User Guide

Rolls Manual: Appendix A. Ministers Page 20 of 35

C. Minister of Rolls and Lists (Chartered Subdivisions)

1. Advise the subdivision Crown (or other members of the Empire), as requested, concerning:

• The accomplishments of members of the Adrian Empire

• Policies and procedures for the Office (as directed by the Imperial Minister of Rolls)

2. Assist members with audits of accomplishments (see Audits).

3. Provide as requested by the Crown or Chancellor:

• Activity standings for estates-holders

• Advancements that would affect the subdivision’s Estates

4. At every sanctioned event:

• Ensure that a subdivision minister or deputy shall be present to oversee and collect rolls-

keeping records (including sign-in sheets, list trees, etc.)

• Oversee the List Keepers and assist when needed

5. On a monthly basis:

• Update the subdivision rolls (including on-line records, if any)

• Report to the Imperial Deputy Minister (see Reports)

• Cause to be published a list of subdivision advancements for members of the chartered

subdivision

6. On a quarterly basis:

• Provide to the Imperial Deputy all subdivision reports and records (hard copy)

7. On a yearly basis:

• Provide all materials to the incoming minister of rolls

• Ensure that the incoming minister of rolls is trained in the policies, procedures and any

software programs for the Office

D. Deputy Minister of Rolls and Lists (Chartered Subdivisions)

Where there is no deputy, the duties and responsibilities shall fall to the subdivision minister.

• Assist the minister in performance of the duties of the office.

• Serve as List Keepers at sanctioned tournaments and wars.

• Supervise the sign-in procedures at sanctioned events.