User manual

Phoenix

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ASCII text file by using the following format:

Field1|Field2|Field3|Format

The separator (delimiter) is the pipe character (shift \). Make sure there are no

spaces after the Format field, or Phoenix will not import the file.

The Seconds, Frames, Subject, Description, and Fields 13 may be blank.

However the Minutes field requires a number other than zero. If you leave any

blank fields, make sure that you enter the pipe character (|) separator for the

empty field, or you will receive a message error when you import the ASCII

file. Also, make sure to enter the name of the Group that will receive the new

titles at the top of the list in your file. The Group must already exist in the

Synergy database.

For example, you wish to add a new media title for the Biology group called

"Frogs Around the World", with no description, a length of 60 minutes, no

seconds, no frames, the subject Biology, field 1 as reptiles, field 2 as video,

field 3 as 001.64FRG, and a VHS format. Your ASCII file would look like the

following:

Biology

Frogs Around the World||60|||Biology|reptiles|video|

001.67FRG|VHS

Notice that the pipe character separator has been included for the

Description, Seconds, and Frames fields that are blank. You can enter as

many title entries for the Biology group as required. To add another title use

the ENTER key after the Format field to create the next line. Make sure that

the last entry in the list does not have a carriage return after the Format field,

or Phoenix will not import the file.

To start the import procedure, click [Start Import]. If Phoenix encounters any

errors, you will receive an “errors found” message. A file called IMPORT.LOG

is generated and can be found in the Phoenix32\Database directory.

If errors are not reported, click the Resource Management icon in the toolbar

to view the imported titles in the Titles list of the Media tab.

Each field has a set of attributes such as character length, format description,

number of seconds, frames or minutes. What you see in the Titles list, or any

of the fields in the Media tab, depends on the system font size you are using.

In some cases you may not be able to see the complete title, subject, or field

description, for example.

Phoenix will not import any records that contain titles that already exist in the

database. By duplicate titles, the reference is to the 64 characters of each title

field. For example, if you have a series of titles called "World Book

Encyclopedias Wild World of Dinosaurs and Reptiles, Volume 1,2,3" etc., you

need to abbreviate them in such a way that the first 64 characters are unique.

If you have one record that contains multiple volumes, make sure that you

break it down into separate records (one for each tape).

Following are comprehensive field descriptions:

• Title - Use anything you want for Fields 13 (Dewey decimal number, school