User manual

3-12 Time Guardian v4.0 User’s Guide
Hours Grid View
The Hours Grid displays all of the information pertaining to the currently selected employee as
shown in the following example. The scroll bars will allow you to scroll through data that does
not fit on the screen. A consistent reference point is the date column, which is fixed as the first
column starting from left to right. All other data may vary depending on where you are in the
Hours Grid. The information displayed in the grid can also be varied based on the selections
made during the setup Wizard.
The following is a detailed description of the Hours Grid columns:
• Date: A fixed heading displaying the dates of the active pay period.
• Blank: A blank column will appear before each IN and OUT punch. These fields will indicate
the date that the punch was recorded on.
• IN: By default, Time Guardian displays two IN columns. However, if more than four punches
are entered on a day, an additional row will be automatically added to accommodate the
punches.
• OUT: By default, Time Guardian displays two OUT columns. However, if more than four
punches are entered on a day, an additional row will be automatically added to
accommodate the punches.
 The time displayed in the IN and OUT columns can vary based on selections made during
the setup Wizard. The Grid View option of the Main menu will allow you to modify how the
time is displayed. The default display is Rounded Time.
• Total: This column will display the total number of hours worked in a day.
• Exceptions: If you select Exception Tracking in your setup, this field will display the flags.
• Schedule: This column will display the scheduled IN and OUT time assigned to an
employee. If no schedule is found for the employee, “No Schedule” will be entered as a
default.
• Pay Code Breakout: Time Guardian has nine Pay Codes to choose from and selections
made during setup will determine what Codes are displayed. Employee hours will be
displayed accordingly.
• Tip/Bonuses Pay Codes: Time Guardian allows you to track Tips and/or Bonuses based
on selections made during setup. For more information on these Pay Codes, please refer to
section on Editing Employees.
• OT Before: As determined by your initial setup, overtime hours must either be authorized or
are automatically calculated. This field displays the default selection for your system. For
information on editing this column, please refer to section on Employee Tab (Employee
Administration.
• OT After: As determined by your initial setup, overtime hours must either be authorized or
are automatically calculated. This field displays the default selection for your system. For
information on editing this column, please refer to the section on Employee Tab (Employee
Administration.