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Rolls Manual: Appendix E. Reports Page 28 of 35

APPENDIX E. REPORTS

All reports have standard heading information:

• Subdivision - Name of the local chartered subdivision (cantons should include the parent subdivision)

• Month, Year Reporting – This is the month and year that activity is being reported for (not the date the

report is submitted)

• Crowns – The ruling nobles sitting at the time the activity took place

• Crown Signature – The ruling nobles need to approve the information, and these forms verify that. If the

Crown e-mails the report, then “per e-mail” is sufficient for the signature.

1. Monthly Summary

This report provides the participation information for the entire subdivision for the month and

must be provided in spreadsheet format. The report may be filled out in either summary or detail.

Summary

Most subdivisions traditionally use this report as a summary of the monthly activity. Each member

is listed, and a total of their points for the month is provided.

• Benefits: It is a much smaller report. It can be easier to locate member participations (there

are no duplicate entries, etc.).

• Drawbacks: There is no detail, so verifying the information is time-consuming and difficult

(having to check back to the hard copies of each month). There is no way to verify the

accuracy of the information reported without examining the hard-copy backup..

Detail

The same report may be used as a detail, rather than a summary. This will provide a recap of each

event, with the appropriate points listed as it was awarded.

• Benefits: Verifying the information is much easier, as the events are already detailed. Errors

are easier to catch as they happen. Double-reporting (from different subdivisions, etc.) is easier

to eliminate.

• Drawbacks: It is a lengthier report, with line items for every member at every event. It

requires a bit more computer skill (for sorting members, etc.).

Gascony January 2003

O’Barry, Harry Tourney GAS 1-1-03 B 1 1

Doe, Jane Tourney GAS 1-1-03

Doe, John Tourney GAS 1-1-03 B 1 1 1

Doe, Johnnie Tourney GAS 1-1-03 B 1

Russell, Mary Tourney GAS 1-1-03 B 1

Aquitaine, Eleanor Tourney TN 1-1-03

Russell, Mark Tourney GAS 1-1-03

O’Barry, Kelly Tourney GAS 1-1-03

Doe, John monthly GAS X

Russell, Mary monthly GAS

O’Barry, Harry class GAS 1-21-03 1

Doe, Jane class GAS 1-21-03 11

Doe, John class GAS 1-21-03 1

Doe, Johnnie class GAS 1-21-03 1

Russell, Mary class GAS 1-21-03 1

Aquitaine, Eleanor class TN 1-21-03 1

O’Barry, Harry GAS B 1 1

Doe, Jane GAS 11

Doe, John GAS B 1 1 11

Doe, Johnnie GAS B 1 111

Russell, Mary GAS B 1 11

Aquitaine, Eleanor TN 11

Russell, Mark GAS 1

If using this as a detail

report, the monthly points

may be listed as “monthly”

A second point in a month

can be listed as an “X” so

their participation can still

be tracked

If using this as a summary,

the event and date columns

may be left blank