Alcatel OmniPCX Office Alcatel 4038/4039/4068
User manual How Introduction How to use this guide Thank you for choosing a telephone from the 4038/4039/4068 range manufactured by Alcatel. Your Alcatel 4038/4039/4068 digital terminal has a new ergonomic layout for more effective communication. • Actions • Keypad Lift the receiver. A large graphic screen, in conjunction with various keys and the navigator, allows you to make calls, configure and program 2ab 5 c jkl ef 3d mno 6 Numeric keypad. your telephone, Hang up. Alphabetic keypad.
How
Contents Toc Getting to know your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.6 1. 1.1 1.2 1.3 2. p.9 p.9 p.9 p.10 p.10 p.10 p.10 p.10 p.11 p.11 p.11 p.11 p.11 6. Making a second call during a conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Answering a second call during a conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Switching between calls (Broker call). . . . . . . . . . . . . . . . . . . . . . . .
Getting to know your telephone Display and display keys Contains several lines and pages providing information on calls and the functions accessible via the 10 keys associated with the words on the screen. Telephone Adjust the tilt of the screen Handset Indicator light Transfer icon: pressing the key next to this icon allows you to program or change the transfer function. • • Headset connected. Appointment programmed. Silent mode activated. Telephone locked. Flashing green: incoming call.
1 Description of the screens Other Perso page: contains call line keys (allowing supervision of calls) and programmable call keys. The up-down navigator 1.1 is used to access all the direct call keys (apart from those displayed by default). Direct call keys are programmed or modified via the Information key. Welcome screens Menu page Perso page Info page Time and status icon Date Call forwarding icon: Stationary: no forwarding activated.
Description of the screens 1 1.2 Call management screen Date Incoming call icon 1.3 Application screen Date Time and status icon Application name Time and status icon Call holding icon Pop-up display of functions accessible while the call is taking place Call in progress icon Application screen Incoming call presentation screen. This screen is temporarily displayed when a call arrives and shows the name and/or number of the caller.
Using your telephone 2 Other Making a call 2.1 5 ef bc 3d jkl 6 2a 5 dial directly the number for your call lift the receiver 5 hands free 3d 6 mn o OR OR number required lift the receiver 2.3 ef bc 3d jkl 6 2a o mn number required Receiving a call ef bc jkl 2a OR o mn 2.
Using your telephone 2 Activating the loudspeaker during a conversation (receiver lifted) Loudspeaker 2.4 Make calls via your programmed call keys 2.
Using your telephone 2 2.9 When your caller hangs up, intercom mode remains active. Redialling • To deactivate - Terminal idle: Redialling the last number dialled (redial): The corresponding LED goes out last number redial 'redial' key (short press) 2.12 Sending DTMF signals Call back on the last 10 number dialled: During a conversation you sometimes have to send DTMF signals, such as with a voice server, an automated attendant or a remotely consulted answering machine.
During a conversation 3 Other Making a second call during a conversation 3.1 3.2 Answering a second call during a conversation • A second correspondent is trying to call you: New call jkl 6 5 during a conversation o mn Paul in conversation number of second correspondent Rediallist OR 3d 2 Paul in conversation ef c ab OR Paul is calling during a conversation name or no. of the caller displayed for 3 seconds Answer call displayed Indiv.rep.
During a conversation 3 After the conference, to leave your two correspondents talking together: 3.4 Transferring a call ×Conference • To transfer your call to another number: 5 cancel the conference ef bc 3d jkl 6 2a Paul in conversation Transfer o mn during a no. of the 2nd conversation terminal • If the number receiving the transfer answers: John in conversation 3.
During a conversation 3 3.7 Placing an outside call on hold (parking) 3.
Sharing 4 Other Receiving supervised call ringing 4.1 Call pick-up 4.4 To receive the special ringing for calls to another number: You hear a telephone ringing in an office where no-one can answer. If authorised, you can answer the call on your own telephone.
Sharing 4 4.5 Answering briefly in place of the operator Outside calls to the operator will ring on your telephone and you can answer the call: The number called does not answer and you know that the person called has a pager: your telephone will ring at the same time as the switchboard Paul is alerted same key to cancel “Operator help” programmed key • Calls to the switchboard: Calling an internal correspondent on his/her pager 4.
Sharing 4 4.10 Sending a written message to an internal correspondent Text bc 3d jkl 6 2a 5 Send a voice message copy 4.11 ef Voice OR o mn 2a 5 number to be called enter the first letters of the name bc jkl ef display number of new and old messages 3d o mn 6 personal code • Predefined message Sendcopy 5 Text Mail Call me back 01/27 Gotomessage OR first message in list (27) select the message to be sent enter the no.
Sharing 4 Sending a recorded message to a number / a distribution list 4.12 Voice 5 ef bc 3d jkl 6 2a Sendmessage o mn personal code 5 ef bc 3d jkl 6 2a Add OR o mn correspondent’s name or list name (00 to 50) correspondent’s no. or list no. (00 to 50) Voice mail Ready to record other correspondents if necessary apply Record start message recording Voice mail recording Stop recording OR end of recording Listen OR replay message 4.
Keep in touch 5 Other Selecting calls to be diverted 5.1 Diverting your calls to your voice message service 5.3 When a diversion is applied, you can select the types of call to be diverted: outside, internal, all. Immediate»VM diversion is acknowledged Forward Div: Ext/Loc Ext/Int select the type of Out/Int call type of call diverted is displayed When you return, consult recorded messages 5.
Keep in touch 5 Personal assistant: reaching you with one number only 5.6 5.9 Applying a selective diversion You can selectively divert calls, according to the caller’s identity: 10:30 Settings menu Assistant Menu diversion is acknowledged select type of diversion reach the 'Menu' page InternalNr dial number of a colleague or your secretary ExternalNr MobileNr dial an outside line number dial number of your mobile or DECT 'Selective diversion' programmed key 5.
Keep in touch 5 5.13 Diverting calls when your line is busy (divert if busy) 5.15 Callers can be diverted to another telephone if you are already on the line. Onbusy bc 3d jkl 6 2a 5 Leaving a recorded message for internal callers You can leave a message on your terminal which will be displayed on the screen of the terminal calling you.
Keep in touch 5 5.16 Consulting written messages The light indicates that messages have been received. Messaging Voice mail: 0 Text mails: 2 Text A message is left in your mailbox but you are not at your desk. You can configure your telephone so that you receive notification of the message on another telephone. displays the sender's message on the screen 10:30 menu number of messages received Readmore Message notification 5.
Managing your charges 6 • At the end of the call, you are called back and you can: Other 1. Read information concerning call (cost, duration, number of units...). Charging your calls directly to business accounts 6.1 OK You can charge the cost of your outside calls to business account numbers.
Programming your telephone 7 Other 5 ef bc 3d jkl 6 2a Initializing your voice mailbox 7.1 5 old code (4 digits) ef bc 3d jkl 6 2a o mn o mn new code (4 digits) enter your personal code then record your name according to voice guide instructions light flashes As long as your voice mailbox has not been initialized, personal code is 1515. Your personal code is used to access your voice mailbox and to lock your telephone. Configuring the telephone ringer 7.
Programming your telephone 7 T Activate/deactivate discreet ring mode. Selecting language 7.7 Beeps On Off to activate to deactivate apply your choice 10:30 Settings menu T Adjust ringer volume while a call arrives. My options reach the 'Menu' page Paul is calling Language your telephone rings adjusting the ringer volume Choice select the language of your choice apply your choice Adjusting screen brightness Alcatel 4038/4039 7.5 7.
Programming your telephone 7 Programming an appointment reminder 7.10 You can define the time of a temporary reminder (one in 24 hours) or a permanent reminder (every day at the same time). 10:30 Appointment menu reach the 'Menu' page 5 The number of your telephone is displayed on the 'Info' page. Access the Info page using the navigator. Choice select the type of appointment (temporary or permanent) 3d 6 Broadcasting background music on your loudspeaker 7.
Programming your telephone 7 5 apply your choice By default, the audio jack of your telephone can be used to connect a headset, hands free kit or loudspeaker. 10:30 Settings menu My Phone acknowledgement message and display of the headset icon on the terminal screen ef bc 3d jkl 6 2a Configuring the audio jack of your telephone 7.14 mn o enter the PIN code of the headset * Jack * Refer to the user documentation supplied with the headset.
Guarantee and clauses howtoc Independently of the legal warranty that covers this appliance, it is guaranteed for 1 year, parts and labour, counting from the date indicated on your invoice. The invoice will be demanded if making a claim under the warranty. The warranty does not however apply in the following cases: in the event of use that does not comply with the instructions given in this user’s manual, faults or damage caused by natural wear, damage resulting from a cause external to the appliance (e.g.
