User Guide

Rolls Manual: IV. Audits Page 8 of 35

B. Responsibilities of the Member

1. Track their participation and milestones. See Forms: Steps to Knighthood.

2. Request an audit:

• Officially request an audit (e-mail or other written format). An offhand request shouted across

the parking lot after an event is not an official request.

• Provide the Minister of Rolls with any information that is useful for confirming the points,

including persona names, maiden name, when they joined Adria, etc.

• Provide the Minister of Rolls with a recap of their points as they believe them to be. See Forms:

Steps to Knighthood.

3. Participate in the audit, providing information as requested by the Minister of Rolls.

C. Responsibilities of the Minister of Rolls

1. Respond to an audit request in a timely manner (within 30 days of official request).

2. Confirm the information provided by the member:

• Work with Crowns, and Ministers of Rolls of other subdivisions to help confirm information

as needed.

• Work with the member to eliminate discrepancies

• Include in the audit any recorded points the member may not have in his records.

• Explain to the member when a point must be excluded.

3. Provide the member with a written confirmation of the outcome of the audit.

D. Conflicts

Disagreements about the records should first be worked out between the member and the Minister of

Rolls. If that is not possible, then the member, or the Minister of Rolls may appeal to the Imperial Office

of Rolls and Lists for a clarification or decision. Both the member and the local Minister of Rolls shall be

expected to cooperate fully in the appeal process, providing as much information as possible to help

document their point of view.

The chain of appeal shall be:

1. The Imperial Office of Rolls and Lists - The Imperial Minister of Rolls shall be the primary

arbiter of such disputes.

2. Kingdom Civil Court - See Bylaws Article XI.A. Civil Courts.

3. Imperial Civil Court - See Bylaws Article XI.A. Civil Courts.

4. Imperial Crown.

5. Imperial Estates General - Requires 60-day notice to the Imperial Chancellor to be placed on

the agenda for the next regular Imperial Estates Meeting.

E. Corrections

A completed audit (confirmed and signed off by the Minister of Rolls) does not mean that corrections to

errors cannot be made. If information comes to light that points were (or were not) awarded in error, the

Minister of Rolls can authorize a change to the records. The member has the same rights to appeal as

during the original audit. See Audits: Conflicts.

Note: Changes to the rules are not retroactive. A Rolls Minister may not “go backwards” and change

points awarded under different rules, or different interpretations of the rules. See Appendix C: Policy

Changes.