User manual

3-2 Time Guardian v4.0 User’s Guide
Main Dropdown Menus
File Menu
The “File” menu allows you to create custom toolbar settings, refresh data, backup data, print
reports, and exit the application. Click on File from the main Time Guardian screen view and
the following dropdown menu will appear:
• Custom Toolbar: Can be used to customize the Time Guardian toolbar by adding or
removing buttons.
Descriptions of the File submenu functions follow:
• Refresh Data: Updates information for the currently selected employee or all the
employees currently being displayed in the employee list box.
• Backup: This has the following two submenu choices:
a. Run Backup: Creates a backup file on demand.
b. Setup Backup: This allows you to configure an automatic backup.
• Upgrade Time Guardian: Allows you to upgrade from a capacity of 100 to 250 employees.
• Print: Used to print Time Guardian Reports.
• Exit: Used to exit the Time Guardian application.
Employee Menu
The “Employee” menu allows you to add an employee or select an employee. Click on
Employee from the main Time Guardian screen view and the first dropdown menu will appear.
If the QuickBooks Payroll Interface has been selected (see Payroll Interface Creation).
• Add Employee: this option allows you to add a new employee to your Time Guardian
system.
Descriptions of the Employee submenu functions follow:
• Select Employees: this option allows you to limit the employees being seen in the
Employee List box based on selections made on the Department or All Employees filter.