AlphaSmart Manager for Dana User’s Guide version 1.
Sales and Technical Support For AlphaSmart sales and technical support contact information, see page 85 or visit the AlphaSmart web site at www.alphasmart.com (United States) www.alphasmart.co.uk (United Kingdom) www.alphasmart.com/international (all other countries) Nothing in this manual may be reproduced in any manner, either wholly or in part, for any purpose whatsoever without written permission from AlphaSmart, Inc. © 2005, AlphaSmart, LLC. All rights reserved.
Contents Chapter 1 Introduction .......................................................................................................1 System requirements ....................................................................................... 2 Installing AlphaSmart Manager for Dana .......................................................... 2 Transferring data with AlphaSmart Manager for Dana ....................................... 3 Chapter 2 Basics ....................................................
Tips for working with send lists ...............................................................46 Chapter 4 Settings ........................................................................................................... 47 Settings explained ..........................................................................................47 Dana Admin settings ......................................................................................48 Country setting .............................................
Appendix A Troubleshooting ............................................................................................... 81 Appendix B Contact Information ......................................................................................... 85 Index ..............................................................................................................
vi AlphaSmart Manager for Dana User’s Guide
Chapter 1 Introduction AlphaSmart Manager for Dana helps you manage files, settings, and applications on a group of Danas and Dana Wireless devices. With AlphaSmart Manager for Dana, you can manage as many as thirty Danas connected to an AlphaHub®. With AlphaSmart Manager for Dana and an AlphaHub, you can organize an entire group of Danas to have the same files—exercises, outlines, notes—in one easy operation.
System requirements System requirements AlphaSmart Manager for Dana requires the following components: • A PC computer running Windows® 98 Second Edition or higher. AlphaSmart Manager for Dana doesn’t support Macintosh computers. • One to thirty Danas using ROM version 1.2.0 or higher (see the AlphaSmart Manager for Dana ReadMe file for instructions on determining and updating ROM versions).
Transferring data with AlphaSmart Manager for Dana To install AlphaSmart Manager for Dana: 1. Put the AlphaSmart Manager for Dana CD in the CD drive on your computer. A window displaying the contents of the CD appears. 2. Double-click the Setup.exe file. The installation program begins. 3. Follow the onscreen instructions. 4. Select whether or not to start AlphaSmart Manager for Dana as soon as the installer closes.
Transferring data with AlphaSmart Manager for Dana 4 AlphaSmart Manager for Dana User’s Guide
Chapter 2 Basics This section gives you basic information about getting AlphaSmart Manager for Dana up and running as quickly as possible. Details about the various features are described in the rest of this manual.
AlphaSmart Manager for Dana and AlphaHubs AlphaSmart Manager for Dana and AlphaHubs AlphaSmart Manager for Dana excels in group settings because it lets you control a group of Danas from a single computer. When you use AlphaSmart Manager for Dana with a group of Danas, you connect the devices to an AlphaHub. You then connect the AlphaHub to your computer with a USB cable. Important: Install AlphaSmart Manager for Dana before you connect the AlphaHub to your computer.
Starting AlphaSmart Manager To start AlphaSmart Manager for Dana: 1. Connect your components together—computer to AlphaHub to Danas—as described in the setup instructions that came with your Mobile Lab package or update kit. 2. Double-click the AlphaSmart Manager for Dana icon on the desktop; or click Start, then choose Programs > AlphaSmart Manager for Dana > Start AlphaSmart Manager for Dana.
Moving around in AlphaSmart Manager for Dana Danas with older system files If AlphaSmart Manager for Dana detects Danas with older system files, it displays yellow indicator lights (page 17) for these devices. AlphaSmart Manager for Dana can’t communicate with these devices without updating some system files, which happens automatically a few moments after you connect them to the AlphaHub and start AlphaSmart Manager for Dana. (You’ll see various update messages onscreen as this happens.
Moving around in AlphaSmart Manager for Dana Get/Print AlphaWord Files tab The first tab—Get/Print AlphaWord Files—is where you retrieve AlphaWord files from connected Danas. You can retrieve • Individual AlphaWord files from individual Danas • All AlphaWord files from a single Dana • Specific AlphaWord files from all Danas • All AlphaWord files from all Danas at once From this tab, you can view, print, and save files. For more information, see “Viewing, printing, and saving files” on page 21.
Moving around in AlphaSmart Manager for Dana AlphaWord Files to Send tab The second tab lets you send files from your computer to connected Danas. These files can be lists, brainstorming ideas, field notes, story starters, and so on. The AlphaWord Files to Send tab You can send text, rich text format, or Word files. For further information about sending AlphaWord files, see “Sending files to Danas” on page 32.
Moving around in AlphaSmart Manager for Dana Settings tab The Settings tab lets you define system settings on the connected Danas. The Settings tab The Settings tab lets you regulate a variety of Dana functions, such as whether to allow beaming between devices, what date format to use, and much more. By controlling settings in AlphaSmart Manager for Dana, you can consistently configure all the Danas connected to your AlphaHub. For more information about settings, see “Settings” on page 47.
Moving around in AlphaSmart Manager for Dana Add Other Files/Apps tab You can add other Palm compatible files to your Danas using AlphaSmart Manager for Dana. With this tab, you can quickly and easily add additional applications or utilities to connected Danas. The Add Other Files/Apps tab For more information about this tab, see “Adding other files or applications” on page 41.
Moving around in AlphaSmart Manager for Dana Send List tab A send list is a collection spot for all the information you want to transfer to Danas. Send lists appear on the fifth tab—the Send List tab. The Send List tab Changes you make in AlphaSmart Manager for Dana—to file contents, settings, or other files—appear in the send list. The changes are held there until you send them to Danas.
Checking connections Checking connections One of AlphaSmart Manager for Dana’s main benefits is that you can use a single computer to send and retrieve information to and from a group of Danas connected to an AlphaHub. AlphaSmart Manager for Dana gives you information about the connection and status of each connected device, as well as the status of the AlphaHub. You can display or hide the connection status in AlphaSmart Manager for Dana at any time.
Checking connections To hide or view connections: X In AlphaSmart Manager for Dana, click the triangle at the bottom of the screen.
Checking connections Connection status hidden Click to view connection status. You might need to wait a few moments before the connection status lights appear.
Checking connections Connection status The colors of the lights at the bottom of the connection status area give you information about the connections.
Checking connections 18 AlphaSmart Manager for Dana User’s Guide
Chapter 3 Working with AlphaSmart Manager for Dana This chapter describes how to accomplish the most common tasks in AlphaSmart Manager for Dana. Specifically, it explains • The importance of send lists • Viewing, printing, and saving files from Danas • Sending .txt, .rtf, and .
What’s a send list? What’s a send list? An important concept to learn is that changes you make in AlphaSmart Manager for Dana appear in the send list, a place that collects the changes you want to make— whether they’re to file contents, settings, or other files—and holds the changes until you send them to a group of Danas connected to an AlphaHub.
Viewing, printing, and saving files Viewing, printing, and saving files AlphaSmart Manager for Dana works with all AlphaWord files on each connected Dana. With AlphaSmart Manager for Dana, you can retrieve AlphaWord files to view them, or you can print them or save them as text (.txt) or rich text format (.rtf) files, either selectively or as a group. When you retrieve files, empty workspaces appear in the File Contents list with a light gray checkbox, which you can’t select.
Viewing, printing, and saving files Viewing files You can view the contents of AlphaWord files from within AlphaSmart Manager for Dana. However, you can view only one AlphaWord file at a time. To view an AlphaWord file: 1. In AlphaSmart Manager for Dana, click the Get/Print AlphaWord Files tab and view the workspaces in the File Contents list.(Workspace numbers in the list correspond to the F1–F8 keys on Danas.
Viewing, printing, and saving files 3. In the File Contents area, click the plus sign of the file or device you want to retrieve and view. A message appears briefly, saying that AlphaSmart Manager for Dana is retrieving the file(s). 4. Click the displayed text for a file you want to view.
Viewing, printing, and saving files 5. Click View File. AlphaSmart Manager for Dana displays the file. 6. You can save the file from here, or click Close to close the dialog box and return to AlphaSmart Manager for Dana. Note: If you choose to save the file from here, you can save it as a .txt file only. If you would rather save it as an .rtf file, first close the View File window, select the file from the File Contents list, then click Save File.
Viewing, printing, and saving files Changing how AlphaSmart Manager for Dana sorts files When viewing, printing, or saving files, you can choose how you want AlphaSmart Manager for Dana to display the list of files. In the Get/Print AlphaWord Files tab, use the Sort By list to select from the following sort options: • Workspace (the default) lists the files by workspace number. To display the connected devices that contain text in that file, click the workspace’s plus sign.
Viewing, printing, and saving files • Dana lists all the connected devices and displays file information beneath each device when you click the device’s plus sign. Files sorted by Dana Click plus to display all files on a particular device • Filename lists the files on connected devices in alphabetical order by name. Unnamed files appear at the bottom of the list.
Viewing, printing, and saving files • Modification date lists files by the date on which they were last modified or saved. Files are listed from most recent to oldest. Files sorted by modification date Modification date Printing files You can use AlphaSmart Manager for Dana to print files that are on Danas. To print files from AlphaSmart Manager for Dana: 1. In AlphaSmart Manager for Dana, click the Get/Print AlphaWord Files tab.
Viewing, printing, and saving files 2. Click Print Files. The Print Files dialog box appears. The files to print The devices from which to print 3. Indicate the files you want to print and the devices you want to print from. 28 • All Files. Prints all files from the devices you select. • Checked Items. Prints only the files you checked. • Workspace #. Prints the file from that numbered workspace only. • From All Danas. Prints files from all connected devices. • From Dana #.
Viewing, printing, and saving files 4. Click Print. The Print dialog box appears. 5. Click Print. AlphaSmart Manager for Dana prints the files you specified. Saving files You can use AlphaSmart Manager for Dana to save files that are on Danas. Files are saved in folders as text (.txt) or rich text format (.rtf) files. How you choose to sort files in the Get/Print AlphaWord files tab determines where AlphaSmart Manager for Dana saves files.
Viewing, printing, and saving files • If you save files from a specific Dana or all Danas, AlphaSmart Manager for Dana places the files in a folder named by Dana number. • If you save files from a particular workspace, AlphaSmart Manager for Dana places the files in a folder named by workspace number.
Viewing, printing, and saving files • If you save files by file name or modification date, AlphaSmart Manager for Dana saves files in a folder named filename or modification date. To save AlphaWord files: 1. In AlphaSmart Manager for Dana, click the Get/Print AlphaWord Files tab. Tip! If you know exactly which files you want to save, check those files in the File Contents list. 2. Click Save Files. A Save Files dialog box appears.
Sending files to Danas 3. Select save options and click Save: • All Files. Saves all files from the devices you select. • Checked Items. Saves only the files you checked. • Workspace #. Saves the file from that numbered workspace from the connected Danas. • From All Danas. Saves files from all connected Danas. • From Dana #. Saves files from a device you select. • As RTF. Saves files in rich text format, a file format that retains basic formatting attributes such as bold, italics, and so on.
Sending files to Danas To send a file to Danas: 1. On your computer, create a file in the application you want to work with and save it as a text file, rich text format file, or Word file using the Save As command (usually located on the File menu). Note: When you use a Save As command, you need to pick a file type as well as give the file a name. Text files usually end in .txt (insects.txt, for example) and rich text files usually end in .rtf (prime ministers.rtf, for example).
Sending files to Danas 3. Click Add to List, browse to the location of your file, select it, and click Add. Tip! You can Shift-click or Ctrl-click to select multiple files. You can also drag files into the application or listbox. 4. Select your file, then choose a workspace from the Workspace Assignment list.
Sending files to Danas Note: Workspace numbers in the list correspond to the F1–F8 keys on Danas. Any existing file in that workspace on the device will be moved out of the workspace. Unnamed files will be named with the workspace number, date, and time. If you don’t want the file to occupy a particular workspace, leave the Workspace Assignment set to Not assigned. (Users can later use the menus in AlphaWord on their Danas to open the file and swap it into a workspace.
Sending files to Danas 5. Click the Send List tab and verify that the file you want to send appears in the send list.
Sending files to Danas 6. To send the file to specific devices, click Select Devices, check the devices to which you want to send the file, then click OK. (To send to all connected devices, skip this step.) 7. Click Send. Important: Don’t disconnect the Danas before AlphaSmart Manager for Dana is finished sending data. You risk transmitting incomplete files, applications, or settings to Danas if you do. You can transfer multiple files simultaneously.
Sending files to Danas Note: In AlphaSmart Manager for Dana, you choose a location and file name before you enter the text for your file. 3. Type a name for the file and click Create. AlphaSmart Manager for Dana displays a window where you can begin typing the text you want to send. 4. Type your text, and when you’re through, click OK. The file appears in the list of AlphaWord files to send. (You can also drag or paste text into the window.) 5.
Defining settings 7. To send the text to specific devices, click Select Devices, check the devices to which you want to send the text, then click OK. (To send to all connected devices, skip this step.) 8. Click Send. Important: Don’t disconnect the Danas before AlphaSmart Manager for Dana is finished sending data. You risk transmitting incomplete files, applications, or settings to Danas if you do. You can transfer multiple files simultaneously.
Defining settings 3. In the settings area on the right, check the settings you want to change, specifying information as appropriate. (You might need to scroll down to view all the settings.) Note: When you change settings, notice that AlphaSmart Manager for Dana automatically checks the particular category checkbox on the left. If you uncheck this checkbox, changes you make to settings won’t be sent to your Danas. 4.
Adding other files or applications Adding other files or applications You can use AlphaSmart Manager for Dana to install additional, Palm-compatible files and applications onto connected Danas. The types of files that AlphaSmart Manager for Dana can add are • .pdb files (Palm database file) .pdb files are usually record-based database files used to store data for an application. • .pqa files (Palm query application) .
Adding other files or applications 3. Click Add to List and browse to locate the file you want to add. Tip! You can Shift-click or Ctrl-click to add multiple files. 4. Select the file and click Add. The file appears in the Other Files List. 5. Click the Send List tab and verify that the files or applications you want to add appear in the send list.
Using send lists 6. To send the files or applications to specific devices, click Select Devices, check the devices to which you want to send the files, then click OK. (To send to all connected devices, skip this step.) 7. Click Send. Note: Some types of files cause Dana to need to be reset with a soft reset. If this is the case, users are prompted to reset their Danas when they unplug them from the AlphaHub. Using send lists A send list is what you use to transfer information over to Danas.
Using send lists To send changes without saving the send list: 1. In AlphaSmart Manager for Dana, make the changes you want to transfer over to Danas. 2. Click the Send List tab and verify that the changes you want to make appear in the send list.
Using send lists 3. If you want to send changes to a few devices but not all, click Select Devices, select the Danas to which you want to send changes, then click OK. (If you want to send changes to all connected devices, skip this step.) Click Select None to quickly deselect all devices, then select only those devices in which you’re interested Click Select All to quickly reselect all devices 4. Click Send. To save changes in a send list: 1.
Using send lists To open a saved send list: 1. In AlphaSmart Manager for Dana, choose File > Open Send List. 2. Browse to locate the folder that contains the saved send list. 3. Select the send list you want to open. (Send lists use a .dcf file extension.) 4. Click Open. 5. Click the Send List tab in AlphaSmart Manager for Dana to view the opened send list. Tips for working with send lists You can define different groups of settings for different types of activities.
Chapter 4 Settings There are a variety of settings you can configure with AlphaSmart Manager for Dana. This chapter describes each setting. Settings explained Settings are options that control how a Dana can be used. No matter which application is being used—AlphaWord, Calculator, or Memo Pad, for example—these settings are in effect. You can create and save unique send lists that contain configurations of system settings for different purposes.
Dana Admin settings The system settings you can configure in AlphaSmart Manager for Dana are listed in the table shown here.
Dana Admin settings assignments, you can also hide any applications they don’t need to complete their work. Important: Dana Admin settings aren’t compatible with versions of Admin earlier than 1.2. If your Danas contain an earlier version of the application, use AlphaSmart Manager for Dana to send the latest version—with the newer settings—to your Danas. Otherwise you may experience problems when beaming Admin settings between Danas with different Admin versions.
Dana Admin settings The Dana Admin settings you can change in AlphaSmart Manager for Dana are described in the following table. Setting Description Admin Master Password Lets you set an Admin master password, so that no changes to Admin settings can be made without first typing the Admin password. You must set an Admin master password before you can configure Admin settings.
Country setting Country setting You can use AlphaSmart Manager for Dana to set the country in which you’re using your Danas. Changing the country setting affects how time, dates, weeks, and numbers are displayed on Dana. For example, in the United States, dates are commonly displayed as month/day/year, as in 5/3/05 or May 3, 2005. But in the United Kingdom, dates are displayed as day/month/year, as in 3/5/05 or 3 May 2005.
Date/Time settings Date/Time settings The Date/Time settings let you set the date and time on connected Danas using your computer’s clock, whether it’s Daylight Savings Time or not, and the time zone.
Printing settings Printing settings The Printing settings let you specify printer information for the printer you’re using with your Danas. • Print Driver: Select a printer from the dropdown list. If your printer model doesn’t appear in the list, try to select a similar type of model by the same manufacturer. • Printer Connection: Select the connection type from the dropdown list. • Select Serial if your Danas will connect to a serial printer.
Wireless settings • Select Network if the Danas will print to a network printer. The Danas must be able to connect to the network, either by means of a modem or by internal Wi-Fi capabilities. If you chose a network connection, you need to specify the IP or net address of the printer as well as the port. • Select Bluetooth if your Danas and printer are equipped with Bluetooth adapters.
Wireless settings Important: Wireless settings can vary considerably depending on the Wi-Fi network to which you’re connecting. Some organizations, such as a school or office, might use encryption, while a coffeehouse probably would not. Some additional setup steps are required when connecting to a network that uses encryption. You might need to obtain the network settings from your system administrator in order to configure these settings correctly in AlphaSmart Manager for Dana.
Wireless settings The information you need to obtain in order to set up wireless connectivity for your Danas is listed in the following table.
AlphaWord settings AlphaWord settings The AlphaWord settings let you set your own master password for AlphaWord. In AlphaWord, users can set an individual file passwords for each AlphaWord file. File passwords are useful when multiple users share one Dana, or when the contents of the files are confidential. To open a password-protected file, the user must enter the correct password. The AlphaWord master password is a password that overrides individual file passwords.
AlphaWord settings can beam to each other, and so on. The AlphaWord master password is specific to the AlphaWord application. Its purpose is to give you access to any passwordprotected AlphaWord file. Important: The AlphaWord master password feature is compatible only with Danas using ROM version 1.5 or higher. To find out if your Danas are compatible, you'll need to check the ROM version. (If you purchased all your Danas at the same time, you can assume they are all using the same ROM version.
Chapter 5 Additional Tasks This chapter explains some additional tasks you can perform in AlphaSmart Manager for Dana, which are • Exporting a send list • Importing a Palm user profile • Importing a WiFile configuration file • Getting Dana information • Setting preferences • Performing setup tasks • Updating Dana system software Exporting a send list Exporting a send list lets you extract a send list and any files that are associated with it into a separate folder.
Exporting a send list To export a send list: 1. Create a send list that contains the files, data, and so on that you want to export. 2. Choose File > Export Send List, then browse to the location where you want to save the exported send list. 3. Do one of the following: • If you haven’t saved the send list, type a name in the File name field and click Save.
Importing a Palm profile/user Tips for sharing exported send lists You can share or distribute an exported send list in a few different ways: • You can copy the main folder and its subfolders and contents to a location on a network, or to a floppy disk. • You can create a CD that contains the folders and files. To do this, your computer must be equipped with a CD “burner,” also known as a CD-RW drive, and you must also have an application that creates or “burns” the files onto the CD.
Importing a Palm profile/user Installing a complex application Importing a profile or user is particularly handy when you need to install a complex application comprised of multiple files onto several devices. Otherwise, you have to HotSync every Dana to install the application, or you have to manually add all the required files (which are not always obvious).
Importing a Palm profile/user 5. After the installation is complete, return to Palm Desktop and select the profile or user you created earlier from the list in the top right corner. 6. Click the Install icon on the left side of the application. The application, with all its files, should be listed. 7. Start AlphaSmart Manager for Dana and choose File > Import Palm User or Profile. The Import Palm User or Profile dialog box appears. 8. Choose the profile or user name you created in step 2 and click OK.
Importing a WiFile configuration file Importing a WiFile configuration file WiFile is a handy application that gives your Danas wireless access to files you have stored on a network server or on your computer, without having to HotSync the Danas to a computer or beam files between devices. WiFile is included with Danas running system software 1.5 or higher. It’s important to understand that WiFile settings are different from the Wireless settings in the Settings tab in AlphaSmart Manager for Dana.
Importing a WiFile configuration file You should first decide the action the configuration file should take. The choices are append or delete. Append adds WiFile connections to the WiFile application, and delete removes all WiFile connections. To specify connections to add, you’ll need to work with your network administrator to make sure you have the correct parameters.
Importing a WiFile configuration file Here’s a sample WiFile configuration that adds a WiFile connection to connected Danas. Explanatory comment (starts with #). The action “Append” tells AlphaSmart Manager for Dana to add connection(s) to the WiFile application on Danas. Connection name. This is the name of the WiFile connection. A sample WiFile configuration file Server name or IP address. This is the server name or IP address where the shared folders exist. Share or folder name.
Importing a WiFile configuration file Here’s a sample WiFile configuration that removes WiFile connections from connected Danas. A sample WiFile configuration file The action “Delete” removes all connections in the WiFile application on Danas. Explanatory comment (starts with #). To create a WiFile configuration file: 1. On your computer, open a word-processing application that can save your entries as a text (.txt) file. 2. Type the action you want to take—append or delete—as the first word in the file.
Importing a WiFile configuration file Importing the text file into AlphaSmart Manager for Dana Once you create and save a WiFile configuration file as a text file, you’re ready to import it into AlphaSmart Manager for Dana. Once you import the file successfully, AlphaSmart Manager for Dana interprets the information in the file and converts it to a special .pdb file (Palm database file) called WiFileConfig.pdb. It then places the file into the send list. To import the WiFile configuration file: 1.
Getting Dana information 5. To send the file to specific devices, click Select Devices, check the devices to which you want to send the file, then click OK. (To send to all connected devices, skip this step.) 6. Click Send. When you disconnect the Danas from the AlphaHub and start WiFile, you should see the connection(s) you added (if you appended the information), or if you chose to delete connections, there should be none in the list.
Getting Dana information To view Dana information: 1. In AlphaSmart Manager for Dana, choose File > Get Dana Info. A Get Dana Info dialog box appears. 2. Select the types of information you want to view, then click OK.
Getting Dana information 3. Select the devices about whose information you want to view, then click OK. 4. Do one of the following: • Click Close to close the dialog box. • Click Print to print the information. • Click Save to save the information, browse to select a location on your computer for the information, type a file name, and click OK.
Preferences Preferences You can set preferences for the following types of activities: • Send list password • Default open and save locations • File naming conventions To set preferences: 1. Choose Edit > Preferences. 2. Select the preferences you want to set (see the following descriptions). 3. Click OK.
Preferences If you no longer want to use a send password, you can clear it, as long as you know the current send password. To clear a send password: 1. Choose Edit > Preferences. 2. Click Set Send Password. 3. Type the current password in the Old password field. 4. Leave the New password and Retype new password fields blank, then click OK. The password system is meant to protect against accidental or mischievous data loss, and to provide a minimum level of data privacy.
Setup tasks Setup tasks There are a handful of setup tasks in AlphaSmart Manager for Dana, available from the Setup menu. Get AlphaHub Info There might be times when you need to know what version your AlphaHub firmware is, for example, if you’re working with Technical Support or want to check system requirements. To find out the version of the AlphaHub you’re using: 1. In AlphaSmart Manager for Dana, choose Setup > Get AlphaHub Info. 2. Click OK when you’re through viewing the information.
Setup tasks Delete applications If applications you no longer use exist on the Danas, or if you need to free up space, you can delete applications on Danas from within AlphaSmart Manager for Dana. Note: You can’t delete applications that have been hidden with Dana Admin. You must “unhide” or show the applications first. To delete applications: 1. In AlphaSmart Manager for Dana, choose Setup > Delete Applications. 2. Enter your send password (page 72), if you’ve set one. Otherwise, skip this step. 3.
Setup tasks 4. Click OK when you’re satisfied with the Delete List. 5. Confirm that you truly want to delete the applications in the list by clicking OK in the message that appears. Click Cancel to cancel the operation. Delete other files If other files you no longer use exist on the Danas, or if you need to free up space, you can delete these files from within AlphaSmart Manager for Dana. Warning! If you’re unsure about the name or type of file you’re deleting, it’s safer to leave it on the devices.
Setup tasks 3. In the dialog box that appears, select the file you want to delete from the Dana Other Files list, then click >> to move it to the Delete List. Repeat this step for any other files you want to delete. Tip! To quickly move an entire list from one side to the other, click either All>> or <
Hard reset all Danas Delete all user dictionaries On Danas, the AlphaWord application lets users create their own custom dictionaries. There might be times, however, when you want to remove all user dictionaries from the devices. To remove AlphaWord user dictionaries from Danas: 1. In AlphaSmart Manager for Dana, choose Setup > Delete All User Dictionaries. 2. Enter your send password (page 72), if you’ve set one. Otherwise, skip this step. 3.
Hard reset all Danas Important: If there’s data on the Danas that you want to save, be sure you retrieve it (either by HotSyncing or by retrieving AlphaWord files with AlphaSmart Manager for Dana) before performing a hard reset. A hard reset erases all files, records, and additional applications on the devices. To hard reset all connected Danas: 1. In AlphaSmart Manager for Dana, choose Setup > Hard Reset All Danas. 2. If the Send Password dialog box appeared, enter your send password and click OK.
Update Dana system software Update Dana system software There might be times when you need to update the Dana system software in order to correct problems or take advantage of new features. To update Dana system software: 1. Locate the updater file you obtained from AlphaSmart for the system software update. 2. In AlphaSmart Manager for Dana, choose Setup > Update Dana System Software. The Update Dana System Software dialog box appears. 3. Browse to locate the updater file, then click OK.
Appendix A Troubleshooting This chapter describes some common difficulties and solutions with AlphaSmart Manager for Dana. If you’re having a problem that you don’t see described here, consult the AlphaSmart web site or contact Technical Support. What if my printer driver doesn’t appear in the list for printer settings? You might need to try out a few different drivers in the list to see which one produces the best results. Try to find a printer or model that is close to your printer.
I have a Dana connected to a port on the AlphaHub, but when I check the connections, the indicator is black instead of green. Try plugging that Dana into the AlphaHub using a different hub cable. If the Dana still doesn’t appear as connected, try performing a soft reset on it. (Use the stylus to press the Reset button on the back of the device.) I can’t remember the send password that I set, and now I can’t send a send list.
I see Admin settings in AlphaSmart Manager for Dana that don’t seem to be in the Admin application on my Dana. Your Dana probably contains a version of Admin earlier than version 1.2. You can check this on the Dana itself by starting Admin, pressing menu, then choosing About Admin. The screen that appears displays the version number.
Can I send my Word file, which contains tables, graphics, and a chart, to AlphaWord using AlphaSmart Manager for Dana? Yes, AlphaSmart Manager for Dana can send Word files to AlphaWord on connected Danas. All the pictures, tables, objects, clips, and so on are retained as “tags” in the document when it is sent to Danas. AlphaWord displays icons for these tags, wherever they exist in the document. You can perform basic editing on this type of file in AlphaWord.
Appendix B Contact Information The AlphaSmart Manager for Dana web site is a good source of information about products, sales, support, community forums, and latest news. Visit the AlphaSmart Manager for Dana web site at www.alphasmart.com (United States) www.alphasmart.co.uk (United Kingdom) www.alphasmart.com/international (all other countries) If you can’t find the information you’re looking for on the web site, use the contact information listed in this appendix.
United Kingdom Technical questions or problems: Phone: 0870 120 0718 Email: UK-help@alphasmart.com Latest support information: www.alphasmart.co.uk/support Purchase AlphaSmart products: www.alphasmart.co.uk/ordering (This URL also provides a list of resellers and AlphaSmart contacts.) Europe, Middle East, and Africa Technical questions or problems: Phone: +44 870 120 0718 Latest support information: www.alphasmart.com/supportinfo Email: UK-help@alphasmart.com Select your country or region.
Index A access point setting 54, 56 Add Other Files/Apps tab 12 adding other files 41 adding words to dictionaries (Dana Admin) 50 addressing, wireless 56 Admin master password 50, 57 Admin settings 83 allow adding words to dictionaries 50 AlphaHub connection 6 description 1 getting version info 74 AlphaSmart Manager for Dana installing 2 introduction 1 moving around in 8 starting 6 AlphaWord deleting files 74 deleting individual files 77 master password 57 printing files 27 saving files 29 viewing files 2
country setting 48, 51 creating a text file 37 customer service 85 D Dana AlphaHub port numbers 69 get device info 69 hard reset 78 HotSync user names 69 MAC addresses 69 Palm OS version 69 RAM space 69 ROM version 69 sending files to 32 serial numbers 69 update system software 80 Dana Admin add words to dictionaries 50 auto-off 50 date/time/format 50 password 50 settings 48 turn off beaming 50 sounds 50 Spell Check/Thesaurus 50 data, transferring 3 date/time date/time/format (Dana Admin) 50 settings 48, 5
H N hard reset all Danas 78 hiding Admin 83 hotspot settings 54 HotSync user names on Danas 69 HotSyncing 3 naming files (conventions) 72, 73 network printing 54 wireless 56 O I importing Palm profiles/users 61 WiFile configuration file 64 information about Dana devices 69 installing AlphaSmart Manager for Dana 2 complex applications 62 introduction to AlphaSmart Manager for Dana 1 IR printing 50, 53 L locations for open/save preferences 72 locking date/time formats 50 M MAC address filtering 56 findi
R RAM space on Danas 69 requirements, system 2 reset (hard) all Danas 78 ROM version on Danas 69 RTF files 32 S save/open locations 72, 73 saving files 29 security (wireless) 56 send key 3 send list explanation 20 exporting 59 password 72 tips for exporting 61 Send List tab 13 send password 72, 82 clearing 73 sending files to Danas 32 serial numbers, Dana 69 serial printing 53 setting an Admin password 50 settings access point 56 add words to dictionaries 50 addressing 56 Admin password 50 auto-off 50 chan
technical support 85 text files 32 creating 37 Thesaurus, turning off in Dana Admin 50 time zone setting 52 time/date settings 48, 52 time/date/format (Dana Admin) 50 tips for exporting send lists 61 transferring data 3 troubleshooting 81 turning off beaming 50 Dana automatically 50 sounds 50 Spell Check/Thesaurus 50 .txt files 32 W Wi-Fi.
92 AlphaSmart Manager for Dana User’s Guide
