Specifications

SECURITY CAMERA SYSTEM UPGRADE AND REPLACEMENT
FOR MONTGOMERY COUNTY DETENTION CENTER
INSTRUCTIONS TO BIDDERS IB-9
B. Bidder is aware that bidders who attend the pre-bid meeting without having fully
developed an integrated plan for accomplishment of the specifications and their
integration into the total design will be at a procedural pre-bid disadvantage to those
who do and may possibly assume risks of failure on the project should they become
the lowest and best bidder. The bidder is aware that it is the purpose of the pre-bid
conference to assist bidders in achieving quality performance on this Project by a full
and complete understanding of the design interrelationship of the specifications.
Bidder shall treat this matter as if final bids were required on the date of the pre-bid
conference. By being so prepared, each bidder is able to raise questions concerning
any matter which was unclear in the bidding process or which had to be evaluated
on the basis of subjective judgment of the bidder. (All bidders are cautioned to raise
these questions.)
C. Each bidder recognizes that the purpose of the pre-bid conference is to resolve
ambiguities, inconsistencies, errors or omissions in the Contract Documents.
D. The estimate for funding purposes has been disclosed to all bidders in the bid
proposal in a further attempt to assure that all bidders understand and agree to the
needs of the Board as reflected by the bid documents. The Board cautions all such
bidders that the amount is a funding estimate only and is not a reflection of the costs
of completion of the Project. All bidders are cautioned that if the bid as calculated
at the time of the pre-bid conference is more than one hundred ten percent (110%)
of the funds to be made available, that the notice of that fact should be immediately
made and, in any event, at least five (5) days prior to the bid opening.
E. All bidders are cautioned that the completion of the project is of preeminent
importance to the Board and that re-solicitation of bids, if made necessary, will
create an absolutely intolerable delay and damage to the Board.
F. At the conclusion of the pre-bid conference, all inquiries shall be reduced to writing
and shall be published as an addendum to this bid solicitation, so that all bidders may
bid on an equal basis, free from error and with a clear understanding of the
requirement of this contract.
1. NOTE: All bidders are cautioned to read Paragraph 1.2.11 of the General
Conditions hereof.
19. CONFLICT OF INTEREST
A. Prospective bidders shall not contact any public employee by any means or method,
including by telephone, regarding this specification and the procurement it represents
except in the manner indicated above. Failure to comply with this requirement shall
result in the disqualification of the bidder.