User manual

Time Guardian v4.0 User’s Guide 4-27
Deleting Employees
Selecting this option will display the following confirmation box:
If you respond, “Yes,” the employee will be instantly removed from the database and cannot be
retrieved. A record of this action will be recorded in the Audit Trail Report for historical
reference.
 It is suggested that instead of deleting an employee, you can simply inactivate them by
selecting the Inactive box and a valid Inactive date at the bottom of the General tab of the
Employee Information module. This will allow you to keep a historical record of the
employee and not have them count towards your employee total.
Editing Employees
To edit an employee, select the Employee option from the dropdown menu. The same screen
for adding employees will appear, and the fields will be populated with employee information.
Once open, make the desired edits and close the menu. The information contained in the
“General” information tab can be printed using the Employee Report. For more information on
printing this report, please refer to the section on: Reporting Functions.
 Double-clicking on a highlighted employee can also open the Employee Information screen.
Loading Employees
If you want to load employee(s) information from your data, click Yes to the question, Would
you like to Load all employees information? If No is selected, only the last employee selected
prior to closing Time Guardian will have their hours and exceptions updated with the latest
information each time the software is opened. If Yes is selected, Time Guardian will calculate
hours and exceptions for all employees. The difference is your preference in time, when Yes is
selected their may be a slight time delay while Time Guardian updates each record before
opening. If No is selected, Time Guardian will have to update each new employee as they are
selected from the employee list.
Clock Tab (Communication Settings)
This option allows you to add or edit terminal(s) and configure terminals. To access this
module, select the Setup menu from the main menu, and Wizard submenu, or click the Wizard
icon on the Custom Toolbar and select the Clock tab. The following is an example of the basic
clock setup module: