User manual

Time Guardian v4.0 User’s Guide 3-1
Chapter 3: Working with Time Guardian
Recording Punches at the Terminal (Punching In and Out)
One of the main reasons for purchasing a time and attendance system is to accurately track the
hours worked by an employee and present this information to managers, payroll personnel and
the employees themselves.
In order to gather this information, employees must be trained to use the terminal. Rules
governing the use of the terminal will vary from company to company, however, it is important to
get all employees in the habit of punching the clock at the start and end of their workday, and for
meals (if required). Time Guardian comes with 25 pre-numbered employee badges that can be
assigned to employees. Once the clock is plugged in and wired, simply swipe the card through
the reader and wait for the confirmation beep. If an employee’s card is unable to be read by the
terminal due to damage, replacement cards can be ordered by contacting our Parts Center at 1-
800-253-9836. An employee’s badge number can be changed if the badge is lost or damaged.
In this instance, the Employee Number will remain the same to ensure the historical accuracy of
the employee’s records.
One-Minute Swipe Rule
To prevent duplicate punches from being recorded, the Time Guardian MTX-15 terminal comes
with a built-in “One Minute Rule”. This feature prevents the terminal from recording more than
one punch per employee, per minute. If the employee attempts to punch twice during the same
minute, they will receive two beeps indicating that the punch has not been accepted. Once the
one-minute time interval has passed, the employee’s punch will be accepted.
Time Guardian Layout
The following screenshot displays the default main view of Time Guardian and identifies its
various sections. This view can be modified based on the selection made in the Display menu.
The Status Bar at the top of the screen contains the software name, the active employee name
and the screen icons that will allow you to minimize, resize or close the software.