User manual

Time Guardian v4.0 User’s Guide 3-17
Authorizing Non-Scheduled Hours
To authorize hours for an employee who has worked on a Non-Schedule day, double click in
either of the OT fields. The following Overtime Authorization screen will appear with the “All
Day” check box. Select the OK button to have Time Guardian calculate hours for that day.
Note: If you answered yes to the question “Do hours worked on an unassigned schedule
require authorization?” in the setup wizard, this option will make it easier to authorize
hours for the employee. Until the hours are authorized, no hours will be calculated for the
employee.
Pay Period Hours, Wages and Dollar Totals
The Main view displays the Hour, Wage, and Dollar totals for the selected Pay Period of the
currently selected employee. The totals are sorted by pay code. As seen in the following
example illustration, the number of Pay Codes displayed will vary based on your configuration.
Module Toolbar
Once a module has been opened, a toolbar will be displayed at the top of the screen. The icons
will become active as needed depending upon the screen selected. The following figures
display all of the currently available icons.
For the above toolbar example, the icons are, from left to right:
• New icon: Allows you to create a new record in the module.
• Global Assign icon : This feature allows you to assign the same profile to selected
employees (Only available from the Employee information module).
• Edit icon : After selecting a record from the list, click on this icon to make edits.