User manual

4-24 Time Guardian v4.0 User’s Guide
• Holiday Eligibility Date: This field defaults to the date that the employee was added, and
can be modified by clicking on the down arrow to display a calendar. Double-click on the
desired date to close the box and populate the field.
In addition to the above information, there are two check boxes at the bottom of the “General”
tab:
• Inactive: When selected, the employee will be considered inactive and will no longer be
displayed on reports or count towards your employee total.
• Not Eligible for Holidays: When selected, the employee will not be awarded holidays as
defined in Pay Code setup.
Personal Tab Fields - Employee
The optional fields in the section are:
• Address: The place to enter an employee’s address.
• City: The place to enter an employee’s city.
• State: The place to enter an employee’s state.
• Country: The place to enter an employee’s country.
• Zip Code: The place to enter an employee’s zip code.
• Phone: The place to enter an employee’s phone number.
• DOB: The place to enter an employee’s date of birth.
• SS#: The place to enter an employee’s social security number.
• Gender: The place to specify the gender of an employee.
• Comments: The place to enter specific comments about an employee.
Salary Pay Tab Fields - Employee
This tab is only available when “Salary” has been selected as the Type of Employee.
• By Hours: Enter the number of hours that the employee will be awarded for each day
scheduled. The default for this setting is 8.
• By Schedule: Time Guardian will calculate the amount of time in an assigned schedule
and subtract mealtime if applicable and award the employee the appropriate amount of
hours for each day scheduled.