User Guide
If you want help to create an unusual or strong password, click the button with the
key-shaped icon next to the Password eld to open the Password Assistant and use it
to help you create a password. You can select a type of password in the pop-up menu,
depending on which password characteristics are most important to you.
A password appears in the Suggestion eld; its strength (“stronger” passwords are
more dicult to break) is indicated by the length and green color of the Quality bar. If
you like the suggested password, copy it and paste it into the Password eld.
If you don’t like the suggested password, you can choose a dierent password from
the Suggestion eld pop-up menu, increase the password length by dragging the
slider, or type your own.
To remove a password from a spreadsheet, open your password-protected document, m
and then deselect “Require password to open” in the Document inspector’s Document
pane. Type the document password to disable password protection and click OK.
To change a password, open the Document inspector, click Change Password, enter m
your information, and then click Change Password.
To add a password for a PDF of your spreadsheet, follow the instructions in “ m Exporting
a Spreadsheet in PDF Format” on page 234.
Saving Spreadsheets
It’s a good idea to save your spreadsheet often as you work. After you save it for the
rst time, you can press Command-S to resave it using the same settings.
When you save a Numbers spreadsheet, fonts are not included as part of the
spreadsheet. If you transfer a Numbers spreadsheet to another computer, make sure
the fonts used in the spreadsheet have been installed in the Fonts folder of that
computer.
To save a spreadsheet for the rst time:
1 Choose File > Save, or press Command-S.
2 In the Save As eld, type a name for the spreadsheet.
3 Choose where you want to save the spreadsheet.
If the directory in which you want to save the spreadsheet isn’t visible in the Where
pop-up menu, click the disclosure triangle to the right of the Save As eld and
navigate to a dierent location.
4 If you want the spreadsheet to display a Quick Look in the Finder in Mac OS X version
10.5 or later, select “Include preview in document.”
If you always want to include a preview in your spreadsheets, choose Numbers >
Preferences, click General, and select “Include preview in document by default.”
32 Chapter 2 Creating, Saving, and Organizing a Numbers Spreadsheet