User guide

Extension and Workgroup Configuration
104 AltiWare OE System Administration Manual
An Information Only mailbox allows callers to listen to customized
recorded announcements but does not provide taking messages from the
caller. To repeat the message, callers are instructed to press the # key.
You cannot set a workgroup pilot number mailbox to Information Only.
Synchronizing with Exchange Server
If your system is set up to synchronize with an Exchange Server, you can
select this check box to enable synchronization for voice mails. See
“Setting E-mail Messaging Options” on page 38, and “Setting up an
Exchange Server” on page 168.
Setting Mailbox Playback Options
You can use the following checkboxes to turn on or off options for listening
to playback of recorded messages. These options apply to both new
messages and saved messages, and they can be applied to multiple
extensions using Apply to….
• Announce Message Sender Before Playback—Selected, the user
hears the name of the message sender (internal sender only) before
listening to recorded AltiMail messages.
• Announce Time Stamp Before Playback—Selected, the user hears
the timestamp (time and date) of each message before playback.
• Confirm Callback Number—Selected, the system confirms the
accuracy of the caller’s number.
• Enable Distinctive Call Waiting Tone—Selected, the user hears
three different call waiting tone cadences to distinguish between
internal, external, and operator calls (see page 23).
Setting Mailbox Capacities
You can set various mailbox capacities with the following options:
• Max Number of Messages—the maximum number of messages
stored in the user’s mailbox. The range is 1 – 999, defaulting to 100.
• Mailbox Size—the mailbox size in MBs of stored messages.The range
is 1 – 500 MB, with a default of 50.
• Max Message Length—the maximum length of voice messages in
minutes. The range is 1 – 30 minutes, with a default 5 minutes.