User Guide

Rolls Manual: III. Reports Page 6 of 35

2. “Monthly” Points

The ministers and estates-holders are entitled to earn a ministry point for their efforts. This is one

point, to be awarded monthly. It is subject to the one-point-per-month rule. If a Crown does not

award the minister or estate-holder this monthly point, the reason must be noted in the records.

See Forms: Ministry Participation and Points: One Per Month.

3. Hard Copies

The monthly report is a recap of the event forms and other written records.

These forms and written records must be archived with the Imperial Office of Rolls and Lists.

The subdivision are encouraged to keep copies of these records, but the information must be

forwarded to the Imperial Office of Rolls and Lists:

• Packaged and mailed on a quarterly basis

• Carried to the Imperial Estates Meetings with the Crown

The originals may be kept at the subdivision level. Acceptable copies to be forwarded to the

Imperial Office are either high-quality facsimiles, or high-quality digital scans.

4. On-Line Reporting

The subdivision ministers shall provide their reports (spreadsheet format) to the Deputy Imperial

ministers. The Deputy Imperial ministers review these reports, and integrate them into the

Imperial web site.

There shall be a system of viewing the information contained on the Imperial web site. The

instructions for this shall be provided on the web site.

B. Reports to the Crown

Points are awarded at the discretion of the Crown. So any points recorded must be presented to the

Crown for final approval before forwarding to the Imperial Office of Rolls. This is especially important

for the monthly ministry points, and any demo initiation points. (The Crown has the sole right to award

DI points for autocrats, and teachers.)

C. Reports to Other Offices

There are three offices that must regularly coordinate their information if Adria is to function smoothly.

How these offices coordinate their information is left to the local subdivision and Crown, just as long as it

gets done.

• Office of Rolls and Lists – Participation and accomplishments affect the standing of the estates

• Steward’s Office – Payment of dues, and site fees, affect the standing of the estates, and the recording

of participation

• Chancellor’s Office – Judicial proceedings affect the participation of members, and the standing of

estates affect the monthly ministry points awarded to estates holders.

D. Imperial Reports

The Imperial Minister of Rolls is responsible for reporting on:

• All activity at Imperial events

• Monthly points for Imperial Ministers

• Monthly points for Crowns

• Imperially-approved DIs for Crowns