User manual

Time Guardian v4.0 User’s Guide 4-55
Pay Code
Description
Field ID
REG
Rate 1 Regular Hours, Rate 2 Regular Hours, Rate 3 Regular Hours
R10A, R20A,
R30A
OT
Rate 1 Overtime Hours, Rate 2 Overtime Hours, Rate 3 Overtime
Hours
R10C, R20C,
R30C
SCK
Qualified Sick Regular Hours, Non-Qualified Sick Regular Hours
QS0A, NS0A
HOL
Holiday Regular Hours
HO0A
VAC
Vacation Regular Hours
VA0A
MSC
Miscellaneous Regular Hours
MI0A
8. Select the employees to be included in the payroll file. Your options are:
• All: Every employee entered in Time Guardian will be included in the payroll file.
• Current: Only the employee currently highlighted in the Employee List box will be
included in the payroll file.
• Selected: Only the employee displayed in the Employee List box will be included in the
payroll export file.
9. The last screen (pg 4 of 4) shows a summary of the information contained in the payroll
export file.
10. Select the Save Payroll Settings
icon and then select the Run Payroll icon to
generate the export file.
Paychex Preview
1. Enter Client number (Maximum of 6 digits).
The setup process to create an export file for Paychex Preview is as follows:
2. Select the file path. (Where the file is to be created).
3. Select if you want to generate hours by day.
4. Enter payroll ID Use a two character code, the first character is an E.
Example: Reg=1 the payroll ID for this Pay Code would be E1.
5. Select the employees to be included in the payroll file. Your options are:
• All: Every employee entered in Time Guardian will be included in the payroll file.
• Current: Only the employee currently highlighted in the Employee List box will be
included in the payroll file.
• Selected: Only the employee displayed in the Employee List box will be included in the
payroll export file.
6. The last screen (pg 4 of 4) shows a summary of the information contained in the payroll
export file.
7. Select the Save Payroll Settings
icon and then select the Run Payroll icon to
generate the export file.