Dana User’s Guide AlphaSmart, Inc. www.alphasmart.
AlphaSmart Services Please contact our Technical Services Center at (530)-528-7200 for technical questions or problems. You may also contact us by email at: support@alphasmart.com. To purchase AlphaSmart products, see our online store at: www.alphasmart.com or call (888) 274-0680. For general information or sales questions, please call: (888) 274-0680 or email info@alphasmart.com.
Table of Contents About This Guide 11 1 Introduction to Dana 13 System requirements for Windows . . . . . . . System requirements for Mac OS . . . . . . . . Dana components - front panel controls . . . . . Locating back panel components . . . . . . . Charging Dana . . . . . . . . . . . . . . . . Using Palm applications . . . . . . . . . . . . Upgrade information . . . . . . . . . . . . . Tapping versus clicking . . . . . . . . . . . . Starting Dana and calibrating its screen . . . . .
Graffiti 2 Character Set: Letters and Punctuation . . . . Writing capital letters . . . . . . . . . . . . . . . . Writing punctuation marks and other special characters . Graffiti 2 Character Set: Numbers. . . . . . . . . . . Writing symbols and extended characters . . . . . . . Graffiti 2 Extended Character Set . . . . . . . . . . . Using the Graffiti 2 tuner . . . . . . . . . . . . . . Using Graffiti 2 Gestures. . . . . . . . . . . . . . . . Using Graffiti 2 ShortCuts . . . . . . . . . . . . . . .
Using Find . . . . . . . . . . . . . . . . . . . . Printing Setup . . . . . . . . . . . . . . . . . . . Printing . . . . . . . . . . . . . . . . . . . . . . Printing directly from PrintBoy . . . . . . . . . . . Connecting to your Computer . . . . . . . . . . . . . Send versus HotSync . . . . . . . . . . . . . . . . HotSync a new AlphaWord document to your computer Send text from Dana to your computer . . . . . . . . HotSync a desktop document to AlphaWord . . . . . . AlphaWord In-depth . . . . . . . . . . .
Using the Calculator . . . . . . . . . . . . . . . . . . . 125 Using the Calculator buttons. . . . . . . . . . . . . . . 125 Displaying recent calculations . . . . . . . . . . . . . . 126 6 Performing Common Tasks Creating records . . . . . . . . . . Editing records . . . . . . . . . . . Selecting Text . . . . . . . . . . Using the Edit menu . . . . . . . Deleting records . . . . . . . . . Purging records . . . . . . . . . Categorizing records . . . . . . . . Printing records . . . . . . . . . .
9 Setting Preferences 159 Viewing preferences . . . . . . Keys preferences . . . . . . . . Pen Preferences . . . . . . . . Digitizer preferences . . . . . . Formats preferences . . . . . . General preferences. . . . . . . Setting the auto-off delay time . . Setting the sounds and volumes . Date and Time preferences. . . . Owner Preferences . . . . . . . ShortCuts Preferences. . . . . . Turning Beam Receive on and off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Customizing HotSync application settings . . . . . . Conducting a HotSync operation via modem . . . . . Preparing your computer . . . . . . . . . . . . Preparing Dana . . . . . . . . . . . . . . . . Selecting conduits for a modem HotSync operation . Performing a HotSync operation via a modem . . . Conducting a HotSync operation via a network. . . . Using File Link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
APPENDIX A Warranty 227 APPENDIX B International and Special Characters 229 APPENDIX C Configuring an Infrared Modem for Dana and Aileron 235 Setting up your infrared modem Setting up Dana . . . . . . . Setting up Aileron . . . . . . Modem Specific Information. . Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235 . 235 . 236 .
About This Guide Welcome to the Dana™ by AlphaSmart®. This guide is designed to help you get up and running quickly on your electronic notebook. It describes all you need to know about how to use Dana and the applications that come with it.
A b o u t T h i s Gui d e
1 Introduction to Dana Dana™ by AlphaSmart® is the versatile laptop alternative for students, researchers and professionals on the go. It combines the convenience and affordability of a Palm-Powered™ device with the ergonomics of a lightweight laptop. Dana is easy to use, rugged and has exceptional battery life to keep you computing while away from your PC.
System requirements for Windows To install and operate Palm Desktop software on Windows, the computer system must meet the following requirements: • PC running Windows 98/2000/Me/XP • 8 MB RAM (memory) minimum, 16 MB recommended (required with Windows NT 4.0) • 30 MB available hard disk space • VGA monitor or better • Internet Explorer 4.
Dana components - front panel controls Dana User’s Guide 15
file keys (F1-F8). In AlphaWord, accesses the 8 workspaces (F1-F8). See "App Shortcuts" on page 168 for details on reassigning these keys to launch other applications when not in AlphaWord. on/off key. Pressing the on/off key turns Dana on (if it is off) and returns to the last screen that was displayed. Press the on/off key to turn Dana off. Use the backlight to illuminate the screen in low-light conditions. When Dana is on, hold down the on/off key for about two seconds to turn the backlight on and off.
Locating back panel components IrDA port. Uses infrared technology to transmit and receive data to and from other Danas or infrared-enabled Palm OS handhelds. See "Beaming Information" on page 175 for more information. Also allows printing to infrared-enabled printers. See "Printing Setup" on page 72 for more information. AC Adapter port. Connects Dana to the wall current through the AC adapter. This allows you to charge Dana rechargeable batteries. Expansion card slots.
You will need to connect Dana to the AC adapter for four hours or the computer for eight hours to get a full charge. Use the AC adapter that comes with Dana, or one that meets the following specification: Input: AC 120v 60Hz 9W Output: DC 7.5V 500 mA. A fully charged Dana should run for over 25 hours.
Exporting/Importing Data from Palm Desktop Software Complete the following steps if want to continue using your old Palm OS handheld as well as Dana 1. Synchronize your old Palm OS handheld with your old Palm Desktop software to ensure that the latest information from your Palm OS handheld is on your desktop computer 2. Launch the Palm Desktop Software you use with your old handheld. 3. Go to an application you want to export data from (i.e.Date Book). 4. Select Export under the File menu. 5.
NOTE: Select your username, if it does not already appear in the box. 5. For all conduits, tap Change, and select the Desktop overwrites handheld option. Then click Done. See "Customizing HotSync application settings" on page 183 for more information. 6. Connect Dana to your computer using a USB cable, and press functionsync (press the function and sync keys simultaneously). If the Select User dialog box appears, select your username.
IMPORTANT: Always use the point of the stylus for tapping or making strokes on the Dana screen. Do not use a pen, pencil, or any other sharp object to write on the screen. If you misplace your stylus, visit the www.alphasmart.com site for information on a replacement. With your electronic notebook turned on, you can tap the screen to perform many operations, such as the following: • Open applications. • Choose menu commands. • Initiate a global Find operation. • Select options in dialog boxes.
To adjust the contrast of your electronic notebook screen: 1. Turn on your device. 2. Press function-contrast. The Adjust Contrast slider appears. 3. Do one of the following: • Drag the slider to adjust the contrast. • Tap to the right or left of the slider to adjust the contrast in small increments. • Press or press and hold the function-PageUp and functionPageDown keys to adjust the contrast in small or large increments, respectively.
2. Tap the icon of the application you want to open. If you have many applications installed on your electronic notebook, tap the scroll bar to see all the available applications. TIP: You can find an application quickly by typing the first letter of its name. The Applications Launcher scrolls to the first application with a name that begins with that letter.
• Icons to open applications , menus find text anywhere in your data , Calculator , and . • Pick lists that display a list of choices. Tap the black triangle next to the pick list name to display a list of choices, and then tap an item in the list to select it. • Text areas and screens in which you can enter information. Previous/next arrows Check box Command button Scroll bar • Command buttons that initiate a command when tapped.
Using menus and menu commands Menus on Dana are easy to use, and work the same way in all applications. Menu bars and manual commands differ based on the application and the area of the application in which you’re working. For example, in the Memo Pad, the Memo List screen and the Memo screen display different menus. Not all applications have a menu bar. Menu commands for each application are described in the corresponding application’s chapter, with the exception of the Edit menu.
Tap an icon that represents the command you want, or enter the shortcut for the command in the Graffiti text area below the Command toolbar. For example, to choose Select All in the Edit menu, draw the Graffiti command stroke in the text area to display the Command toolbar; then draw the letter S. Note that if you wait more than three seconds to draw the shortcut letter, you’ll have to redraw the Graffiti command stroke to redisplay the Command toolbar.
• Using Graffiti • Entering or importing data in Palm Desktop software, and then synchronizing with your electronic notebook For more information, see these topics in "Entering Data" on page 37. Customizing Dana You can customize Dana by using the Preferences application. You can enter personal information such as your name and address; change the time, date, and time zone; view different date and time formats when you travel; turn off sounds; and configure your Dana to work with a modem or network.
NOTE: If you have assigned a password to your device using the Security application, you must unlock the Owner Preferences screen to change the information on it. To unlock the Owner Preferences screen: 1. Display the Owner Preferences screen. 2. Tap Unlock. The Unlock Message dialog box appears. 3. Enter your current password (the one you entered in the Security application); then tap OK. 4. Edit the Owner Preferences text as desired.
The screen closes and the dates you selected are displayed in the Set Date box. To set the time: 1. Press the apps key repeatedly till you see ALL in the top right corner of the Applications Launcher; then tap the Prefs icon. 2. From the pick list in the upper right corner, tap Date & Time. 3. On the Date & Time screen, tap the Set Time box; then tap the Up or Down arrow to change the hour. 4. Tap each minute number, and then tap an arrow to change the number. 5. If available, tap AM or PM. 6.
TIP: Choose the time zone from the list that corresponds to where you are. When you travel, use this dialog to change time zones. If you’re not sure what time zone you are in, find out what time it is, and select the time zone which shows the current new time. Do not use the time zone dialog to switch between daylight savings time and standard time. Use the Daylight Savings pick list. The screen closes and the dates you selected are displayed in the Date & Time screen. To set daylight savings time: 1.
always safe and up-to-date. See "Exchanging and Updating Data using HotSync® Operations" on page 179 for more information. • Import and export data, so you can easily transfer data from other desktop applications into any of your main applications. See "Importing data" on page 51 for more information. • Print your Date Book, Address Book, To Do List, and Memo Pad information on any printer connected to your computer.
4. Follow the onscreen instructions to complete the installation. If prompted, connect your electronic notebook to the USB cable. IMPORTANT: If already own a Palm OS handheld and want to continue using it, you should create a new user name to use with Dana. To install Palm Desktop software on a Macintosh: IMPORTANT: Palm Desktop Software for the Macintosh requires OS 9 or higher. 1. Insert the Palm Desktop for Dana software CD-ROM into the CD-ROM drive. 2. Double-click the Palm Desktop CD icon. 3.
WARNING! If you are using a USB IR Wireless Pod, you must complete the AlphaBeam Setup before connecting the USB IR Wireless Pod to your PC. Installation Instructions: USB IR pod 1. Double-click the Setup.exe file in the AlphaBeam Installer folder under the AlphaWord folder inside the Palm folder on your computer. 2. Once you have completed the setup process, connect the USB IR pod to an available USB port on your computer 3. Launch AlphaBeam from the AlphaSmart program group.
b. Installing Infrared Support on Windows 2000 - If you would like to use other IR devices in addition to Dana, you will need to do the following after finishing Setup: 1. On the Start menu, select Control Panel from the Settings list. 2. Double-click on the “Add/Remove Hardware” icon. 3. Click “Next” for each screen in the wizard until you see a list of Devices in the “Choose a Hardware Device” window. 4.
Installation Instructions: Mac Serial IR Wireless Pod 1. Insert the Palm Desktop for Dana software CD-ROM into the CD-ROM drive and double-click AlphaBeamInstaller located in the Extras folder, or double-click AlphaBeamInstaller located in the AlphaWord folder inside the Palm folder on your computer. 2. Plug the pod into either the Modem or Printer port of the Macintosh. 3. Be sure and note which serial port the pod is plugged into. 4. Select Preferences menu item from Edit menu. 5.
Using Dana with a personal information manager If you are using Microsoft Outlook or other organizer software instead of Palm Desktop software, you still need to install HotSync Manager, and the connection software for your PIM, called a conduit, that lets you synchronize the data between Dana and your PIM. For information on conduit software, go to www.alphasmart.com.
2 Entering Data Although you are most likely to enter data into Dana using the keyboard, you can also enter data by using the onscreen keyboard, writing with the stylus in the WritePad, or by importing data from another application. Using the onscreen keyboard You can open the onscreen keyboard anytime you need to enter text or numbers into an application. The onscreen keyboard is convenient for entering international characters, or entering data when the screen is rotated.
4. Once the onscreen keyboard is displayed, tap Int’l at the bottom of the keyboard to display the international keyboard. TIP: To select any of the three keyboards, tap the Menu icon and then tap Edit. Tap Keyboard, and then tap the keyboard you want. Alpha Backspace Tab Carriage return Caps Lock Caps Shift Numeric Tap here to display numeric keyboard. 5. Tap here to display alphabetic keyboard International Tap here to display international keyboard.
Learning to write Graffiti 2 characters With only a few minutes of practice, you’ll find it easy to enter accurate text and numbers using Graffiti 2 writing strokes. The Graffiti 2 demo shows how to use the handwriting software. Tap on the Graffiti 2 application icon in the Applications Launcher to view the demo at any time. TIP: When you reach the Stroke Lookup screen of the demo, use the pick list to view the wide variety of characters that you can make.
Graffiti 2 includes symbols made with a single stroke and symbols made with multiple strokes. For multi-stroke characters, a temporary character is displayed after the first stroke, to show that the stroke was recognized. For example, after the first vertical stroke of “t”, a temporary “l” is shown. There is a limited time window, during which the second stroke must be drawn. Otherwise the temporary stroke is recorded.
2. Use the tables on the following pages to find the stroke shape for the letter you want to write. For example, the stroke shown below creates the letter n. Lift stylus here. Start stroke at heavy dot. You use the same shape to create both the uppercase and lowercase letter. 3. Position the stylus in the appropriate place on the WritePad. 4. Start your stroke at the heavy dot, and draw the stroke shape as it appears in the tables. 5. Lift the stylus from the screen at the end of the stroke shape.
Graffiti 2 Character Set: Letters and Punctuation The following charts show how to write Graffiti 2 letters and punctuation. Begin each stroke at the heavy dot. • All four strokes listed for the letter “j” can be used to create a lowercase “j”, but only the last two strokes (without the dot) can be used to create an uppercase “J”. Writing capital letters Graffiti 2 writing automatically capitalizes the first letter of a new record.
according to the chart below (in general, the more frequently used punctuation is on the left side). Note that the punctuation characters can also be entered anywhere on the WritePad if you first use the shift character. This requires an additional shift stroke, but you may find it more convenient, since you don’t have to remember on which side of the input area to make the stroke. Shift Stroke • Symbols and other special characters can be written using the Shift command.
Draw punctuation or symbols using the following strokes: TIP: Samples of the character strokes are available in the Graffiti 2 Help file. To view the Help file, use the full-screen pen stroke, dragging the stylus from the WritePad to the top of the screen. Note that the accented characters appear on a Punctuation Shift Help screen, but do not use the Shift command.
Graffiti 2 Character Set: Numbers To write numbers using Graffiti 2 strokes, draw in the right side of the WritePad. Writing symbols and extended characters To create the characters in the extended character set, draw an upward stroke, then a symbol shown in the table below, then another upward stroke.
Graffiti 2 Extended Character Set Draw symbols or extended characters using the following strokes: 46 En tering Da ta
Using the Graffiti 2 tuner The Graffiti 2 tuner provides alternate strokes for making the T, P, Y, and $ characters. For example, you may want to form the letter “T” by using strokes similar to a space and an “L”. But if this technique is difficult to control, you can turn off this option. To use the tuner: 1. Press the apps key. 2. In the pick list in the upper right corner of the screen, tap Main or System. 3. Tap on the Prefs icon. 4.
Using Graffiti 2 Gestures Gestures are editing commands, such as cut, paste, and the ShortCut command which will be explained in the next section. To use gestures, draw the following strokes: Using Graffiti 2 ShortCuts Graffiti 2 ShortCuts let you quickly and easily enter commonly used words or phrases. ShortCuts are similar to the Glossary or Autotext features of some word processors. Graffiti 2 writing comes with several predefined ShortCuts.
• di—Dinner To use a ShortCut: Press functionor function-apps (the ShortCut key is the secondary function on the apps key) or draw the ShortCut stroke followed by the ShortCut character or characters. For example, to enter the ShortCut for Breakfast press function-apps and then type br. When you press function-apps or draw the ShortCut stroke, the ShortCut symbol appears where the blinking cursor is onscreen. ShortCut ShortCut symbol To create a ShortCut: 1. Press the apps key. 2.
Tap New. 7. Tap the ShortCut Text area, then enter the text that will appear when you write the ShortCut characters. 8. You can add a space character after the last word in your ShortCut text, so that a space automatically follows the ShortCut text. 9. Tap OK. To edit a ShortCut: 1. In the ShortCut Preferences screen, tap the ShortCut you want to edit. 2. Tap Edit. 3. Make the changes you want; then tap OK.
Importing data If you have data stored in computer applications such as spreadsheets and databases, or if you want to import data from another device, you can transfer the data to Dana without having to key it in manually. Save the data in one of the file formats listed below, import it into Palm Desktop software, and then perform a HotSync operation to transfer the data to your electronic notebook. Palm Desktop software can import data in the following file formats: • Comma delimited (.csv,.
5. To import data into the correct Palm Desktop fields, drag fields in the left column so that they are opposite the corresponding imported field on the right. 6. To exclude a field from being imported, deselect the field’s check box. 7. Click OK. 8. The imported data is highlighted in the application. 9. To add the imported data to your electronic notebook, perform a HotSync operation. See Palm Desktop online Help for more information on importing and exporting data.
3 Managing Applications This chapter explains how to switch between applications on Dana, how to personalize application settings, and how to categorize applications into related groups. Using the Applications Launcher The Applications Launcher displays all the available applications on your electronic notebook by default. You can also display only selected applications by arranging applications into categories. To open the Applications Launcher: Press the apps key or tap the Applications icon .
than one application starts with the same letter, than type the first few letters of the one you want to select. • Tap the Applications icon, and then tap the icon of the application you want to open. If you have many applications installed on Dana, tap the scroll bar to see all the available applications. • Press an application key on the top right row of keys to display the selected application immediately. • To switch between applications, tap the Applications icon or press an application key.
5. Tap Done. To display applications by category: 1. Press the apps key. 2. Do one of the following: • Tap the Applications icon or apps key repeatedly to cycle through all the categories. • Tap the pick list in the upper right corner of the screen; then tap the category you want to display. Changing the Applications Launcher Preferences By default, the Applications Launcher displays applications as icons. As an alternative, you can display applications in a list format.
To display the last-selected category of applications: 1. In the Preferences dialog box, tap Remember Last Category. 2. Tap OK. Each time you return to the Applications Launcher, the last category of applications you selected is displayed. NOTE: If you do not select the Remember Last Category option, all applications are displayed when you select the Applications Launcher.
example above, typing "p" multiple times would first select Prefs, then PrintBoy, and lastly PrintSetup. To set type-select emulation: 1. In the Preferences dialog box, tap either Mac or PC. 2. Tap OK. Installing additional applications In addition to the applications that came with Dana, you can install a variety of other add-on applications using the Install Tool during a HotSync operation. To learn more about additional applications for Dana, go to www.alphasmart.com.
4. In the User drop-down list, select the user name that corresponds to your electronic notebook; then click Add. 5. In the file list of the Add-on folder, select the application that you want to install on your Dana; then click Open. The file appears in the Palm Install Tool dialog box. 6. If decide not to install an application, select it in the list of files in the Palm Install Tool dialog box and click Remove. The application is removed from the dialog box list, but not from your computer. 7.
To remove an add-on application: 1. Press the apps key; then tap the Menu icon. 2. From the App menu, tap Delete. 3. In the Delete dialog box, tap the application you want to remove. 4. Tap Delete. 5. Tap Yes. 6. Tap Done. Removing Palm Desktop software If you no longer want to use Palm Desktop software, you can remove it from your computer. To remove Palm Desktop software: 1. In Windows, from the Start menu, choose Settings > Control Panel. 2. Open the Add/Remove Programs icon. 3.
Assigning security options A Security application is available to users who have the Dana Productivity Pack that lets you set options to protect entries from unauthorized users in a variety of ways. The Security application lets you: • Mask or hide entries you have defined as private. The Mask option displays a gray bar over private records, and the Hide option completely removes (hides) private records. • Assign a password to viewing options to enhance security.
3. From the Current Privacy pick list, tap Mask Records. 4. Open one of the basic applications and view a record. Records marked as private are masked with a gray bar. To hide private records: 1. Make sure that the record or records you want to hide are defined as private. To make a record private, select the record, tap Edit, tap Details, and then tap the Private option. 2. From the Applications launcher, tap Security. 3. From the Current Privacy pick list, tap Hide Records. 4.
2. Tap the Password box. 3. Enter a password—either the one you want to assign or your current password if you want to change or delete it—and tap OK 4. Choose from the following options: • To assign a password, enter the password again to verify it, and tap OK. • To change your password, enter a new password and tap OK. • To delete your password, enter your current password. Tap OK, and then tap Unassign. Locking Dana You can turn off and lock Dana with a password to protect information.
To turn on and unlock Dana: 1. Turn on your device. 2. Enter your password at the prompt; then tap OK. Recovering from a forgotten password If the Off & Lock option is not active, and you forget your password, you can delete the forgotten password from Dana. Deleting a forgotten password also deletes all entries and files marked as Private.
Managing Applications
4 AlphaWord AlphaWord is a full-featured word processor that lets you create, format (including setting fonts, justification, line spacing, indents), and edit documents. These documents can then be printed or transferred to a computer via a USB cable or a wireless connection.This chapter will cover the fundamentals of AlphaWord AlphaWord Basics Files 1-8 In AlphaWord you are always in one of eight workspaces that you can instantly access using their corresponding file keys (F1-F8).
Creating an AlphaWord document 1. Press the memo key or tap the AlphaWord icon in the Applications Launcher. 2. If there are no existing files, AlphaWord will automatically open a new file, otherwise select New under the File menu. NOTE: The first time you start AlphaWord it will automatically open a new file, otherwise it will go to the file you were in last. Press one of the F1-F8 keys, to go to the file associated with that workspace. 3. Enter the text you want to appear in the document.
Editing an existing AlphaWord document 1. If the file you want to open is associated with a workspace, then just press the appropriate file key (F1-F8) to open the file. 2. If the file you want to open is not associated with a workspace, press the menu key. Select Open under the File menu. 3. Use the up or down arrow key to highlight the document you want to view or edit, then press the enter key.
3. Tap the selection you want to spell check. TIP: To bypass this menu, select the text you want to spell check before choosing Check Spelling from the menu. 4. Tap the appropriate button. Underline indicates misspelled word Select the correct word in the list, then tap Change to replace the misspelled word. Tap All to replace all instances of the word in the document. Tap Edit to type in a word. Tap Opt...to change Spell Checker options. Tap Ignore to skip the word and continue checking the document.
3. Select the dictionary you want to use. Tap arrow to choose a different dictionary Tap to create, rename, delete, or add words to a dictionary 4. Tap OK. Editing a supplemental dictionary 1. Press the menu key. 2. Under the Options menu, select User Dictionary. 3. Tap the Edit button. 4. Tap the appropriate button. Tap to create a new dictionary 5. Select the dictionary you want to delete in the list and then tap Delete Tap OK. Editing words in a supplemental dictionary 1.
7. Type the correctly spelled word in Replace With. Type the misspelled word to check for Type in the correctly spelled word here 8. Tap the Add Words button. Tap Add Words to add the word pair to the dictionary Select the word pair you want to delete in the list and then tap Delete Words 9. 10. To add additional words type over the text in Checked Word and Replace With, and then tap the Add Words button. Tap Done. Tap Done. Tap OK. Using Thesaurus 70 1.
NOTE: The data file for the Thesaurus (ThesData.PDB) should be automatically installed the first time you HotSync. If it isn’t, you can HotSync it to Dana now. It can be found in the DanaExtras folder under the Palm folder on your computer. For more information, see "Installing additional applications" on page 57. 4. Tap the appropriate button.
• Search from beginning of file: Check if you want to start the search at the beginning of the file. Otherwise, find will start looking at the current cursor position. 4. To replace the text, check the Replace: box and enter the replace text. Tap OK. Enter the text that you want to replace the found text Check All if you want to replace all instances of the found text Printing Setup 1. Press the apps key repeatedly till you see ALL in the top right corner of the Applications Launcher. 2.
6. Tap the Edit button. Tap pick list to change port Tap to change the page size 7. Tap to change the left margin Choose IrDA or USB from the Port: pick list. Tap OK. IMPORTANT: You must tap OK on this screen for Dana to print. 8. Tap OK. Printing Dana comes with PrintBoy Anywhere which lets you print from AlphaWord as well as other applications. For more information on printing from other applications see "Printing records" on page 134. 1. Open the document you want to print in AlphaWord. 2.
Printing directly from PrintBoy 1. Press the apps key repeatedly till you see ALL in the top right corner of the Applications Launcher. 2. Tap on the Print icon. 3. Tap on Documents. Tap to view printable documents 4. Select AlphaWord from the document type pick list. Tap pick list and select AlphaWord 5. Tap the document you want to print, then tap the print button. Tap a document to print Uncheck to turn off printing of headers and page numbers.
can then be opened in any application that can read RTF files (Rich Text Format) including Microsoft Word, WordPad, AppleWorks etc. Send will send plain text (no formatting) to any application that accepts text. HotSync works with a USB connection, while Send works with either a USB or wireless (IrDA) connection. When using a wireless connection the text is first transferred to AlphaBeam, and then pasted into the application running in the top (or foreground) window.
NOTE: If you are doing a wireless text transfer, launch AlphaBeam on your computer. For more information see "Installing AlphaBeam" on page 32. 2. On Dana open the document you want to transfer. 3. Connect Dana to your computer via a USB cable or point Dana’s infrared port at your computer’s IrDA port, then press send. 4. The text will appear in the application on the Macintosh or PC. NOTE: Note: For wireless (IrDA) transfer there is file size limit of 50K on a PC and 32K on a Macintosh.
1. Launch AlphaWord Sync on your computer. Tap Add to select a document 2. To select which document(s) will be sent to AlphaWord either: • Drag-and-drop the document onto the AlphaWord Sync window. • In AlphaWord Sync use the Add button to select a document. 3. Press the apps key. 4. Connect Dana to your computer via a USB cable, then press functionsync. 5. When HotSync is done, the document will be in the AlphaWord file list. Select Open under the File menu to view the document in AlphaWord.
AlphaWord In-depth AlphaWord controls Tap or drag Scrollbar to move through document Shows the current workspace Tap the toolbar to access various formatting functions Tap on the arrow to hide or show the toolbar • Paragraph formatting button Bring up paragraph formatting box (covers justification, indenting, bulleted lists, line spacing etc.) • Justification button Indicates whether the memo is left, right or full justified or centered. Tap to change the justification. • Bold button Turns on bold.
Cursor movement In AlphaWord (and other Dana applications), you can move the cursor using the following keystrokes: Table 4.
Cut, copy, paste and select These commands are equivalent to those used on PCs or Macintosh: Table 4.
3. Tap OK. Reflow Selecting Edit Reflow will take out every line break that is not followed by a blank line. AlphaWord will automatically recommend a reflow if there is not at least one paragraph in a document that is 8K or larger. 1. Select the text you want to reflow. TIP: 2. To reflow an entire document, choose Edit Select All, then reflow. Press cmd-2 or select Reflow under the Format menu.
NOTE: For Macintosh Users: FineType Converter is only available for Windows. If you have access to a PC, we suggest installing fonts from there or if you have a Dana device you’ve already installed the fonts on from a PC, you can beam them between Danas. Click or Ctrl-click to select fonts 2. Click on the font name you want to install, then click on the Install button. TIP: To select multiple fonts, hold down the Ctrl key while clicking the fonts. 3. HotSync to install the selected fonts on Dana.
2. Click the Advanced... button. 3. Click on the font name you want to customize, then adjust the width (how wide the character is) and weight (how dark the character is). To return to the default width and weight for a particular font click the Defaults button. 4. Click the Save button to save the customized font, then click on the Install button. 5. HotSync to install the selected fonts on Dana. Using Fonts in AlphaWord 1. Open the document whose fonts you want to change. 2.
NOTE: A font may appear in the Font: list, but not display in AlphaWord or the Sample box. A font will only display if the actual font has been installed on Dana. Installed fonts are shown in bold in the Font: list. If you choose a font that is not installed on Dana, but is installed on your computer, when you send the document back to your computer the font will display. HotSync In-depth Synchronization and Backup This section describes in detail how AlphaWord HotSync works.
preferences, and on a PC print the document, open the original, or open the backup. 1. Launch AlphaWord Sync on your computer. 2. Select a document in the list and click the appropriate button to: • Remove: Removes the document from the list to HotSync to Dana. If the document has already been synchronized to Dana, you will be given the option for AlphaWord to delete the document from Dana. • Move: Moves the document (and its original and backup copies if applicable) from one folder to another. 3.
4. Click the Preferences button. 5. Click the appropriate control described below to: • Change the default directory for documents created on Dana. This is the directory on your computer where documents created on Dana are saved when you HotSync. • On a PC you can also choose to save your documents with either a .doc or .rtf extension. For word processors other than Microsoft Word, .rtf is probably the best choice.
5 Working with Applications This chapter is organized by application and gives instructions on how to do tasks that are specific to each of the following applications: • Date Book • Address Book • To Do List • Memo Pad • Calculator Dana User’s Guide 87
Workin g with Applications
Using the Date Book The Date Book lets you quickly and easily schedule appointments or any activity associated with a date or date and time. When you open the Date Book, the current date and a list of times for a standard business day are displayed.
• Untimed events, such as birthdays, holidays, and anniversaries. These events occur on a particular date but have no specific start or end times; they appear at the top of the list of times marked with a diamond. You can schedule more than one untimed event on the same date. • Repeating events, such as a weekly meeting that is held on the same day at the same time each week. • Continuous events, such as a vacation or three-day conference.
Tap the time to display the Set Time dialog box. TIP: You can open the Set Time dialog box (to select a start time) by making sure no event is selected, and then typing a number on the keyboard. 5. Set the duration of the event in either of the following ways: • Tap the time columns in the Set Time dialog box to set the Start Time; Tap End Time; then tap the time columns to set the End Time. • Tap All Day if the event lasts all day.
Tap to scroll to earlier hours. Start Time highlighted Tap to change hours. Tap to change minutes. Tap to scroll to later hours. 6. Tap OK. To schedule a timed event for another date: 1. Select the date you want in one of the following ways: • Tap the desired day of the week in the date bar at the top of the screen. If necessary, tap the Previous week or Next week scroll arrows to move to another week. • Tap Go To at the bottom of the screen to open the Go to Date dialog box.
TIP: You can create a new untimed event by making sure no event is selected and then typing letters on the keyboard. When you start typing, the untimed event appears at the top of the screen 4. Enter a description of the event. New untimed event 5. Tap a blank area on the screen to deselect the untimed event. NOTE: If you create a timed event and later want to make it an untimed event, tap directly on the event time on the Date Book screen; then tap No Time and tap OK.
To schedule a repeating or continuous event: 1. Tap the event (Be sure to tap the event and not the time next to the event.). Typically, a continuous event is an untimed event. 2. Tap Details. 3. Tap the Repeat box to open the Change Repeat dialog box. Tap the Repeat box. 4. Tap Day, Week, Month, or Year to set how often the event repeats. For a continuous event, tap Day. 5. Enter a number that corresponds to how often you want the event to repeat on the Every line. 6.
3. Tap Delete. The Repeating Event screen opens asking for confirmation of the delete. TIP: You can also select Delete Event from the Record menu. This opens the Repeating Event screen. Tap Delete 4. Select one of the following options: • Current deletes a single occurrence of this event • Future deletes the current event and all future occurrences of this event • All deletes all past, current, and future occurrences of this event.
• If you change the date of an occurrence of a repeating event (e.g., from January 14 to January 15) and apply the change to all occurrences, the new date becomes the start date of the repeating event. Your electronic notebook adjusts the end date to maintain the duration of the event. • If you change other repeat settings (for example, time, alarm, private) of a repeating event and apply the change to all occurrences, your electronic notebook creates a new event.
Setting an alarm for an event You can set an alarm for minutes, hours, or days before an event. When you set an alarm, an Alarm icon appears to the far right of the event with the alarm. You can also set a silent alarm for untimed events that displays a reminder message on-screen before the day of the event. The alarm triggers at the specified period of minutes, hours, or days before midnight of the day on which the untimed event begins.
To dismiss the alarm using the snooze option: When the alarm dialog box appears, tap Snooze to delay the alarm for a preset five-minute period. Each time you tap Snooze, the alarm is dismissed for an additional 5minute period. Setting alarm options You can set the alarm to go off automatically for each new event using preferences. You can also set a tone for the alarm and the number of times the alarm sounds. To set alarm options: 1. In the Date Book, press the menu key. 2.
• Tap the Alarm Sound pick list, and then tap an option to set the tone of the alarm. Options include Alarm, Alert, Bird, Concert, Phone, Sci-fi, and Wake Up. • Tap Remind Me to define how many times the alarm sounds—once or twice; or three, five, or ten times. • Tap Play Every to set how often the alarm sounds—every minute; or every 5, 10, or 30 minutes. 4. Tap OK.
Week view 2. Tap the left and right navigation controls to move forward or backward a week at a time, or tap on a specific day to display the details of an event. NOTE: The Week View also shows untimed events and events before and after the range of times displayed. Dot indicates untimed event. Bar indicates earlier event. Previous week Next week Bar indicates later event. 3. Tap an event to display a description of the event at the top of the screen. Event details Tap to show event details.
• Tap a blank time on any day to move to that day and have the time selected for a new event. • Tap any day or date that appears at the top of the Week view to move directly to that day without selecting an event. • The Week view displays the time span defined by the Start Time and End Time in the Date Book Preferences settings. If you have an event before or after this time span, a bar appears at the top or bottom of that day's column. Use the onscreen scroll arrows to scroll to the event.
Dots on right side indicate events. Dashed line indicates continuous event. Month View button Previous/next month Dots below date indicate untimed events. You can control the dots and lines that appear in the Month View. See "To change the Date Book display of events:" on page 103 for more information. Tips for using Month view Keep the following points in mind when using the Month view: • Tap a day in the Month view to display that day in the Day view.
Agenda view 2. Use the navigation bars to move forward or backward a day at a time or to display more To Do items. Scroll the list for each view Tips for using Agenda view • Tap any appointment while in Agenda view to display the Day View of the appointment. • Check off completed To Do List items in the Agenda view, or click a description of an item to go directly into the To Do List application. • You can change the category of To Do items shown. Tap on the pick list and select the new category.
3. For Day view, select from the following options: • Tap Show Time Bars to display time bars showing the duration of an event and any event conflicts. • Tap Compress Day View to display start and end times for each event, but no blank time slots at the bottom of the screen, to minimize scrolling. Clear the option to display all time slots. 4. For Month view, select whether to display Timed, Untimed, or Daily Repeating events. 5. Tap OK.
The Start and End Time are used by the various Date Book screens. The Day view schedules events to start and end at these times when the All Day option is selected. The Week view displays the time span defined by the Start Time and End Time. 3. Tap Start Time and use the scroll arrows to select a new start time for the Date Book screens. Repeat the step to set a new end time. If the time slots you select do not fit on one screen, you can tap the scroll arrows to scroll up and down. 4. Tap OK.
Using the To Do List The To Do List is a convenient place to create reminders and prioritize the things that you have to do. Use the To Do List to: • Make a quick and convenient list of things to do. • Assign a priority level to each task. • Assign a due date for any or all of your To Do List items. • Assign To Do List items to categories so that you can organize and view them in logical groups. For more information, see "Categorizing records" on page 131.
Tap New New To Do item 3. Enter the text of the To Do List item. The text can be longer than one line. TIP: You can add a name, address, and phone number to a To Do List item using the Phone Lookup option. For more information, see "Using Phone Lookup" on page 136. 4. Tap anywhere onscreen to deselect the To Do List item. TIP: If no To Do List item is currently selected, typing on the keyboard automatically creates a new item.
To set the priority of a To Do List item: 1. If priorities aren’t visible in the To Do List, tap Show at the bottom of the list, tap Show Priorities, and tap OK. 2. Tap the Priority number on the left side of the To Do List item. Tap here Tap to select priority. 3. Tap the Priority number that you want to set, with 1 the most important and 5 the least important. Checking off To Do List items You can check off a To Do List item to indicate that you’ve completed it. To check off a To Do List item: 1.
2. Tap the check box on the left side of the item. Completed To Do List item Changing priorities and due dates You can change the To Do List to display the due date assigned to an item, change its priority, and assign a category to the task with the To Do Item Details dialog box. You can then sort To Do List items by priority, due date, or category. To change the priority and due date of a To Do List item: 1. In the To Do List, tap the item that you want to change. 2. Tap Details. 3.
TIP: If you turn on the Show Due Dates option in the To Do Preferences dialog box, you can tap directly on the due date in the To Do List to open the pick list shown in step 3. To sort To Do items: 1. In the To Do List, tap Show. 2. In the To Do Preferences screen, tap Sort By, and then select an option from the pick list: 3. Tap Priority, Due Date to sort items by priority first, and then due date. Tap Due Date, Priority to reverse that order. 4.
• Tap Show Only Due Items to show only the items that are currently due, past due, or have no due date specified. When this setting is active, items that are not yet due do not appear in the list until their due date. • Tap Record Completion Date to replace the due date with the actual date when you complete (check) the item. If you do not assign a due date to an item, the completion date still records when you complete the item.
Using the Address Book The Address Book lets you keep names, addresses, telephone numbers, and other information about your personal or business contacts. Use the Address Book to: • Quickly enter, look up, or duplicate names, addresses, phone numbers, and other information. • Enter up to five phone numbers (home, work, fax, car, and so on) or e-mail addresses for each name. • Define which phone number appears in the Address List for each Address Book entry.
To create a new Address Book entry: 1. Press the address key to display the Address List. 2. Tap New. Tap New. Cursor at Last name 3. Enter the last name of the person you want to add to your Address Book. 4. Tap the First Name field to move to it. You can move to any field by tapping it directly. 5. Enter the individual’s first name in the First Name field. 6. If you want to be able to sort the Address Book by company name, enter the information you want in the Company field. 7.
Tap Done TIP: To create an entry that always appears at the top of the Address List, begin the Last name or Company field with a symbol, as in *If Found Call.* This entry can contain contact information in case you lose your electronic notebook. To view details of an address entry: 1. Tap the address entry in Address List view. The entry appears in Address view. Tap entry 2. Tap Done when you have finished viewing the entry.
Duplicating an entry You can duplicate existing entries, which can be helpful when you want to enter multiple people from a single organization. When you duplicate an entry, the word Copy appears next to the name in the First Name field. To duplicate an entry: 1. From the Address Book, tap a name you want to duplicate. 2. Tap Edit 3. Do one of the following: • Tap the Address Edit tab at the top of the screen; then tap Duplicate Address in the Record menu. • Press cmd-T. 4.
4. Select a new label. Tap new label Editing Address Book entries You can change the type of information that appears in the Address List screen, categorize an entry, and hide an entry for security reasons. You can also delete entries. To edit an Address Book entry: 1. Tap the entry that you want to change in the Address list. 2. Tap Edit. 3. Tap Details. 4.
Changing the Address Book display You can change how Address Book lists are sorted and you can add custom fields for entering additional information, using preferences. You can also have the Address Book display the last category you selected each time you return to the application. To change how lists are sorted: 1. In the Address list or in Address view, press the menu key. 2. Tap Options, and then tap Preferences. 3.
3. Rename the fields to identify the information you’ll enter in them. The names you give the custom fields appear in all entries, at the end of the Address Edit screen. 4. Tap OK in the Rename Custom Fields dialog box. To control the Address Book display on returning to the application: 1. In the Address list or in Address view, press the menu key. 2. Tap Options, and then tap Preferences. 3.
Using the Memo Pad The Memo Pad provides a place to take notes that are not associated with records in the Date Book, Address Book, or To Do List. Use the Memo Pad to: • Take notes or write any kind of message on your electronic notebook. • Assign memos to categories so that you can organize and view them in logical groups. • Write down phone numbers and other types of information. Later, you can copy and paste this information into other applications.
Tap New. TIP: You can also create a new memo by beginning to type on the keyboard while in the Memo List screen. The first letter is automatically capitalized and begins your new memo. 4. Enter the text you want to appear in the memo. Use the enter key to move down to new lines in the memo. 5. Tap Done. You can categorize memos and sort them by categories. See "Categorizing records" on page 131 and "Sorting records" on page 137 for more information.
To review a memo: 1. In the Memo List, tap the text of the memo. Tap a memo to review its contents 2. Review or edit the text in the memo. 3. Tap Done. To move through a memo you’re reviewing: 1. In the Memo List, tap the text of the memo you want to review. 2. Press one of the following options to move toward the beginning or end of the memo: • Press function-PgUp to move toward the top (first) line of the memo. • Press function-PgDn to move toward the bottom (last) line of the memo.
• Tap Alphabetical to sort new and existing memos in numerical and then alphabetical sequence. 4. 124 Tap OK.
Using the Calculator The Calculator lets you perform general mathematical functions, such as addition, subtraction, multiplication, and division. Use the Calculator to: • Perform basic calculations. • Store and retrieve values. • Display the last series of calculations, which is useful for confirming a series of “chain” calculations. To open the Calculator: Press function-calc. Using the Calculator buttons The Calculator includes several buttons to help you perform calculations.
• The M+ button places the current number in memory. Each new number you enter with the M+ button is added to the total stored in memory. The number that you add can be either a calculated value or any number you enter by pressing the number buttons. Pressing this button has no effect on the current calculation (or series of calculations); it merely places the value into memory until it is recalled. • The MR button recalls the stored value from memory and inserts it in the current calculation.
6 Performing Common Tasks The tasks described in this section use the term records to refer to an individual item in any of the basic applications, for example, a single Date Book event, Address Book entry, To Do List item, or Memo Pad memo. Creating records You can use the following procedure to create a new record in Date Book, Address Book, To Do List, and Memo Pad. To create a record: 1. Select the application in which you want to create a record. 2. Tap New.
You can enter text in any of the ways described in "Entering Data" on page 37. Cursor Edit line Selecting Text Select the text you want to edit using one of the following techniques: • Double-tap on a word in a field to select the word. • Triple-tap on any word on a line to select the entire line. • Drag across a line of text to select some or all of the information, or drag down to select text across multiple lines.
toolbar. To select a command, either tap the icon representing a command on the Command toolbar, or draw the Graffiti shortcut in the WritePad. 2. Choose from the following commands, depending on the application you’re using: • Undo reverses the last action taken. • Cut removes a selection from its current location to memory. You can then paste the text into another area of the current application or into a different application. • Copy copies a selection and moves it to memory.
• In the Details dialog box of the application, tap Delete, and then tap OK. • Delete the text of the record. NOTE: In the Date Book, deleting the text of a repeating event deletes all instances of the event. • Press cmd-tab, or drag a diagonal line from the lower left to upper right in the text area of the WritePad to display the Command toolbar. Then tap the Delete icon, or draw a Graffiti ’D’ in the text area. Delete icon A confirmation dialog box appears. 3.
• Press the menu key, open the Record menu, and then tap Purge. A confirmation dialog box appears. • Tap the inverted tab at the top of the screen, open the Record menu, and select Purge. 3. Choose from the following options: • For the Date Book, select the Delete Events Older Than pick list and select an option—1 week, 2 weeks, 3 weeks or 1 month. • For the Date Book or To Do list, select Save Archive Copy on PC to save a copy of purged records in an archive file on your desktop.
Tap pick list Select a category TIP: Pressing the address, to do, or memo key on Dana toggles through the categories assigned to the application, respectively. To add or edit application categories: 1. In the Address Book, To Do List, or Memo Pad, choose from the following options: • Tap the pick list in the upper right corner of the screen, and tap Edit Categories.
• In the Address Book, select a record and tap Edit; then tap Details. In the Category pick list, tap Edit Categories. • In the Memo Pad and To Do List, select a record from the list, and tap Details. In the Category pick list, tap Edit Categories. 2. Select any of the following options: • To create a new category, tap New, enter a new name, and Tap OK. • To rename a category, tap it in the list to select it. Tap Rename, enter a new name, and Tap OK.
Printing records In addition to printing AlphaWord files you can also print records from the Address Book, To Do List, Memo Pad, and appointments from the Date Book. Printing files from many third-party applications is also supported including: spreadsheets, presentations, databases, and e-mail. For more information on supported applications and printers see the online manual - PrintBoyManual.pdf located in the PrintBoy folder under the Extras folder on the Palm Desktop for Dana software CD-ROM.
4. Under the Record menu, tap the appropriate Send command. 5. Tap OK to print. Finding records Your electronic notebook lets you find information in several ways: • In all applications, starting with the current application, you can locate selected text. • In the Date Book, the To Do List, and the Memo Pad, you can use Phone Lookup to display the Address List screen and add the information from this list to a record.
Using the Find option The Find option lets you locate text in any or all applications. For example, if the text “dog” appears in the Address Book and the Date Book, the Find option displays both occurrences in the Find dialog box. To use the Find option: 1. Press the find key. 2. Enter the text you want to find; then tap OK. Note that the Find option is not case sensitive; searching for "davidson" also finds "Davidson.
To use Phone Lookup: 1. Display the record in which you want to insert a phone number. The record can be in the Date Book, the To Do List, or the Memo Pad. 2. Do one of the following: • Press the menu key. Tap Options, and then tap Phone Lookup. • Tap the inverted tab at the top of the screen; then tap Options and tap Phone Lookup. • Press cmd-L. 3. Select a record or write the first few letters of the name you want to add. Tap Add to add the information to the record.
To sort records in the Address Book and Memo Pad: 1. Open the application to display the list screen. 2. Do one of the following: • Press the menu key. From the Options menu, tap Preferences. • Tap the inverted tab at the top of the screen; then tap Preferences in the Options menu. • Press cmd-R. 3. In the Preferences dialog box, tap the option you want; then tap OK to sort the list. Select a Sort By option To sort the Memo List manually: Tap and drag a memo to a new location in the list.
To make a record private: 1. In your application, do one of the following: • Create a new record and tap Edit, and then tap Details. • Select an existing record, and tap Details. 2. Tap the Private check box. Tap OK. 3. At the alert in the Private Records dialog box, tap OK. To hide private records: 1. Do one of the following: • Press the apps key repeatedly till you see ALL in the top right corner of the Applications Launcher; then tap Security.
• Press the apps key repeatedly till you see ALL in the top right corner of the Applications Launcher; then tap Security. • From within an application, tap the inverted tab at the top of the screen; then tap Security in the Options menu. • From within any application, bring up the Command Bar and tap the padlock icon. To bring up the Command Bar, press cmd-tab. 2. From the Current Privacy pick list, tap Show Records; then tap OK. 3.
Choosing fonts You can change the font in Memo Pad, Address Book, Date Book, and To Do List to improve appearance and readability. You can choose a different font for each application. To change the font style: 1. Open an application. 2. Do one of the following: • Press the menu key. From the Options menu, tap Font. • Tap the inverted tab at the top of the screen; then tap Font in the Options menu. 3. Tap the font you want; then tap Select. Tap to select a font B stands for a Bold font.
Performing Common Tasks
7 Using the Attention Manager Some applications (such as Date Book) want to get your attention with some sort of alarm. Attention Manager allows you to conveniently manage all of these notifications in one place. Appointments and messages can stack up while you are away from your electronic notebook. Attention Manager lets you view them from a single list, where you can selectively dismiss or follow up on each event. Applications will signal for your attention at two different levels: insistent and subtle.
Using the Reminder dialog screen The Reminder dialog screen has three buttons for responding to an alarm: OK: Makes the reminder go away, with no further notification. Snooze: Switches to the application that was running when the alarm went off, and returns to the Reminder dialog screen after five minutes. You can go back to the Reminder dialog screen right away by tapping on the blinking indicator in the upper left corner of the screen.
3.
Tapping on the text or icon will “Go To” that item and delete the event from the Reminders list screen. Tapping in the check box will clear that item, similar to a To Do list item. The Attention Manager will draw a line through the text lines, pause for a moment, and them remove the item from the list, although the original data remains in the application.
• While viewing a Reminders dialog screen, you tap the Done or the Snooze button • A subtle alarm is present The indicator appears in three different states: • Off: The indicator is not shown at all when the list is empty. • Blinking, two states: When the list is not empty but there are no new items, then the “star” indicator will blink on and off until the list has been emptied.
Using t he Att ent ion M anager
8 Using an Expansion Card Dana has 2 card slots that accepts Secure Digital (SD) or MultiMedia Card (MMC) expansion cards. These enable you to add additional software applications, memory, or hardware. You can also use an expansion card to back up data when it is inconvenient to perform a HotSync operation. Inserting an expansion card 1. Hold Dana securely. 2. Insert the card into the expansion card slot, following the direction indicated by the expansion card icon on the top of Dana. 3.
Removing an expansion card 1. Hold Dana securely. 2. Use your thumb to lightly push against the top of the card, following the direction indicated by the expansion card icon on the top of Dana. The expansion card slot releases the card, and Dana plays the system sound. 3. Remove the card from the expansion card slot. Opening expansion card applications When an expansion card is properly seated in an expansion card slot, the Applications Launcher switches to the card and displays its contents.
4. Tap the application that you want to launch. The selected application is loaded into memory and launched. If the application is already resident in main memory, it is not copied again, just launched. Displaying expansion card application information 1. To display information about an application on an expansion card: Press apps key. 2. Tap the pick list in the upper right corner of the Launcher screen. 3. Tap the card name on the pick list.
TIP: When you tap More, you access the CardInfo application, described in the Using CardInfo section. Copying an expansion card application to Dana To copy an application on your expansion card to Dana: 1. Press apps key. 2. Tap the pick list in the upper right corner of the Launcher screen. 3. Tap the card name on the pick list. The expansion card applications are displayed in the Applications Launcher. 4. Press the menu key to bring up the App menu 5. Tap Copy. 6.
TIP: Some applications and databases are copy-protected and cannot be copied. These are listed with a lock icon next to them. Deleting Applications from an expansion card To delete an application from an expansion card: 1. Press apps key. 2. Tap the pick list in the upper right corner of the Launcher screen. 3. Tap the card name on the pick list. The expansion card applications are displayed in the Applications Launcher. 4. Press the menu key to bring up the App menu. 5. Tap delete. 6.
2. Tap the CardInfo icon 3. To rename the expansion card, tap on the Card Info tab in the upper left corner of the application screen. 4. Select Rename Card, and enter the new name in the Rename Card dialog box. 5. Tap the Rename button. 6. To reformat the expansion card, tap Card Info, select Format Card, and tap OK in the Format Card dialog box. WARNING! 7. 154 . Reformatting the expansion card will destroy its data.
8. Select Help from the menu, and scroll through the tips that are displayed. Using CardPro While you can copy an application to an expansion card from the Applications Launcher, CardPro lets you lets you copy all types of files (including applications, databases, and data files). CardPro is available to users who have the Dana Productivity Pack. CardPro also lets you select and copy multiple files at the same time, and create folders on your expansion card to better organize your files.
Copying or moving files: 1. Tap the file you want to copy or move. To copy or move additional files at the same time, just tap them so they are also selected. To copy all files, choose Select All under the Edit menu. 2. Tap the Copy or Move button NOTE: The Move command deletes the original files after they have been moved to the new destination. 3. Select the destination where you want the file to go and tap OK. If you want to create a new folder to put the file in, tap the New button.
2. Tap the Delete button and then tap OK WARNING! Only delete files you are familiar with to avoid deleting databases associated with the built-in apps, such as the Address Book, Memo Pad, To Do List, or Date Book. Creating a folder: 1. Tap on the view pick list and select the SD card view. 2. Press the menu key. 3. Under the File menu, tap Make Folder. 4. Enter the folder name and tap OK. Renaming a folder: 1. Tap on the view pick list and select the SD card view. 2.
Setting Preferences: 1. Press the menu key. 2. Under the Options menu, tap Preferences. Tap here to change the sort order 3. Uncheck Hide system files if you want to see all the files on Dana. TIP: Unless you have a specific need to see all files, we recommend you keep Hide system file checked. This prevents system files from being accidentally deleted or renamed. 158 4. Check Confirm overwrites if you want to be warned every time a file is about to overwrite another file of the same name. 5.
9 Setting Preferences The Preferences screens enable you to customize the configuration options on your electronic notebook, including the following: General Set the current date and time, the auto shut-off interval, the Beam Receive feature, and the system, alarm, and game sounds. Date and Time Set the date, time, time zone, and Daylight Saving switch. Formats Set the country default and the formats for dates, times, calendar, and numbers.
Keys preferences The Keys Preferences screen let you assign different applications to application and utility keys (on the top right row of keys). For example, if you find that you seldom use To Do List and often use Memo Pad, you can assign the to do key to launch Memo Pad. If you assign a different application to a key, you can still select the original application using the Applications Launcher. Changes made in the Keys Preferences screen take effect immediately.
Pen Preferences The Keys Preferences screen also enables you to change the assignment of the full-screen pen stroke. By default, the full-screen pen stroke activates Graffiti Help. To change what the full-screen pen stroke activates: Drag to top of screen for full-screen pen stroke 1. In the Keys Preferences screen, tap Pen. 2. Tap the pick list, and tap one of the following settings for the full-screen pen stroke: • Backlight turns on the backlight of your electronic notebook.
Digitizer preferences The Digitizer Preferences screen opens the digitizer calibration screen. This is the same screen that appears when you start Dana for the first time. You can recalibrate your screen after a hard reset, or if your stylus seems to be “off target”. Formats preferences Use the Formats Preferences screen to set the country default and the display format of the dates, times, and numbers on Dana.
Time, date, week start, and numbers formats The Time setting defines the format for the time of day. The time format that you select appears in all applications on Dana. To select the time, date, week start, and numbers format: 1. Tap the Time pick list and select a format, where H is hour and M is minute. 2. Tap the Date pick list and select a format, where D is day, M is month, and Y is year. 3.
Setting the sounds and volumes You can control the sound for system alerts, alarms, and games using the General Preferences screen. To set the system, alarm, and game sounds: 1. To set sounds and volumes, tap the System, Alarm, or Game Sound pick list, and select the sound level—Off, Low, Medium, or High Turning off the System Sound also turns off the chime tones used during HotSync operations. NOTE: The Game Sound setting typically works only with newer games that are programmed to respond to it.
Turning Beam Receive on and off Beaming is discussed in Chapter 11. For information on using the Beam Receive preference, see "Turning off beaming" on page 177. For information on configuring your electronic notebook to work with a modem or network, see "Setting Connection and Network Preferences" on page 193.
Se tt ing P r ef er e nce s
10 Keyboard and Screen Options The Screen application allows you to view the Dana screen vertically, rather than horizontally. Viewing the screen vertically can be more convenient for tasks like filling out forms, or reading an ebook. The Keyboard application allows you to customize the keyboard settings on Dana, including the following: App Shortcuts Set which applications are launched when you press function-F1-F8.
Tab Movement Pressing the tab key will move the cursor to the next field instead of inserting a tab character, while shift-tab will move it to the previous field. Setting Keyboard options To open the Keyboard application: 1. Press the apps key repeatedly till you see ALL in the top right corner of the Applications Launcher. 2. Tap the Keyboard icon. 3. Tap the pick list in the upper-right corner of the screen. 4. Select the Keyboard option you want to change.
Key Repeat When Enable Key Repeat is checked, holding down a key will cause the character to repeat until the key is released. If Enable Key Repeat is unchecked, holding down a key will only generate one character. Moving the slider under “Start repeat delay” adjusts the amount of delay before repeating the first key. Moving the slider under “Delay between repeats” adjusts the amount of delay that occurs after the first repeated key and all the following repeated keys. To enable and adjust Key Repeat: 1.
TIP: If storing Dana in a backpack or briefcase, we recommend that the Power On Keys be disabled in order to minimize the risk that Dana will be turned on accidentally in transit. Keyboard Layout Dana gives you the option of four keyboard layouts: QWERTY is the standard default layout of most keyboards, Dvorak is scientifically designed to minimize finger stretching/reaching for the most commonly used keys, Left handed and Right handed layouts enable faster typing for people with disabilities.
Slow Keys With Slow Keys enabled, Users with motor impairment can adjust the amount of time that any key needs to be held down before it is sent to the application. The greater the delay that is set in the slider, the more time is needed before Dana recognizes the key press. To enable Sticky keys or Slow keys: 1. Check the box next to “Sticky Keys” or “Slow Keys”. Tap to enable/disable Sticky Keys or Slow Keys Drag slider to change delay 2.
the only way a tab character can be entered is by using Graffiti. For more information see "Writing symbols and extended characters" on page 45. To enable general keyboard setting: 1. Check the box next to the setting you want to enable. Tap to enable/disable setting Screen Options Dana can be set up using the screen application so that the screen is viewed vertically rather than horizontally. The screen can be rotated 90 degrees to the left or right.
4. Tap the OK button. Dana screen rotated 90 degrees to the left Dana screen rotated 90 degrees to the right To turn off Billboard display: 1. Press the apps key repeatedly till you see ALL in the top right corner of the Applications Launcher. 2. Tap the Screen icon. 3. Press the menu key, and select Preferences from the View menu. Tap to uncheck 4. Tap to uncheck and turn off the Billboard display. 5. Tap OK.
Keyboard and Screen Options
11 Beaming Information Dana is equipped with an IrDA (infrared) port that you can use to beam information to another to another Dana or IrDA-equipped Palm OS organizer. The IR port is located at the top of the electronic notebook, behind the small convex bump on the right side. You can beam the following information between Danas: • The record currently displayed in Date Book, Address Book, To Do List, or Memo Pad, or AlphaWord.
2. In the Address List, create a new entry or select an entry that contains the information you want on your business card. 3. In Address view, press the menu key. 4. Under Record, tap Select Business card. At the prompt, tap Yes. Beaming a record To beam a record, business card, or category of records: 1. Locate the record, business card, or category you want to beam. 2. Press the menu key. 3. Tap Record. 4. Choose from the following options: • Tap Beam to beam an individual item.
3. Tap App, and then tap Beam. 4. Tap the application you want to transfer, and tap Beam. NOTE: Some applications are copy-protected and cannot be beamed, as indicated by a lock icon. 5. When the Beam Status dialog box appears, point the IR port directly at the IR port of the receiving electronic notebook. Wait for the Beam Status dialog box to indicate the transfer is done. Receiving beamed information To receive beamed information: 1. Turn on Dana. 2.
Be am i n g In f o r m at i o n
12 Exchanging and Updating Data using HotSync Operations ® HotSync technology lets you synchronize—exchange and update—data between one or more Danas and Palm Desktop ™ Desktop or another PIM such as Microsoft Outlook. ® The HotSync process automatically synchronizes data between your electronic notebook and Palm Desktop software. Changes you make on Dana or Palm Desktop software appear in both places after a HotSync operation.
Performing the first local HotSync operation You must perform your first HotSync operation with a local, direct connection, rather than using a modem. The following steps assume that you have already installed the Palm Desktop software. If you have not installed this software, see "Installing Palm Desktop software" on page 31 for instructions. IMPORTANT: The version of Palm Desktop Software that comes with Dana must be installed before connecting Dana to a computer. To perform a local HotSync operation: 1.
7. Wait for a message on Dana indicating that the process is complete. When HotSync is complete, you can unplug Dana from the USB cable. NOTE: Trying to HotSync files to both expansion card slots during the same HotSync operation will cause an error. Creating a user profile You can create a user profile to load data into an electronic notebook without associating that data with a user name, using the File Link feature.
To use a profile for the first-time HotSync operation: 1. Connect the new Dana to the computer via a USB cable. 2. Press function-sync. 3. Click Profiles. 4. Select the profile that you want to load on Dana, and click OK. 5. Click Yes to transfer all the profile data to Dana. The next time you perform a HotSync operation, Palm Desktop software prompts you to assign a user name to Dana. Selecting HotSync setup options You can choose when you want HotSync Manager to run.
• Available Only When Palm Desktop software is running starts HotSync Manager and monitors requests automatically when you open Palm Desktop software. • Manual monitors requests only when you select HotSync Manager from the Start menu. If you’re not sure which option to use, keep the default setting, Always Available. 4. Click the Modem tab to display the modem settings and adjust the options as needed. See "Conducting a HotSync operation via modem" on page 185 for more information. 5.
To customize HotSync application settings: 1. Click the HotSync icon in the Windows system tray (bottom right corner of the taskbar). Click HotSync icon to show options Tip: You can also click the HotSync command on the Palm Desktop software menu bar. 184 2. From the HotSync Manager menu, choose Custom. 3. Select the appropriate user name from the list. 4. Select an application in the Conduit list. Click Change. 5.
6. Choose how long the setting will remain in effect: • To have the setting affect only the next HotSync operation, deselect Set As Default. Thereafter, the HotSync Actions revert to their default settings. • To use a new setting as the default, select the Set As Default option. Thereafter, whatever you selected as the default setting is used when you click the Default button in the Custom dialog. 7. Click OK. 8. Repeat steps 4 through 7 to change conduit settings for other applications. 9.
To prepare your computer for a modem HotSync operation: 1. Confirm that the computer modem is connected and turned on, and that no communications applications, such as fax or telephony software, are running on a COM port. NOTE: Make sure that the computer is disconnected from all online services, such as America Online (AOL) and CompuServe, to avoid conflicts with the COM port. 2. Start HotSync Manager if it is not already running, and from the HotSync Manager menu, choose Modem. 3.
manual and enter the setup string if recommended by the manufacturer. 4. Click OK. Preparing Dana In addition to preparing your computer, you must perform a few steps to prepare Dana for a modem HotSync operation. To prepare Dana for a modem HotSync operation: 1. Tap the Applications icon. 2. Tap the HotSync icon. 3. Tap Modem and then tap the Enter Phone # field.
6. If the phone line you’re using for the electronic notebook has Call Waiting, select the Disable call waiting check box to avoid an interruption during the modem HotSync operation. 7. If you want to use a calling card to place the call, select the check box and enter the calling card number. 8. Tap OK. 9. Tap the Menu icon. 10. Tap Options, and then tap Connection Setup. Select Standard Modem and tap Edit. 11. Tap Via:, and then tap the correct connection method for your modem.
3. Tap the Menu icon. 4. Tap Options, and then tap Conduit Setup. 5. In the Conduit Setup dialog box, tap the check boxes to deselect the files and applications that you do not want to synchronize during a modem HotSync operation. The default setting is to synchronize all files. 6. Tap OK. Performing a HotSync operation via a modem After you prepare your computer and Dana, and select your Conduit Setup options, you are ready to perform a modem HotSync operation.
The Network HotSync software requires the following: • Your computer has TCP/IP support installed. • Both your company’s network system and its remote access server support TCP/IP. (Your System Administrator has this information.) • You have a remote access account. (If you don’t have an account, consult your System Administrator.) Everything you need to connect to your company’s dial-in server (network modem) is included with Palm Desktop software and Dana.
6. Connect Dana via a USB cable, and perform a HotSync operation. The HotSync operation records network information about your computer on Dana. With this information, Dana can locate your computer when you perform a HotSync operation over the network. To prepare Dana for a network HotSync operation: 1. Tap the Applications icon. 2. Tap the HotSync icon. 3. Tap the Menu icon. 4. Tap Options, then tap Modem Sync Prefs. 5. Tap Network. 6. Tap OK.
Exchanging and Updat i ng D ata using Hot Sync ® O p er a t i o n s
13 Setting Connection and Network Preferences The TCP/IP software that is included in the Dana operating system lets you connect with remote Internet Service Providers (ISPs) or dial-in (remote access) servers, using applications that let you view the transmitted data. To use TCP/IP you will need to select a Network connection .
Connection Types There are three basic types of connections you can choose from when configuring your preferences. They are described here: Cable A direct USB cable connection between Dana and your desktop computer. It is used when performing a local HotSync. Dana is connected via a USB cable to the USB port on your desktop computer. Standard Modem A connection between Dana’s USB port and a modem for dialing in to a modem that is part of your computer.
NOTE: You must purchase a modem separately for use with Dana. See www.alphasmart.com for more information. To edit Standard Modem connection: 1. Press the apps key repeatedly till you see ALL in the top right corner of the Applications Launcher. 2. Tap the Prefs application. 3. In the pick list in the upper right corner of the screen, tap Connection. 4. In the Connection Panel select Standard Modem and tap Edit. 5. The name of the current configuration appears at the top of the screen. 6.
11. Tap the Speed pick list and select the maximum speed for your modem to communicate with Dana. (This setting does not control the speed at which your modem communicates with your telephone service.) 12. Tap the Flow Control (Flow Ctl) pick list, and select Automatic, On (Xon), or Off (Xoff) flow control for the modem connection. 13. If necessary, edit the Init String text to change the modem setup string. 14. Tap OK through each screen until you are returned to the Connection Preferences screen.
3. Tap the Service pick list. Tap the predefined service template you want to use. Tap to display a list of service templates. 4. Tap the User Name field. Only two lines appear onscreen, but the field can contain multiple lines of text. 5. Enter your user name that identifies you on logging in to your ISP or dial-in server. Do not enter spaces in your user name unless your dial-in server accepts them. Enter your user name here. 6.
Enter password. Tap here. 7. Tap the Connection pick list and select one. The list includes the configurations displayed in your Connection Preferences panel. Tap to display a list of connection configurations. 8. Tap the Phone Number field to display the Phone Setup dialog box. 9. Enter the phone number you use to reach your ISP or dial-in server. Enter your ISP phone number. 198 10. If you need to enter a prefix or disable Call Waiting, skip to the next steps. Otherwise, tap OK. 11.
Select to use a prefix. 12. To turn off Call Waiting, tap the Disable call waiting check box to select it, and enter the code to turn off Call Waiting. (If you don’t know the code, contact your local telephone company for the appropriate code.) Call Waiting can end your network session if you receive a call while you are connected. Select to turn off Call Waiting. 13. Enter your prefix. Enter your disable code.
Select to use a calling card. 14. Enter your calling card number. When you have finished setting up your phone number, tap OK. Customizing service templates You can create your own service templates from scratch or duplicate existing templates and edit the information. If you use one of the predefined service templates, you probably only need to enter your user name and telephone number. If you create a new service template, you may have to provide additional information.
To edit a service template: 1. In the Network Preferences screen, select a service template. 2. Tap Details. Select connection type. 3. Tap the Connection Type pick list, and select a connection type: • PPP for Point-to-Point protocol. Select this type if you’re unsure which you need. If PPP doesn’t work, ask your ISP or your system administrator for the correct connection type. • SLIP for Serial Line Internet protocol • CSLIP for Compressed Serial Line Internet protocol 4.
Entering DNS numbers and IP addresses The Internet uses the Domain Naming System (DNS) to translate the names of host computers into IP addresses. A DNS number (or IP address) identifies a specific server that handles the translation services. Each DNS or IP address is a series of four numbers, from 0 to 255, separated by periods. Anyone who logs onto the Internet must have a unique identifier—an IP address. This IP address can be either temporary—assigned automatically each time you log on—or permanent.
2. In the Network Preferences screen, with a service template selected, tap Details. 3. Choose one of the following options: • If your IP address is automatic and temporary, make sure that the IP Address check box is selected. Tap to select automatic IP address. • If your IP address is permanently assigned, tap the IP Address check box to deselect it.
Tap here. 4. In the pick list, tap any of the following commands to select them, and then enter additional information if a field appears: • Wait For to instruct Dana to wait for specific characters from the TCP/IP server before executing the next command. • Send to transmit specific characters to the TCP/IP server to which you are connecting. • Send CR to transmit a carriage return or LF character to the TCP/IP server to which you are connecting.
Using non-ASCII characters in login scripts If you know how to write custom scripts with non-ASCII characters, you can incorporate the caret (^char) character, carriage returns and line feeds, and literal characters in your custom login scripts. • Use the caret (^ char) character to transmit ASCII command characters. If you send ^char, and the ASCII value of char is between @ and _, then the character is automatically translated to a single-byte value between 0 and 31.
To make or close a connection: 1. Press the apps key repeatedly till you see ALL in the top right corner of the Applications Launcher; then tap the Prefs icon. 2. In the upper right corner of the Preferences screen, tap Network. 3. In the Network Preferences screen, tap Connect to dial the current service and display the Service Connection Progress messages. 4. To see expanded Service Connection Progress messages, press the lower half of the Scroll button during login. 5.
4. Dana User’s Guide Tap Done.
Sett ing Co nnection and Network Preferences
14 Maintaining your Electronic Notebook This chapter provides information on the following: • Proper care of Dana • Prolonging battery life • Resetting Dana • Installing alkaline batteries Caring for your electronic notebook Dana is designed to be rugged and reliable and to provide years of troublefree service. Please observe the following general tips when using your electronic notebook: • Take care not to scratch the screen of your electronic notebook. Keep the screen clean.
• Do not store or use your electronic notebook in any location that is extremely dusty, damp, or wet. • Use a soft, damp cloth to clean your electronic notebook. If the surface of the screen becomes soiled, clean it with a soft cloth moistened with a diluted window-cleaning solution Battery considerations Please note the following considerations for the batteries in your electronic notebook: • Under normal conditions, a fully charged Dana should run for over 25 hours.
reset Dana, perform a HotSync operation to restore the data from your computer. Resetting Dana Under normal circumstances, you will not have to use the reset button. On rare occasions, however, Dana may no longer respond to the keyboard or tapping the screen. In this case, you need to perform a reset to get Dana running again. Performing a soft reset A soft reset tells Dana to stop what it’s doing and start over again while retaining all records and entries stored in Dana.
3. A warning will appear that you are about to erase all the data stored on Dana. Either press the up arrow key to complete the hard reset, or press the memo key to perform a soft reset. NOTE: When you perform a hard reset, the current date and time are retained.
6. Unclip the rechargeable battery. Battery Clip in place Push to release Battery 7. To Dana Replace the battery door and slide it to the right to lock it in place. To restore your data from a PC after a hard reset: 1. Click the HotSync Manager icon in the Windows system tray (bottom-right corner of the taskbar). TIP: You can also click the HotSync command on the Palm Desktop software menu bar. 2. From the HotSync Manager menu, choose Custom. 3. Select the appropriate user name from the list. 4.
5. Click Change. 6. Select Desktop overwrites handheld. NOTE: Changing the HotSync setting from the default affects only the next HotSync operation. Thereafter, the HotSync Actions revert to their default settings. 7. Click OK. 8. Repeat steps 4 through 7 to change conduit settings for other applications. 9. Click Done to activate your settings. 10. Perform a HotSync operation. To restore your data from a Macintosh after a hard reset: 214 1. Double-click the HotSync Manager in the Palm folder.
3. From the Users pop-up menu, select the appropriate user name. 4. Select an application in the Conduit list. 5. Click Conduit Settings. 6. Select Macintosh overwrites handheld. NOTE: Changing the HotSync setting from the default affects only the next HotSync operation. Thereafter, the HotSync Actions revert to their default settings. 7. Click OK. 8. Repeat steps 4 through 7 to change conduit settings for other applications. 9. Close the Conduit Settings window. 10.
Maint aining yo ur Electronic No tebo ok
15 Frequently Asked Questions If you encounter a problem with Dana: • Review this section to see if your problem is listed • Check our web site at www.alphasmart.com for the latest technical support information NOTE: There are thousands of third-party applications available for Palm OS® devices like Dana. For questions and support on these nonAlphaSmart applications, please contact the software developer directly.
TIP: If a dialog with buttons appears instead of list of tasks, click the Task List button and then end all tasks except Systray and Explorer. 3. Make sure your computer has at least 30 MB of disk space available. 4. Delete all temporary files. 5. Run ScanDisk on your computer. 6. Reinstall Palm Desktop software. I cannot install Palm Desktop software on a Macintosh computer 1. Disable any virus scanning software on your computer. 2. Quit any open applications. 3.
IMPORTANT: With a hard reset, all records and entries stored in Dana are erased. Never perform a hard reset unless a soft reset does not solve your problem. You can restore any data previously synchronized with your computer during the next HotSync operation. See "To restore your data from a PC after a hard reset:" on page 213 or "To restore your data from a Macintosh after a hard reset:" on page 214 for instructions on restoring your data. I get a warning message telling me Dana’s memory is full.
When I tap the Menu icon, nothing happens. Not all applications or screens have menus. Try changing to a different application. I can’t get my Dana to recognize my handwriting. • For your Dana to recognize hand-writing input with the stylus, you need to use Graffiti ® writing. See "Entering data using Graffiti 2 handwriting software" on page 38. • Make the Graffiti character strokes in the Graffiti writing area, not on the display part of the screen.
• If you choose to view your memos alphabetically on Palm Desktop software and then perform a HotSync operation, the memos on your Dana still appear in the order defined in the Memo Preferences setting. In other words, the sort settings that you use with Palm Desktop software are not transferred to Dana. I created an event in Date Book, but it doesn’t appear in the Week View. In the Week View, you cannot select overlapping events that have the same start time.
I am using Outlook as my PIM, but I cannot do a HotSync operation. • Click the HotSync Manager and choose Custom. Check that the correct conduit is active. • Check that the correct conduit is installed. Reinstall the HotSync Manager and make sure the correct conduit is selected. I cannot launch the HotSync Manager.
I tried to do a modem HotSync operation, but it did not complete successfully. Check the following on your computer: • Make sure your computer is turned on and that it does not shut down automatically as part of an energy-saving feature. • Make sure the modem connected to your computer is turned on and is connected to the outgoing phone line. • Make sure the modem you are using with your Dana has an on-off switch. Dana cannot “wake up” a modem that has an auto-off feature.
• Make sure you are not running another program, such as America Online, fax or telephony software, or AppleTalk networking that uses the serial port you selected in the Serial Port Settings tab. • Make sure your modem resets before you try again. (Turn off your modem, wait a minute, then turn it back on.) Check the following on Dana: • Confirm that the telephone cable is securely attached to your modem. • Make sure the dialing instruction dials the correct phone number.
• On a Macintosh, double-click the HotSync Manager icon. From the HotSync menu, choose Conduit Settings. Select you user name from the User pop-up menu, and check that the correct conduit is active. Dana displays the message “Waiting for sender” when it’s near my computer’s infrared port. • Your computer’s infrared port may be set to search automatically for the presence of other infrared devices. Consult the documentation for your operating system for information about turning off this option.
When someone beams data to my Dana, I get a message telling me it is out of memory. • Dana requires at least twice the amount of memory available as the data you are receiving. For example, if you are receiving a 30K application, you must have at least 60K free. • Perform a soft reset. See "Performing a soft reset" on page 211 for more information. Password problems I forgot my password, and my Dana is not locked. • First, use the password hint to try to remember the password.
APPENDIX A Warranty AlphaSmart, Inc. warrants the Dana keyboard and display to be free from defects in materials and workmanship for a period of one year from the date of original retail purchase. During this period, if a defect should occur, AlphaSmart, Inc. will, at its option, repair or replace Dana at no charge to you, provided that it is returned during the warranty period to AlphaSmart, Inc. or one of its authorized dealers.
Wa r ra nty
APPENDIX B International and Special Characters The Dana keyboard is capable of the full range of special characters and typographical options available in the Palm OS. The tables below display the keyboard commands that produce these characters. NOTE: Any key commands that use a “two-key” command separated by a hyphen (i.e. function-^) are executed by pressing the indicated keys simultaneously. Table 16.
Ú U key followed by Function-" acute accent à a key followed by Function-~ grave accent è e key followed by Function-~ grave accent ì i key followed by Function-~ grave accent ò o key followed by Function-~ grave accent ù u key followed by Function-~ grave accent À A key followed by Function-~ grave accent È E key followed by Function-~ grave accent Ì I key followed by Function-~ grave accent Ò O key followed by Function-~ grave accent Ù U key followed by Function-~ grav
ö o key followed by Function-: dieresis accent ü u key followed by Function-: dieresis accent ÿ y key followed by Function-: dieresis accent Ä A key followed by Function-: dieresis accent Ë E key followed by Function-: dieresis accent Ï I key followed by Function-: dieresis accent Ö O key followed by Function-: dieresis accent Ü U key followed by Function-: dieresis accent Ÿ Y key followed by Function-: dieresis accent ã a key followed by Function-Shift-~ tilde accent ñ n key
® Function-r © Function-g ç Function-c Ç Function-Shift-c § Function-s ¶ Function-\ æ Function-a Æ Function-Shift-a • Function-w Table 18. Punctuation 232 Character Standard Keystroke(s) Notes ¿ Function-/ ¡ Function-1 » Function-.
Table 19. Accents Character Standard Keystroke(s) ` (grave accent) ` ^ (circumflex) Shift-^ ~ (tilde) Shift-~ Notes Table 20. Currency Character Standard Keystroke(s) € Function-e £ Function-p ¢ Function-5 ¤ Function-j ¥ Function-y $ Shift-4 Notes Table 21.
Table 22.
APPENDIX C Configuring an Infrared Modem for Dana and Aileron This appendix covers how to setup your infrared modem, Dana and computer to work with the Aileron email program. If you are using another email program you can still use this as a general guideline, but you will need to enter the settings specific to the email program you are using. Setting up your infrared modem If your Dana did not come with a modem, you can still purchase a modem separately for use with Dana. See www.alphasmart.
To prepare Dana: 1. Press the apps key repeatedly till you see ALL in the top right corner of the Applications Launcher. 2. Tap the Prefs icon. 3. Choose Connection from the category drop down list in the upper righthand corner. 4. Tap New. This will open the Edit Connections screen. 5. Enter “IR Modem” in the Name field. 6. Choose “Modem” from the Connect To drop down list. 7. Choose “Infrared” from the Via drop down list. Your screen should now look similar to the figure below. 8. Tap OK.
4. Tap the Modem button. 5. Tap on the Modem drop down and choose the Other ISP option. 6. Tap the OK button. 7. Tap the Prefs button. If there is no Prefs button, continue to step 8. Tap OK. 8. Configure your email account information. You should now be back at the Configuration Wizard. If you are not at the Configuration Wizard screen, then press the menu key. Under the Options menu tap Profiles, then continue to step 10. 9. Tap the Profiles button.
15. Tap OK to exit the profiles screen. NOTE: To verify your account information, go to http://www.corsoft.com/check.asp and follow the instructions listed. To configure Aileron to use the Infrared modem: 238 1. Press the menu key. Under the Options menu tap Network. 2. Press the menu key. Under the Service menu tap New. 3. Enter the name of your ISP (or simply enter “My ISP”) in the Service field. 4. Enter your user name in the User Name field. 5.
13. Tap Done. To retrieve your mail: 1. Turn the modem on. NOTE: On the Pegasus III modem, set the switch on the modem’s rear panel to IR. The modem automatically shuts off after a certain period of inactivity. If the green light goes off, press the ON button on the front panel to turn the modem back on. 2. Tap Mail. 3. Tap Connect. 4. When Aileron is finished sending and receiving emails, it will prompt you with a dialog. Tap Done.
Modem Type 56k V.90 Power 2 AA batteries or AC adapter (not included). Battery compartment on bottom of unit. Controls Front Panel: Infrared port Top Panel: On/Off switch, power indicator LED and data transmission/reception indicator LED. Rear Panel: Telephone connection, AC adapter connection. GSM port available for European models.
Index A Address Book categorizing entries 117 changing display 118 creating entries 113 custom fields 118 displaying different listings 117 opening 113 private entries 117 redisplaying last category 119 top-of-list entry 115 addresses displaying entries 116 editing 117 entering 114 selecting 116 sorting 118 alarms insistent 143 setting 96 sound effects 144 subtle 146 AlphaBeam 32 AlphaWord AlphaWord controls 78 AlphaWord Sync 84 creating a document 66 deleting a document 67 find 71 FineType Converter 81 fon
D data entering 26 importing 51, 191 date setting 28 Date Book adding address information 96 changing view 99 Day view 90 displaying 89 time slot display 104 views 89 Day view 90 compressing 104 event conflicts 101 desktop software installing 31 removing 59 device customizing 27 locking 62 displaying tips 26 DNS numbers, setting 202 E Edit menu 128 end time 104 entering data 26 events continuous 93, 95 repeating 93, 95 rescheduling 96 scheduling 89 spotting conflicts 101 timed 90 untimed 92, 93 expansion c
app shortcuts 168 computer 50 key repeat 169 keyboard layout 170 onscreen 37 power on keys 169 special needs 170 keyboard layout 170 L locking device 62 login script 203 M Mac OS system requirements 14 Memo List 122 Memo Pad, using 121 memos creating 121 moving through 123 reviewing 122 sorting 123 menus choosing commands 25 modem HotSync conduits 188 preparing for HotSync 187, 235, 236 Month view 101, 104 N network preferences 196 service templates 200 Network Log 206 non-ASCII characters in login scrip
rotating the screen 172 S screen contrast 21 screen, calibrating 21 screen, rotating 172 securing records 138 security assigning and editing passwords 61 making records private 138 masking and hiding records 60 setting options 60 using a password when logging onto your ISP or dial-up service 197 Service Connection Progress messages 206 ShortCuts creating 49 editing 50 Graffiti 48, 164 soft reset 211 sorting To Do List items 111 sounds alarm sound effects 144 volume 164 special needs keyboard 170 spell chec
