EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 1 of 35 Document Control Log REV NO. CHANGE SUMMARY 112 Updated Document and Fixed Broken Links. Addressed DEKRA NC by referencing EMG OF as part of AOF. Changed wording to aid clarity in section 9.6 related to an old system CASPER now Siebel. Section 8 updated to reflect relationship between AOF and EMG OF. Section 2.2 Org Chart updated. Section 4.2.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 2 of 35 8 9 10 11 Order Fulfillment Planning Materials Purchasing Manufacturing Delivery NPI/Engineering Support Customer Satisfaction Service Solutions Unit/Service Delivery Op: Repair, Cal.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 3 of 35 1. Introduction 1.1 Purpose This Manual is a summary description of the Electronic Measurement Group (EMG) and its basic policies. It is intended to be used by all EMG employees, external temporary workers, EMG customers, and Business Management System auditors (internal and external).
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 4 of 35 2. Organization and Responsibility (4.1, 5.2, 5.3, 5.4, 5.4.2b, 5.5.1, 5.5.2, 5.5.3d, 5.6.1, 6.1) 2.1 EMG organization EMG consists of: Research and Development, Marketing, Field Sales, Quality, Order fulfillment (Manufacturing & Procurement), Customer Services & Support and aligned Divisions.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 5 of 35 2.2 The EMG organization chart Depicted below is the management with executive responsibility in EMG and has the authority to establish or infuence changes to the EMG Quality Policy and Business Management System. See the following URL for current EMG organization chart: http://epsg.communications.agilent.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 6 of 35 2.3 Top Management a) Will ensure that appropriate communications are established within the organization and that communication takes place regarding the effectiveness of the quality management system. (E.g. coffee talks, EMG News, video clips, Quality Blue Book...etc) (5.5.3d, 4.1) b) Will ensure communication throughout the organization regarding customer requirements. (5.5.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 7 of 35 3. Business Management System Structure 3.1 Business Management System Architecture The EMG Business Management System is a set of requirements/policies, and procedures designed to be effective, simple, uniform, and easy to audit. The architecture of the business management system and its description in this Business Manual is based on ISO9001: 2008 Standards and “Process Mapping”. See below for process map.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 8 of 35 EMG BMS Relationship Map Customers Orders Requirements Satisfaction Improvement Activity (CPI) Marketing R&D OF Service Solutions Sales Management Business Management System c) EMG Business Process Map: The top Chevrons are the level-one, key processes. The blocks below each Chevron are the level-two sub-processes. Each level-one process is defined in this Business Manual.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 9 of 35 EMG Business Process Map Business Management Business Mgmt System Strategic Bus.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 10 of 35 4. Business Management Business Management contains many high level functions to run our organization. These functions act as a resource while providing support and direction and are critical to success of our overall business. EMG adheres to Standards of Business Conduct: http://sbc.corporate.agilent.com/ch1.htm 4.1 Business Mgmt. System (4.0, 4.2.3, 4.2.4, 5.3, 5.6, 6.1, 6.2.2, 7.2.2, 7.4, 7.5.4, 8.2.1, 8.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 11 of 35 4.1.4 Customer Property EMG exercises care with customer property while it is under the organization‟s control or being used. Each area will use local processes to record and track the status of customer property in the rare instance when EMG receives customer products or property.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 12 of 35 4.2 Strategic Planning (4.1.c, 4.2.1a, 5.4.1, and 7.1) The strategic plan is developed at the EMG level encompassing all business processes and stating the direction, leadership, and transformation required to meet specific goals. EMG will improve customer satisfaction and earn unrivaled loyalty through personalized customer relationships. Capitalize on our product leadership.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 13 of 35 Outsourcing includes: 1) the decision to purchase a product rather than make it internally; 2) the subsequent selection of a qualified supplier; and, 3) the management of the on-going relationship with the supplier. The materials purchasing process description in Section 8.2 applies after the decision, often called the “make versus buy” decision.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 14 of 35 developed in support of the business-wide objectives, as appropriate, depending on the relevance of the objective. Periodically, and during management reviews, progress toward completion measures are reviewed and evaluated by the Executive Leadership Team and course corrections, if necessary, are initiated.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 15 of 35 Global Financial Services (GFS) provides efficient, compliant global financial services enabling businesses to focus on their objectives. The primary areas of responsibility include process and operations for sales accounting, collections, general accounting, financial planning and controls and country operations.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 16 of 35 5. Marketing The marketing department has the responsibility to ensure that product designs are based on an understanding of markets and customer needs and to ensure that the right product reaches our customer, through the relevant sales channel. Success is measured monthly at the Group level through orders received. (5.4, 7.1, 5.2, 6.2.2, 7.2.1, 7.2.2, 7.2.3, 7.3, 8.2.1, 8.4, 8.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 17 of 35 6. Research and Development R&D and Divisions have the responsibility of designing products to meet customer requirements and Agilent design and quality standards. (7.1, 7.3.2, 7.3.5, 7.3.7, 8.2.3, 8.2.4, 8.4, 8.5.1) 6.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 18 of 35 7. Sales Management 7.1 Field Sales (5.4, 6.2, 7.1, 7.2.2, 7.2.3, 8.2.1) The purpose of the sales department is to grow orders for EMG within a given cost envelope. The department applies EMG capabilities in test and measurement to help our customers improve their business results while maximizing orders for EMG.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 19 of 35 7.2.1 Customer Interaction Management Customer Interaction processes are managed by First Contact and Customer Relationship teams. First Contact‟s focus is on the prompt fulfillment of any customer inquiry. Any special customer requests or resolution of customer issues are managed within the Customer Relationship Team.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 20 of 35 Support Order Management – responsible for management of the lifecycle of per-incident Trade and Non-Trade Support Orders from quote to invoice. Key processes performed include quoting, placing orders into Customer Service System, follow-up on open orders, issue resolution, invoicing and corrective transactions. 7.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 21 of 35 8. Order Fulfillment EMG Order Fulfillment (OF) is a constituent part of Agilent Order Fulfillment (AOF). The ultimate vision for the function is “To build a best-in-class order-fulfillment and supply-chain function with strong gross margins and high customer satisfaction” EMG OF Org Chart – http://ofsc.business.agilent.com:81/About%20AOF/EMG%20OF%20Org%20Chart%20(F)Feb.pdf 8.1 Planning (7.2.1a, 7.2.2c, 7.5) 8.1.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 22 of 35 with the division personnel needing the materials, in order to ensure accuracy, and then communicate the requirements to the supplier. Quality requirements specifications consist of: Standard purchase-order and purchase-agreement information that references company-wide quality requirements, including reference to Agilent‟s Supplier Quality System document 59511665. http://www.agilent.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 23 of 35 quality, responsiveness, delivery, cost, and environment called TQRDCE. Company-wide guidelines for the TQRDCE process may be found on this Global Sourcing TQRDCE Site: http://gsce.supplychain.agilent.com/direct_matls/tqrdce.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 24 of 35 h) Hardware Test Centers exist within EMG to provide environmental testing, failure analysis services, and regulatory compliance expertise that enable our partners in R&D, Manufacturing, and Marketing to design and deliver products which meet our trade customers' quality requirements. This function may reside in OF or a Division. 8.4 Delivery (7.5.1, 7.5.5, 8.2.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 25 of 35 rapid prototyping, characterization and qualification testing, and ensuring smooth new product introductions and production ramp up execution. Division NPI OF organizations also provide a business management/leadership linkage between the Divisions (R&D, Marketing, and Product Planning), it is co-located with, and the manufacturing center that produce the Division‟s products.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 26 of 35 9. Customer Satisfaction Customer Satisfaction is meeting customers‟ quality, delivery, pricing and features requirements. Quality is more than hardware reliability. It is all about the customer‟s total experience in interacting with our products, people, partners, and agents. It is the sum of these interactions over time that determines customer loyalty. 9.1 Service Solutions Unit (SSU) (7.5.1, 7.5.2, 7.5.3, 7.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 27 of 35 9.1.3 Service Parts Operation The Service Parts Operation works to provide EMG business & trade customers with support parts to repair customer‟s equipment in a cost effective timely manner with minimum asset levels. SPO worldwide operations include the functions of 1) Request Management, 2) Planning, 3) Procurement, and 4) Logistics.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 28 of 35 RSD Home Page web site: http://emg.communications.agilent.com/rsd/ • Remanufacturing is an operation that refurbishes customer pre owned, EMG Demo and factory used products. Remanufacturing has three channels to sell inventory: Direct sales, Alternate Channel and scrap mitigation. • Trade Up is a program that allows EMG customers to leverage a currently owned product for credit towards a new EMG unit or service.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 29 of 35 Feedback may be submitted using one of the following methods: Customer Issue Resolution Process (CIR) The Customer Feedback web site: http://emg.communications.agilent.com/quality/voc/ Email: Customer-feedback,EMG Voice Mailbox: (719) 590-3855 or Telnet 590-3855 9.6.2 EMG Quality Blue Book (4.1e, 8.4): Provides data about EMG‟s quality performance from our customers‟ perspective where feasible.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 30 of 35 Containment Plan Required for Escalations: In addition to initial response time to the issue submitter, a containment plan is now required. 95% of All Escalations Contained Within 7 Working Days or Less. 9.7.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 31 of 35 10.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 32 of 35 Document Control Log REV NO. 1 2 DOCUMENT OWNER Diana Clark Diana Clark Jim Horner Jim Horner DATE APPROVED Oct. 1, 2002 Oct 7, 2002 Diana Clark Diana Clark Jim Horner Jim Horner Oct 8, 2002 Oct 21, 2002 Updated section 4.7 EHS Updated Agilent ESD Web Site Changed KSO to be included in the cert.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 33 of 35 REV NO. 39 CHANGE SUMMARY DOCUMENT OWNER Diana Clark APPROVER Jim Horner DATE APPROVED June 4, 2004 Diana Clark Jim Horner June 29, 2004 Diana Clark Diana Clark Jim Horner Jim Horner July 9, 2004 July 23, 2004 43 Corrected formatting of section numbering, the number “10” appeared erroneously throughout the document. Moved the ERP/Oracle information under 4.6.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 34 of 35 REV NO. 78 CHANGE SUMMARY DOCUMENT OWNER Diana Clark APPROVER John Herniman DATE APPROVED June 20, 2006 Diana Clark John Herniman June 28, 2006 Diana Clark Diana Clark John Herniman John Herniman June 28, 2006 July 27, 2006 82 Updated section 8.2.2 to clarify supplier management requirements updated 2.2 org chart, updated 1.4 scope and fixed a few typo‟s. Updated section 9.7.
EMG Business Management System Manual Doc # epsg1026386 Rev. 112 Page 35 of 35 REV NO. 111 112 CHANGE SUMMARY Deleted list of businesses certified to ISO9001 in Section 1.3 (Scope) and Quality Standards Ownership Matrix (Section 3.2). Reformatted header/footers. Included TLO in Section 4.2.3 (Technology Development). Fixed broken URLs. Updated Org Chart descriptions (Section 2). Edited by Alex Guzman. Updated Document and Fixed Broken Links.