User manual

Time Guardian v4.0 User’s Guide 3-11
Employee List
The Employee List is Located below the Report/Payroll View and to the left of the Hours Grid
View. The Employee List displays all of the employees currently in the system or employees
that were selected using the Select Employee sort function. As seen in the example, the icon
for the selected employee changes from multiple heads to a single head, indicating that this is
the active employee. The name and badge number will also be displayed on the Status Bar at
the bottom of the screen.
To move from one employee to another, left mouse click on the desired employee. To open an
employee’s record, double click on that employee’s name.
Right mouse clicking inside the Employee List will display a dropdown menu (see above
example) that will allow you to select one of the following operations:
• Add Employee: Allows you to add a new employee.
• Delete Employee: Allows you to delete the selected employee.
 Rather than deleting an employee, it is recommended that you make them inactive so that
data can be referred to for historical purposes.
• Employee: Opens the Employee Maintenance screen.
• Department: Allows you to add, edit, and delete departments.
• Schedule: Allows you to add, edit, and delete schedules.
• Sort By: This option allows you to select the sorting method of the Employee List. The
following options are available: Employee Number, Badge Number, Last Name, First Name,
or Department.