User manual

Time Guardian v4.0 User’s Guide 3-13
Right mouse clicking anywhere in the Hours Grid will display the following dropdown list:
The location of the cursor when you right mouse click will determine the highlighted options
available to you.
 Edit menus can also be entered by double clicking in the field (the fields must contain data
to be edited) you wish to edit.
• Edit Hours: This option is active when the cursor is in any of the “Hour Pay Codes” areas.
This selection allows you to add employee hours. All edits are displayed in red.
The following options for the Edit menus are listed below:
• Delete Hours: This option is active when the cursor is in any of the “Hour Pay Codes”
areas. This selection allows you to delete employee hours.
• Add Punch: This option is active when the cursor is in any of the “IN” or “OUT” columns.
This selection will allow you to add a punched time in an area where a punch is missing. All
added punches are displayed in red.
• Edit Punch: This option is active when the cursor is in any of the “IN” or “OUT” columns.
This selection will allow you to edit an existing punch. All edited punches are displayed in
red.
• Delete Punch: This option is active when the cursor is in any of the “IN” or “OUT” columns.
This selection will allow you to delete an existing punch.
• Exception Reason: This option is active when the cursor is in the “Exception” column. This
selection will allow you to add reasons to explain existing exception flags.
• Edit Dollars: This option is active when the cursor is in any of the “Dollar Pay Codes”
areas. This selection allows you to add or modify the dollar amount assigned to any
employee for that day.
• Edit Authorization: This option is active when the cursor is in either the “OT Before” or “OT
After” columns. This selection allows you approve Overtime on a daily or weekly basis.
• Cut: This feature allows you to remove data from a field. CTL+X is the shortcut for this
feature.
• Copy: This feature allows you to copy data from one field to another. CTL+C is the shortcut
for this feature.
• Paste: Once data has been Cut or Copied, this function allows that data to be placed in
different fields by using the Paste function. CTL+V is the shortcut.