User guide

Time Guardian Series – Setup Wizard 3-19
3. Select authorization if the company schedules the employees. By default the following
options are unchecked;
Hours for payroll require authorization – when checked a user with Admin or Payroll
privileges (see Step 9: Login) needs to approve employees hours in the timecard before
they can be passed to the payroll. However, the hours will still be calculated. (see example
timecard and table).
Note: The following three schedule authorizations will not be enabled if no schedule created.
Hours worked before an assigned schedule require authorization – when checked a
user with Admin or Payroll privileges (see Step 9: Login) needs to approve employees hours
in the timecard that occur
before a schedule before they can be calculated (see example
table).
Hours worked beyond an assigned schedule require authorization – when checked a
user with Admin or Payroll privileges (see Step 9: Login) needs to approve employees hours
in the timecard that occur
after
Day
a schedule before they can be calculated (see example
table).
Hours worked on an unassigned schedule require authorization – when checked a user
with Admin or Payroll privileges (see Step 9: Login) needs to approve employees hours in
the timecard that occur during non scheduled time before they can be calculated (see
example table).
For example, employee Bill Jackson is an engineer who is assigned to a schedule to work
Monday to Friday from the hours of 08:00 (8:00 AM) to 17:00 (5:00 PM) with an hour for lunch
(does not punch for lunch) and there is no punch rounding. The following table for employee Bill
Jackson utilizes a few options to illustrate how time calculations would be affected by
authorization. Option 1 = No authorization for before, after, or unassigned hours is checked
(enabled); Option 2 = Authorization is required for before and after; and Option 3 =
Authorization required for unassigned hours.
In
Punch
OUT
Punch
Assigned
Schedule
Option
Total
Hrs.
Timecard Punches
Mon 07:30 17:30
08:00
–
17:00
Option
1
9 hours
All hours in timecard.
Depending on Overtime rules
potentially 1 hr OT
Tues 07:00 18:30
08:00
–
17:00
Option
2
8 hours
8 Scheduled hours reported
and authorization required for
B-Sch & A-Sch for punches to
calculated. Without
authorization, only 8 hrs paid.
With authorization, potentially
2.5 hrs OT?
Sat 10:00 14:00
No
Schedule
Option
3
0 hours
No hours in timecard.
Unscheduled hours must be
authorized. With authorization 4
hours, with potential for
counting towards OT?
4. Select the Daily overtime after and enter the hours to award overtime after the assigned
number of hours have been worked in a day.