User manual

4-54 Time Guardian v4.0 User’s Guide
Paychex PayLink
1. The Version number is for informational purposes only.
The setup process to create an export file for Paychex PayLink is as follows:
2. Enter the Site Number for Paychex.
Example: Site Number: 001
3. Enter the Office Number for Paychex. This range is from 0001 to 1295.
4. Enter the Client Number for Paychex. This is a four-character number.
5. Enter the Sequence Number for Paychex.
Example: Sequence Number: 000
6. For Save To: choose the location and file name for the export file. This information is
entered in the select path.
Example: C:\Paylink\Import
7. Select how hours for Time Guardian are to be transferred to Paychex. Assigning a Payroll
Field ID to the Pay Codes in Time Guardian does this. Paychex uses two codes to identify
Hours: Pay Type and Hours Type.
• Pay Type identifies hours as Salary, Rate 1, Vacation and Sick.
• Hours Type identifies hours by Regular (straight pay) or Overtime (time and a half pay).
The combination of the Pay Type and Hours Type form the Payroll Field ID. Below is a list of
the Pay and Hours types:
Pay Type Name
Pay Type
Hours Type Name
Hours Type
Salary
SA
Regular Hours
0A
Rate 1
R1
Overtime Hours
0C
Rate 2
R2
Rate 3
R3
Non-Qualified Sick Pay
NS
Qualified Sick Pay
QS
Vacation
VA
Holiday
HO
Miscellaneous
MI
The following are some examples of possible Payroll Field ID’s for Paychex.