5
Table Of Contents
- Contents
- Chapter 1: Introduction
- Chapter 2: Creating, opening, and printing documents
- Starting AppleWorks
- Creating a document
- Saving a document
- Opening a document
- Finding documents
- Linking to other documents
- Saving document formatting as templates (stationery)
- Identifying your documents
- Protecting documents with passwords
- Importing and exporting documents
- Converting documents
- Closing a document and leaving AppleWorks
- Printing a document or Help topic
- Chapter 3: Basics
- Chapter 4: Text (word processing)
- When to use a word processing document
- Text basics
- Changing text appearance
- Changing paragraph formats
- Sorting paragraphs
- Outlining
- Creating tables
- Working with pages
- Dividing a document into sections
- Adding footnotes and endnotes
- Finding and changing text
- Using writing tools
- Adding pictures and frames to text
- Creating links in word processing documents
- Chapter 5: Drawing
- When to use a drawing
- Drawing basics
- Changing the appearance of objects
- Connecting objects
- Arranging objects
- Locking objects to prevent changes
- Creating a master page
- Adding pages to a draw document
- Creating custom colors, patterns, gradients, and textures
- Adding clip art
- Adding text, spreadsheet, or paint frames
- Creating links in draw documents
- Chapter 6: Painting
- Chapter 7: Spreadsheet
- When to use a spreadsheet
- Spreadsheet basics
- Modifying cell data
- Naming cells and ranges
- Changing cells, rows, and columns
- Adding and removing page breaks
- Changing the display
- Printing a spreadsheet document
- Working with formulas
- Cell references in formulas
- Working with functions
- Displaying data in charts (graphs)
- Adding pictures or a text frame
- Creating links in spreadsheet documents
- Chapter 8: Database
- When to use a database
- Database basics
- Example: Creating a simple database
- Designing a database
- Entering data in fields
- Duplicating, deleting, and moving records
- Moving through records
- Viewing records
- Playing movies in multimedia fields
- Working with rows and columns in List mode
- Selecting and hiding records
- Sorting records
- Finding information
- Working with layouts
- Changing the appearance of data
- Presenting and summarizing data with parts
- Creating reports
- Importing data from other documents
- Printing a database document
- Chapter 9: Beyond the basics
- Chapter 10: Communications
- Chapter 11: AppleWorks and the Internet
8-14 AppleWorks 5 User’s Manual
Adding records
To add a record, choose Browse or List from the Layout menu, and then click
on the Default button bar, (or choose New Record from the Edit menu).
AppleWorks displays the record in the current layout and increases the
record number in the status area by one. You can quickly add a new record
by typing 2-R.
AppleWorks adds new records after all the records in your database. You can
move selected records between existing records by using drag and drop. (To
view records in a particular order, regardless of the order in which you
entered them in the database, you can sort them. See “Sorting records” on
page 8-22.)
Enter a name in a name field For names that you want to sort by the last word in the
field, type the first and last name (for example,
Jane
Adams sorts by Adams). For names that end with a
title, type Option-space between the last name and the
title (for example,
James Smith Jr. sorts by
Smith).
For names that you want to sort by the first word in the
field, type @ at the beginning of the field (for example,
@Treetop Books sorts by Treetop). You see the @
symbol only when you select the field.
Enter a picture or movie in a
multimedia field
Use one of the following methods:
1 Copy and paste a picture or movie from a different
document.
1 Choose Insert from the File menu, and then select the
picture or movie file using the Insert dialog box.
1 Add or drag and drop an object from a library
palette.
1 Use drag and drop to drag the picture or movie file
into the AppleWorks database field.
When a field contains a picture, you see the picture in
the field. When the field contains a movie, you see a
preview image of the movie. To play a movie, see
“Playing movies in multimedia fields” on page 8-17.
Choose a value from a
predefined list
Select the field to see the predefined list. Then
double-click a value, or select the value and press Enter
(on the numeric keypad).
*
Choose Index from the or Help menu and scroll to the entry. Then choose a topic from
the list and click Go To Topic.
To Do this
In the Help index,* see:
E New Record command
E drag and drop