User manual

Time Guardian v4.0 User’s Guide 4-47
2. Click on the QuickBooks Payroll icon and page 1 of 4 for the QuickBooks setup screen will
appear (see the following figure). You must select the checkbox option QuickBooks hours
integration and to Generate hours by day will be selected by default. If you do not want
entries to be duplicated when transferring an employee, select the Overwrite duplicate
payroll entries.
3. Navigate to page 2 of 4 for the QuickBooks setup screen to display the Paycode setup (see
the following figure). In the Paycode setup screen, you must map each of the fields in Time
Guardian to the appropriate field in QuickBooks. Select from a list of QuickBooks entries by
clicking on a QuickBooks icon to the right of the fields.
Note: QuickBooks (only version 7 or higher will auto sync) must be installed and on the same
PC as Time Guardian, and started running before Time Guardian. If it is not, you will be
notified with a warning message when synchronization is attempted.
4. When you click on a QuickBooks icon the QuickBooks Paycode screen will appear (see
figure). Map the QuickBooks Paycodes to the desired Time Guardian Paycodes and click
OK. These paycodes must have first been setup in QuickBooks!!