User manual

4-18 Time Guardian v4.0 User’s Guide
• Hours: A mandatory field that allows you to specify the number of hours to be awarded for
the holiday.
• Comments: An optional field used to enter specific comments about the holiday.
• Holiday List: This list box will display all of the holidays created for your system.
 If a salaried employee punches in on a holiday, they will only receive holiday hours.
However, if an hourly employee punches in on a holiday, they will receive both the hours
worked and the holiday hours.
The Pay Policy Assign tab is divided into two sections. The Holiday area contains a list of all the
user-created Holidays. The Pay Policy area contains all of the Pay Policies. To add a holiday to
a pay policy, highlight the holiday name and select the Assign button. The holiday will then
appear under the desired Pay Policy. To remove an assigned holiday, highlight the name under
the Pay Policy and hit the delete key on your keyboard.
The
fourth section of the Pay Code module allows you to select whether or not your employees
will be tracking Wages. Click on the
icon, and the following Pay code rate multiplier screen
will appear:
Totals for these Pay Codes using these multipliers will appear in the Employee Totals section of
the Main View.
To show wages information (calculation) on Timecard, Hours Worked, and Summary Reports,
place a check mark in front of the box. See the section Reporting Functions for an example of
wages on reports.
Exceptions Tab
Time Guardian has nine (9) Exceptions that can be made active or inactive by adding or
removing check marks (see the following figure).
When selected, Exceptions are displayed in the Exception column of the Employee Grid and
used to flag the selected criteria for attendance purposes. Exceptions and Exception Reasons
are displayed in the Exception Report.
 If an employee has a MP Exception, no other Exceptions will appear until the missing
punch is added. At that point, all additional Exceptions will be displayed.