User manual

Time Guardian v4.0 User’s Guide 6-1
Chapter 6: Reporting Functions
Time Guardian includes nine (9) different reporting options: Department, Employee, Time Card,
Presence, Audit Trail, Hours Worked, Exception, Hours Summary, and Historical Report. These
reports are listed in the left hand column of the Main window and can be rearranged by left
mouse clicking on the report icon and dragging the icon to the desired location.
Left mouse clicking once on the report icon generates a report that will be displayed in the
Report View section of the Main window. Reports can only be generated for the Pay Period
displayed in the “Grid View Selection Options”. The cumulative reporting is the same as
historical reporting in Time Guardian. To produce a cumulative history, a report must be run for
each Pay Period. There is, however, a Historical Report Settings module (see Historical Report
for more detailed information) that will allow you to run reports based upon a specific date
range. For more information about on reporting, please contact:
[e-mail]
Report appearances will vary depending on the criteria selected during the setup. To display a
Report for a specific employee, highlight the employee in the Employee List section, and drag
the employee record to the Report View section. This action will cause the selected employee
information to be displayed. However, a report must be visible for this to work. To view multiple
records in a Report, click on the scroll bar using the up or down arrows or use the “PgUp” and
“PgDn” keys on your keyboard.
How employees are listed on reports is based on the selection made in the Sort By…. Option in
the employee administration area. The default is Employee Number, and your other options
are: Badge Number, Last Name, First Name, and Department. When department is selected,
employees will be listed by their department and sorted by their employee number.
Printing and Closing Reports
Reports can be printed using three different methods:
• 1
st
• 2
Method: Select the Print option from the File Menu in the main menu.
nd
• 3
Method: Right mouse click in the Report view section of the Main menu to display the
drop down list. Select Print.
rd
QS 1:
Creating a Custom Toolbar
Method: The final option is only available if the Print icon has been added to the Custom
Toolbar. For instructions on how to customize the Toolbar, please refer to the section
.
Once the Print command has been selected, the Print command window will be displayed.
Select the printer for the Report, along with the page range and number of copies. The
following is an example of the print drop down list and the print command window: