User guide

5-2 Time Guardian Series – Employee Administration
• Enter the employee information in the fields of each tab. Fields highlighted in yellow are
required and no record can be saved without the proper information being entered. The
following is an overview of each of these tabs including field names and definitions:
Note: The employee badge number and employee number must be unique. Also, see Access
Control about employee number requirements.
General Tab
From the Employees screen, click on the General tab and the following type of screen will
appear:
Number: Employee Number (required field), this must be unique since it is the primary sorting
key.
Badge: The employee badge number (required field).
Note: If you are using Access Control (Nexus 220 or AmanoNet 7.6), use the Registration
Reader(RR) Badge Reader
icon to the right of the Badge field to enter the Badge
number from the Registration Reader.
Payroll: The Payroll ID Number of the employee (required field).
Last Name: A mandatory field for each employee containing his or her last name.
Middle Name: An optional field containing the employee’s middle name.
First Name: A required field for each employee containing his or her first name.
Hire Date: The date that the employee was hired, and can be set by clicking on the calendar
icon. Double-click on the desired date to close the box and populate the required field.
Inactive: When checked, the employee will be considered inactive and will no longer be
displayed on reports or count toward your employee total.
Inactive Date: The date that the employee was put on Inactive status.