User Guide

Rolls Manual: IV. Audits Page 7 of 35

E. Suggestions

• Have one night a month in which the Crown, the Minister of Rolls, the Chancellor, and the Steward

gather to record and share their information. This practice allows the offices to coordinate their

information, and allows the Crown to give a final seal of approval for the information being recorded.

Points are awarded at the discretion of the Crown. Immediately after this meeting, the reports are e-mailed to

the appropriate Imperial Offices.

• Print the form on NCR duplicate or triplicate pressure-sensitive paper. This eliminates the need to

copy the forms.

F. Non-Reporting

The failure of a Minister of Rolls to do their job impacts every member of the subdivision for years after

the Minister leaves the office. It is for that reason that these penalties exist. Note that there may be

extenuating circumstances for non-reporting. The Imperial Office will always take this into consideration,

as long as the ministers have communicated their difficulties at the time.

Failure to file their monthly report shall result in:

• No ministry point for the Minister of Rolls awarded for the month

• Notice given to the Crown

Failure to file their monthly report for three (3) months in one (1) year shall result in:

• No ministry point for the Minister of Rolls for the months affected

• Automatic removal from office

• Notice given to the Crown

Failure to provide archive copies as required shall result in:

• No ministry point for the Minister of Rolls for the months affected

• No ministry point for the Crown for the months affected

IV. AUDITS

A member may not advance in knightly rank without the Office of Rolls and Lists confirming their qualifications

(regarding participation points, etc.). The entire process of confirmation is often called a points audit.

The member tracks their own points, recording their participation and milestones. When the member wishes to

advance in rank, and believes they have accumulated enough points to do so, they shall request an audit of their

points. This is a review of the points to determine if they have, indeed, met the minimum requirements for the

advancement. The Minister of Rolls must confirm that the points provided by the member matches the records in

the Office of Rolls. Once the Minister of Rolls concurs with the accuracy of the information, they provide formal

confirmation to the member.

While there is no restriction on how often a member may request an audit, the Minister of Rolls may refuse those

requests which they feel are excessive. The member has the right to appeal. See Audits: Conflicts.

A. Cooperative Effort

An audit is not created in a vacuum. The Minister of Rolls is not expected to create a complete and perfect

record for a member without the assistance of the member. There may be errors or holes in the records,

requiring a cooperative effort to verify.

A member who does not cooperate in the audit will not receive an audit.