User Guide

Rolls Manual: II. Sources of Information Page 4 of 35

C. Event Forms

These are the first and most important source of information. They are the actual forms that are used at

events, tournaments and wars. These forms take precedence over all other sources of information.

Every event requires sign-in forms. All forms are to be provided to the subdivision’s Minister of Rolls,

even if the Minister of Rolls is not present at the event (cantons, demonstrations, etc.).

1. Event Participation Form

This is an overall sign-in form in which all attendees are recorded. use this form for any

sanctioned event: tournament, war, demo, etc.

Historically, these forms were used as the primary source of information for an event, with the list

sign-in forms, and list trees as back-up information. This is not a wise practice: it does not account

for people who intend to participate in a given activity, but later withdraw from participation.

2. Combat Sign-in Form

Used by the combatants to sign-in, and by the list keeper to record the winners and marshals.

Combat List Trees

Used by the list keeper as a working tool for running many types of lists. This is back-up

information for the Combat Sign-in Form, and verifies the winners.

3. Arts and Sciences Sign-in Form

Used by the artisans to sign in, and by the Minister of Arts and Sciences to record scores, winners,

and other information about the tournament.

4. Archery Sign-in Form

Used by the archers to sign in, and by the Minister of Archery to record scores, winners, and other

information about the tournament.

Archery List Trees

Used by the list keeper as a working tool for running many types of lists. This is back-up

information for the Archery Sign-in Formand verifies the winners.

5. Ministry Participation Form

Much of the ministry participation is recorded on the sign-in forms (arts judges, etc.). Those not

included on such a form should be recorded by the Crown or Ruling Noble (marshals, water-

bearers, etc.). The Corwn should have the appropriate ministers verify and complete this list.

D. Estates and Ministers Reports

These are the second-most important source of information. They are the reports filed by the ministers

and estates holders. These reports are used as back-up for event forms, and can help to fill in holes in the

records, especially if they contain information from other chartered subdivisions. If there are Event

Forms, they take precedence over these sources of information.

1. Estates Reports

Not all subdivisions require this report, though it does contain valuable reference information. If

required, these reports are filed monthly by the estates (households, baronies, counties, marches),

and include participation and advancement information on each member of the estate.