User manual

4-44 Time Guardian v4.0 User’s Guide
6. Enter the version number of the QuickBooks package you are using. This information can
be obtained from QuickBooks iif file opened with Notepad in step 4 (see figure).
7. Enter the release number of the QuickBooks package you are using. This information can
be obtained from QuickBooks iif file opened with Notepad in step 4 (see figure).
8. Enter the Company Name from QuickBooks. This information can be obtained from
QuickBooks iif file opened with Notepad in step 4 (see figure).
9. Enter the Create Time number from the QuickBooks package you are using. This
information can be obtained from QuickBooks iif file opened with Notepad in step 4 (see
figure). Time Guardian will enter a default value in the Export To field. Choose the location
and file name for the export file. This information is entered in the select path field.
10. Once all the fields have been entered on page 1 of 4, click on the blue arrow to move to
Page 2 of 4 (see figure) and select the Pay Codes that you want transferred from Time
Guardian to QuickBooks. Assigning a payroll ID to the desired pay codes will do this. A
complete list of payroll Ids can be found in QuickBooks payroll items.
Example of TG Pay Codes vs. QuickBooks Payroll Field IDs:
Time Guardian Pay Codes
QuickBooks Payroll Field ID
REG
Regular Pay
HOL
Holiday Pay
11. From Time Guardian, click on the blue arrow to display Page 3 of 4 (see figure), and select
the employees from the Available List to be included in the payroll file. The options are:
• All: Every employee entered in Time Guardian will be included in the payroll file.
• Current: Only the employee currently highlighted in the Employee List box will be
included in the payroll file.
• Selected: Only the employee displayed in the Employee List box will be included in the
payroll export file.