future documents, you can
save the spreadsheet as a template. When you save a spreadsheet as a template, it
appears in the Template Chooser.
To save a spreadsheet as a template:
Choose File > “Save as Template.” m
See “Designing a Template” on page 241 for additional details.
34 Chapter 2 Creating, Saving, and Organizing a Numbers Spreadsheet