User Guide

Chapter 2 Creating, Saving, and Organizing a Numbers Spreadsheet 33
5 If you want to save the spreadsheet as an iWork ’08 or Excel spreadsheet, select “Save
copy as” and choose iWork ’08 or Excel Document from the pop-up menu.
6 If you or someone else will open the spreadsheet on another computer, click
Advanced Options and set up options that determine what’s copied into your
spreadsheet.
Copy audio and movies into document: If you use movies or sound les in your
spreadsheet, selecting this checkbox saves the movie or sound les with the
spreadsheet so the les play if the spreadsheet is opened on another computer. You
can deselect this checkbox so that the le size is smaller, but the media les won’t
play on other computers. See “Reducing Image File Sizes” on page 195 and “Reducing
the Size of Media Files” on page 209 to learn other techniques for reducing le size.
Copy template images into document: If you don’t select this option and you open
the spreadsheet on a computer that doesn’t have Numbers installed, the spreadsheet
might look dierent.
7 Click Save.
In general, you can save Numbers spreadsheets only to computers and servers that
use Mac OS X. Numbers is not compatible with Mac OS 9 computers and Windows
servers running Services for Macintosh. If you must save to a Windows computer, try
using AFP server software available for Windows to do so.
To learn how to Go to
Share your spreadsheets with others “Printing a Spreadsheet” on page 233
“Sending Your Numbers Spreadsheet to iWork.
com public beta” on page 236
“Exporting a Spreadsheet to Other Document
Formats” on page 234
“Sending a Spreadsheet Using Email” on page 239
“Sending a Spreadsheet to iWeb” on page 239
Undo changes made since opening a
spreadsheet or last saving it
“Undoing Changes” on page 34
Save dierent versions of a spreadsheet “Automatically Saving a Backup Version” on
page 34
“Saving a Copy of a Spreadsheet” on page 35
“Saving a Spreadsheet as a Template” on page 34
Save terms that Spotlight can use to locate a
spreadsheet
“Saving Spotlight Search Terms for a
Spreadsheet” on page 35
Close a spreadsheet without quitting “Closing a Spreadsheet Without Quitting
Numbers” on page 35