User manual
3-14 Time Guardian v4.0 User’s Guide
Adding, Editing and Deleting Employee Punches
The following is an example of the Add, Edit, and Delete Punch screens in a side-by-side view.
This is done to demonstrate the similarities in these functions. Each screen displays the
Employee Name, Punch Date, Punch Day and Punch Time.
Add Punch
The Add Punch module is accessed by double clicking on the desired IN or OUT punch field or
right mouse clicking in the field to reveal the dropdown menu and selecting Add Punch. Enter
the time in the Punch Time field and select Save to close the module.
Added or Edited punches or hours will be displayed in red.
Edit Punch
The Edit Punch module is accessed by double clicking on the desired IN or OUT punch field or
right mouse clicking in the field to reveal the dropdown menu and selecting Edit Punch. The
current time will be highlighted in the Punch Time field. Edit the punch and select Save to close
the module.
Added or Edited punches or hours will be displayed in red.
Delete Punch
The Delete Punch module can only be accessed from the “Delete Punch” option of the
dropdown menu. Right mouse click on the punch to be removed to display the dropdown
menu, and select Delete Punch. The current time will be highlighted in the Punch Time field.
Select the Delete button to remove the punch and automatically close the module.
Once deleted, the only record of the original punch will be in the Audit Trail Report.
Assigning Reasons to Exception Flags
Exceptions are displayed in the Exceptions column of the Hours Grid. Exceptions flags will vary
depending on the selections made during the setup Wizard. When an Exception appears for an
employee, Time Guardian allows you to associate a reason for that flag which will be displayed
as part of the Exception Report. Double clicking on the desired field accesses this module (see
the following figure for an example). You can also right mouse-click in the field and select the
Exception Reason option from the dropdown menu. The Employee Name, Exception Date and
a list of the exceptions for the day will be displayed. The cursor will appear in the Reasons field
where you can enter the desired comments for the reason. Select Save to exit.