User Guide

Rolls Manual: III. Reports Page 5 of 35

2. Herald’s Reports

At every court, the herald makes announcements, which include the list-winners of the day. These

announcements are recorded and provided to the Rolls Office in a Herald’s Report (also referred

to as an Honors Report).

3. Newsletters

Many subdivisions have a local newsletter in which information (tourney results, knightly and

courtly advancement, etc.) is published. The Adrian Herald records Imperial-level advancements.

E. Member-Provided Information

These sources of information are perfectly valid, but should be used as a last resort. They are intended to

help fill in holes that may exist in Rolls records. If Rolls records exist for the events stated, then the Rolls

records take precedence over these sources of information.

1. Arts and Sciences Score Sheets

Every time an arts entry is judged, the comments and scores are recorded. At the end of the

judging process, these score sheets (also known as comment cards) are provided to the artisan.

These may be used as proof of participation in an arts tournament.

2. The Word of Two Knights

This is a method of verification that was born of shoddy record-keeping in the far-gone annals of

history. In order to fill in holes in the records, the word of two knights was deemed sufficiently

accurate. In today’s world, the word of two knights is equally as acceptable, but is intended as a

starting point for the Minister of Rolls.

The word of two knights will attest that a person was at an event. It does not answer other

questions about the participation; Was it a sanctioned event? Was the person a member of Adria at

the time? Did the person pay their site fees?

III.REPORTS

If it isn’t reported, it isn’t recorded. The local Minister of Rolls shall receive all the event forms and other event

documentation after each event. They shall record the activity, and forward that information to the Imperial

Office of Rolls and Lists. The Imperial Office shall record the activity at Imperial events. These reports shall be

published and available to the populace.

A. Reports to the Imperial Office of Rolls and Lists

The local Minister of Rolls shall provide a written report of all participation and accomplishments of the

members who have participated in their subdivision. This report must be provided to the Imperial Office

of Rolls and Lists no later than the 15th of the month for the previous month’s activity.

1. Format

The monthly report to the Imperial Office of Rolls and Lists must be in the standard spreadsheet

format. See Forms: Summary Reports. There are no exceptions to this, even if the subdivision elects to

record their local information in a different format (database, etc.)