Adobe PageMaker 6.5 Foundation Level Training Manual Corporate Edition C C T G L O B A L .
© 1995-2001 Cheltenham Computer Training Crescent House 24 Lansdown Crescent Lane Cheltenham Gloucestershire GL50 2LD, UK Tel: +44 (0)1242 227200 Fax: +44 (0)1242 253200 Email: info@cctglobal.com Internet: http://www.cctglobal.com All trademarks acknowledged. E&OE. © Cheltenham Computer Training 1995-2001 No part of this document may be copied without written permission from Cheltenham Computer Training unless produced under the terms of a courseware site license agreement with Cheltenham Computer Training.
INTRODUCTION TO PAGEMAKER ...................................................................................................... 1 WHAT IS PAGEMAKER 6.5? ........................................................................................................................ 2 What is PageMaker?.............................................................................................................................. 2 Types of output.........................................................................
Changing the Document Setup ............................................................................................................ 25 MASTER PAGES......................................................................................................................................... 26 Setting Up Master Pages ..................................................................................................................... 26 To Display the Master Page content........................................
Using the Color Options dialog box .................................................................................................... 52 Applying a Color Name ....................................................................................................................... 53 Applying Color Type............................................................................................................................ 53 Applying a Color Model ..........................................................
CHARACTER SPECIFICATIONS DIALOG BOX .............................................................................................. 75 Using the Character Specifications dialog box ................................................................................... 75 To display the Character Specifications dialog box ............................................................................ 75 Choosing Font Names...............................................................................................
Moving objects using the Control Palette............................................................................................ 97 Removing Objects ................................................................................................................................ 97 ALIGNING OBJECTS................................................................................................................................... 98 Using the Align Objects dialog box .........................................
Introduction to PageMaker PageMaker 6.5 Foundation 1 2001 Cheltenham Computer Training Introduction to PageMaker When you have completed this learning module you will have seen how to: • • • • • • • • • Use Publication files Use Template files Use General Preferences Set the Measurement In Set the Vertical ruler Set the Graphics Display Set the Control Palette Set the Save Options Apply Guides FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
2 Introduction to PageMaker 2001 Cheltenham Computer Training PageMaker 6.5 Foundation What is PageMaker 6.5? What is PageMaker 6.5? PageMaker is a page layout application © Cheltenham Computer Training 2001 Adobe PageMaker 6.5 - Slide No 2 What is PageMaker? • This course will teach you the fundamentals of PageMaker 6.5. It is a page layout application.
Introduction to PageMaker 3 2001 Cheltenham Computer Training PageMaker 6.5 Foundation PageMaker Extensions PageMaker Extensions • PageMaker uses two kind of Extensions: .P65 (Publication files) .T65 (Template files ) © Cheltenham Computer Training 2001 Adobe PageMaker 6.5 - Slide No 3 Extensions • PageMaker uses two kind of extensions, .P65 and .T65 Using Publication files • The .
4 Introduction to PageMaker 2001 Cheltenham Computer Training PageMaker 6.5 Foundation General Preferences General Preferences • This dialog box allows you to create defaults for how PageMaker will treat the content in your publications such as your text, save your files, move items, measure items, and display guides . © Cheltenham Computer Training 2001 Using General Preferences Adobe PageMaker 6.
Introduction to PageMaker PageMaker 6.
6 Introduction to PageMaker 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Setting the Save Option • The Save option allows you to select the saving option appropriate for you. The default setting is Faster: Applying Guides • You can determine whether the Guides appear in front of or behind objects.
Introduction to PageMaker 7 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Review Questions Review Questions © Cheltenham Computer Training 2001 How would you: • • • • • • • • • Adobe PageMaker 6.
PageMaker Interface 9 PageMaker 6.
10 PageMaker Interface 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Work Environment Work Environment • The PageMaker environment will display a New Publication window, a Blank Page, a Master Page, and Current Page icons, horizontal and vertical Scroll Bars, Rulers, the Control palette, the Toolbox, and other palettes. © Cheltenham Computer Training 2001 Using the PageMaker Environment • Adobe PageMaker 6.
PageMaker Interface 11 PageMaker 6.5 Foundation Using Blank Pages • 2001 Cheltenham Computer Training When starting with a new document, you will see a blank page with/without Margin Guides set to a size specified in the Page Setup dialog box. A rectangle with a black key line and a drop shadow represents the page.
12 PageMaker Interface 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Toolbox Toolbox • The PageMaker Toolbox enables you to access the basic tools you need to perform various actions in the publication window. © Cheltenham Computer Training 2001 Using the Toolbox • Adobe PageMaker 6.
PageMaker Interface 13 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Colors Palette Colors Palette • • The Colors palette is used to make quick color changes to your publication. By default every Colors palette must contain the following colors : None, Paper, Black, and Registration. © Cheltenham Computer Training 2001 Using the Colors Palette • Adobe PageMaker 6.
14 PageMaker Interface 2001 Cheltenham Computer Training • PageMaker 6.5 Foundation The Colors palette contains the following colors by default: None, Paper, Black, and Registration. None: Apply this color to objects you want to be transparent-that is when you want the color of a background object to show through the selected object. Paper: This is the color of the paper you are working on; technically, it is no ink at all. Black: This is the default color for text.
PageMaker Interface 15 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Control Palette Control Palette Empty Control Palette • The Control palette gives you a one-stop shop, enabling you to change several formatting options in one place rather than making repeat trips to the Type menu. Character Control Palette Paragraph Control Palette Object Control Palette © Cheltenham Computer Training 2001 Using the Control Palette • • Using the Character View Adobe PageMaker 6.
16 PageMaker Interface 2001 Cheltenham Computer Training Using the Paragraph View • PageMaker 6.5 Foundation The Paragraph View of the Control palette offers many of the same options as the Character View.
PageMaker Interface 17 PageMaker 6.5 Foundation Using the Object View • 2001 Cheltenham Computer Training When drawing/selecting objects, the Control palette will change depending on the object type: Apply button: Apply changes to objects using numeric values you enter. Proxy: Represents the selected object. Click to set a reference point, or the point you are manipulating on the object. Nudge buttons: Use to resize, click to move, or transform an object incrementally.
18 PageMaker Interface 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Rulers/Guides Rulers/Guides • Rulers can be toggled on and off by choosing View > Show/Hide Rulers OR by pressing the Ctrl + R key combination. © Cheltenham Computer Training 2001 Adobe PageMaker 6.5 - Slide No 10 Using Rulers • Rulers can be toggled on and off by choosing View > Show/Hide Rulers OR by pressing the Ctrl + R key combination. Most of the time you will need them on.
PageMaker Interface 19 PageMaker 6.5 Foundation 2001 Cheltenham Computer Training Using Guides • Guides are used to help you place objects precisely on your page. These ruler guides help you align objects along the same plane, and like the margin and column guides, they do not print: To add a Guide • Drag a guide from the left or the top ruler onto the page: To remove a Guide • Grab and drag a guide outside of the work area. Note: You can have up to 120 ruler guides per page.
20 PageMaker Interface 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Review Questions Review Questions © Cheltenham Computer Training 2001 How would you: • • • • • • • • • • • • • Adobe PageMaker 6.
Documents 21 PageMaker 6.
22 Documents 2001 Cheltenham Computer Training PageMaker 6.5 Foundation New Documents New Documents • • Creating a New Document allows you to set up the publication page with specified settings. You can define such things as the size of the page, the size of the margins, and even the orientation of the page. © Cheltenham Computer Training 2001 Creating New Documents • • Adobe PageMaker 6.5 - Slide No 12 Creating a New Document allows you to set up the publication page with specified settings.
Documents 23 PageMaker 6.5 Foundation The Document Setup dialog box allows you to define various characteristics of your document such as the page size, number of pages, and page-numbering: Using the Document Setup dialog box Applying Page Size 2001 Cheltenham Computer Training • Click the Page Size pop-up menu to see the standard page sizes provided: Note: Standard screen sizes for creating online publications are expressed in pixels.
24 Documents 2001 Cheltenham Computer Training Applying Options • PageMaker 6.5 Foundation The Options allow you to set your page setup: Double-sided – When checked will cause the left and right margins to become the inside and outside. Select this option when creating publications printed on both sides of the page, a magazine, newsletter, or book.
Documents 25 PageMaker 6.5 Foundation Changing the Document Setup • 2001 Cheltenham Computer Training Although the Change Setup dialog box appears when you choose File > New to create a new publication, you can modify a publication's Document Setup at any point in your work by choosing File > Document Setup while the publication is active: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
26 Documents 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Master Pages Master Pages • The Master Page typically contains the basic design elements of a page, such as headers and footers, and page numbers. © Cheltenham Computer Training 2001 Setting Up Master Pages • • • • Adobe PageMaker 6.5 - Slide No 13 The Master Page typically contains the basic design elements of a page, such as headers and footers, and page numbers.
Documents 27 PageMaker 6.5 Foundation To Display the Master Page content • 2001 Cheltenham Computer Training From the main menu, choose View > Display Master Page Items: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
28 Documents 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Saving Documents Saving Documents • • The Save and Save As commands allow you to store your active publication. To save your publication, choose File > Save OR press the Ctrl + S key combination. © Cheltenham Computer Training 2001 Using the Save and Save As commands • • • Adobe PageMaker 6.5 - Slide No 14 The Save and Save As commands allow you to store your active publication.
Documents 29 PageMaker 6.5 Foundation • 2001 Cheltenham Computer Training When you Save your publication for the first time or if you choose the Save As command, you will see the Save Publication dialog box.
30 Documents 2001 Cheltenham Computer Training File Types PageMaker 6.5 Foundation • The Save as type drop down list allows you to choose how you want to save your publication: • The Publication file type will save your publication as a native PageMaker 6.5 file. The file extension will be .P65: • The Template file type will save your publication as a template. The file extension will be .T65: • The A copy in 6.0 format file type will save you publication as a PageMaker 6.
Documents 31 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Opening Documents Opening Documents • • The Open command allows you to open a previously saved publication. To Open a publication choose File > Open OR press the Ctrl + O key combination. © Cheltenham Computer Training 2001 Using the Open command • • Adobe PageMaker 6.5 - Slide No 15 The Open command allows you to open a previously saved publication.
32 Documents 2001 Cheltenham Computer Training • PageMaker 6.5 Foundation When you are opening up a publication you will see the Open Publication dialog box. This dialog box allows you to navigate around your hard drive to locate PageMaker files: Note: By default PageMaker Files are the only file types that will be available to you in the Open Publication dialog box. The explorer window will only display PageMaker 6.0 – 6.5 Publication and Template files.
Documents 33 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Closing Documents Closing Documents • Close command, closes the active publication. © Cheltenham Computer Training 2001 Using the Close command • Adobe PageMaker 6.5 - Slide No 16 From the main menu, choose File > Close to close the active publication: Note: To close all open publications at once, press the Shift key as you select the Close command from the file menu.
34 Documents 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Review Questions Review Questions © Cheltenham Computer Training 2001 How would you: • • • • • • • • • • • • • • • • Adobe PageMaker 6.
Tools 35 PageMaker 6.
36 Tools 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Basic Tools Basic Tools • • • • The Pointer tool is used to select, move, and resize text objects and graphics. The Text tool is used to create text blocks and text frames, select, and edit text. The Rotation tool is used to select and rotate text objects and graphics. The Cropping tool is used to crop parts of the graphic that you do not want to print. © Cheltenham Computer Training 2001 Adobe PageMaker 6.
Tools 37 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Drawing Tools Drawing Tools • The Drawing tools allow you to create simple graphics (or frames to hold text or imported graphics) to which you can apply a stroke and or fill. © Cheltenham Computer Training 2001 Adobe PageMaker 6.5 - Slide No 19 Using Drawing Tools • The Drawing tools allow you to create simple graphics (or frames to hold text or imported graphics) to which you can apply a stroke and or fill.
38 Tools 2001 Cheltenham Computer Training Using the Rectangle Tool • PageMaker 6.5 Foundation The Rectangle tool is used to draw rectangles, or by holding down the Shift key allows you to draw squares. You can change the corner radius of the rectangle before it is drawn by double clicking the rectangle tool to display the Rounded Corners dialog box: Note: You can change the corners of the rectangle after it has been drawn, by choosing the Element > Rounded Corner command.
Tools 39 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Visual Tools Visual Tools • • The Visual tools allow you to zoom in and out of or navigate around your publication or Pasteboard. These tools can be used on their own or in conjunction with other tools by using the keyboard shortcut. © Cheltenham Computer Training 2001 Adobe PageMaker 6.5 - Slide No 20 Using Visual Tools • The Visual tools allow you to zoom in and out of or navigate around your publication or Pasteboard.
40 Tools 2001 Cheltenham Computer Training PageMaker 6.5 Foundation To magnify part of a page by dragging • • Select the Zoom tool. Click and drag to draw a marquee around the area you want to magnify. To zoom in and out while using another tool • Press the Ctrl + Spacebar key combination to zoom in, OR press the Ctrl + Spacebar + Alt key combination to zoom out. Click to zoom in or out, or drag to select an area you want to zoom in on.
Tools 41 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Modifying Tools Modifying Tools • Double-clicking some of the tools will display various dialog boxes. © Cheltenham Computer Training 2001 Using the Preferences dialog box • Adobe PageMaker 6.5 - Slide No 21 Double-clicking the Pointer tool will display the Preferences dialog box: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
42 Tools 2001 Cheltenham Computer Training Using the Character Specification s dialog box • Double-clicking the Text tool will display the Character Specifications dialog box: • The Character Specifications dialog box will allow you to control the font, size, and other attributes of a selected range of text, part of the default, or part of a style. Character attributes determine how text looks on the page.
Tools 43 PageMaker 6.5 Foundation Using the Rounded Corners dialog box 2001 Cheltenham Computer Training • Double-clicking the Rectangle tool will display the Rounded Corners dialog box: • The Rounded Corners dialog box allows you to select the shape of corners when a PageMaker-drawn box is selected. After you create a rectangle, you can change the shape of its corners. After you create a polygon, you can add, move, or delete its vertices and line segments.
44 Tools 2001 Cheltenham Computer Training Using the Fill and Stroke dialog box PageMaker 6.5 Foundation • Double-clicking the Ellipse tool will display the Fill and Stroke dialog box: • You can modify objects a number of ways with Fill and Strokes. For example, you can resize, rotate, and add color to objects.
Tools 45 PageMaker 6.5 Foundation Using the Frame Options dialog box 2001 Cheltenham Computer Training • Double-clicking the Frame tools will display the Frame Options dialog box: • The Frame Options dialog box allows you to specify alignment and offset for text or graphics within a frame. This is unavailable if a frame is not selected. Note: If you don't want a border around the frame, select the frame, and choose Element > Stroke > None.
46 Tools 2001 Cheltenham Computer Training Using the Polygon Settings dialog box PageMaker 6.5 Foundation • Double-clicking the Polygon tools will display the Polygon Settings dialog box: • The Polygon Settings dialog box allows you to change the shape of polygons. You can change the number of sides (up to 100) and the degree to which the sides are inset to form a star. With no object selected, the chosen setting becomes the default for PageMakerdrawn polygons.
Tools 47 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Review Questions Review Questions © Cheltenham Computer Training 2001 How would you: • • • • • • • • • • • • • • • • • • • • • • • Adobe PageMaker 6.
Colors and Fills 49 PageMaker 6.
50 Colors and Fills 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Custom Colors Custom Colors • You can create custom colors using the Define Colors dialog box. To open the Define Colors dialog box, choose Utilities > Define Colors.
Colors and Fills 51 PageMaker 6.5 Foundation 2001 Cheltenham Computer Training Creating Colors • Creating new Spot and Process colors is simple. To create a New Color, select the New button to open the Color Options dialog box: Editing Colors • When you Edit Colors, PageMaker will automatically update any objects that the color was applied to: Note: You can edit the definition of a Spot color imported with an EPS graphic, but you cannot change its name or its Overprint setting.
52 Colors and Fills 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Color Options Dialog Box Color Options Dialog Box • To select a color or choose a color model (such as RGB), go to the Color Options dialog box by choosing Utilities > Define Color and clicking the New button. © Cheltenham Computer Training 2001 Using the Color Options dialog box • Adobe PageMaker 6.
Colors and Fills 53 PageMaker 6.5 Foundation Applying a Color Name • 2001 Cheltenham Computer Training Cyan, black, and yellow are just a few of the colors to name when trying to define a color in the color Name field. Black is the default color: Note: It is good idea to include the different color values you used to create the color, rather than just giving the color a creative name.
54 Colors and Fills 2001 Cheltenham Computer Training Applying a Color Model • PageMaker 6.5 Foundation The Color Model can be changed to CMYK, RGB or HLS: Note: You can use any of the models to create a process color, but PageMaker will convert those values to the approximate CMYK values when you print separations or color composites. To control the final printed colors in your publication, use the CMYK model to specify process colors.
Colors and Fills 55 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Colors Palette Colors Palette Fill Button Stroke Button Tint Drop down list Both Button Color Model Icon Color Type Icon Color Icon CMS Color Model and Ink Value Trash Icon Create New color Icon © Cheltenham Computer Training 2001 Using the Stroke Button • Adobe PageMaker 6.5 - Slide No 25 The Stroke button specifies the line weight and pattern for the rectangle, ellipse, or polygon tool.
56 Colors and Fills 2001 Cheltenham Computer Training Using the Fill Button PageMaker 6.5 Foundation • The Fill button lets you specify a fill or pattern when drawing a rectangle, ellipse, or polygon: • To select a pattern fill choose the Element > Fill command: Note: A pattern fill can also be applied to a selected box or oval. With the exception of None color, the patterns are opaque, hiding whatever is behind them.
Colors and Fills 57 PageMaker 6.5 Foundation Using the Color Model Icon • 2001 Cheltenham Computer Training The Color Model icon represents the colors model set in the Color Options dialog box. CMYK Color Model: RGB Color Model: HLS Color Model: Using the Color Type Icon • The Color Type icon indicates the color types set in the Color Options dialog box.
58 Colors and Fills 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Review Questions Review Questions © Cheltenham Computer Training 2001 How would you: • • • • • • • • • • • • • • • • • • • • • • Adobe PageMaker 6.
Text 59 PageMaker 6.
60 Text 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Blocks Vs. Frames Blocks Vs. Frames • A Text Block is one of two ways in which PageMaker allows you to add Text to your publication. A Frame becomes a Text Frame or a Graphics Frame depending on the content you add into it. • © Cheltenham Computer Training 2001 Adobe PageMaker 6.5 - Slide No 27 Using Text Blocks A Text Block is one of two ways in which PageMaker allows you to add Text to your publication.
Text 61 PageMaker 6.5 Foundation To Resize a Text Block Overset Text Icon 2001 Cheltenham Computer Training • • Select the Pointer Tool from the tools Palette. Select the Text block you would like to resize: • Select the text block handle: • Click and drag the handle to the new desired size: • When resizing a Text Block you have to click and then drag the text block handle from one of its corner points to the new desired size of the text block.
62 Text 2001 Cheltenham Computer Training Using Text Frames To Create a Text Frame • PageMaker 6.5 Foundation • A Frame becomes a Text Frame or a Graphics Frame depending on the content you add into it. Once you add a graphic to a new frame, the frame becomes a graphic frame and you cannot include text into the frame, unless you first delete or detach the graphic from the frame.
Text 63 PageMaker 6.5 Foundation To Resize a Text Frame Overset Text Icon 2001 Cheltenham Computer Training • • Select the Pointer Tool from the tools palette. Select the Text Frame you would like to resize: • Select the Text Frame handle: • Click and drag the handle to the new desired size: • FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
64 Text 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Inputting Text Inputting Text • To Input Text into a Text Block. • To Input Text into a Text Frame. © Cheltenham Computer Training 2001 Inputting text into a Text Block Adobe PageMaker 6.
Text 65 PageMaker 6.5 Foundation Inputting text into a Text Frame 2001 Cheltenham Computer Training • Create your text frame to the desired size: • With the text tool selected place the cursor inside of the frame: • Click the mouse button: • Enter in the desired text: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
66 Text 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Placing Text Placing Text • • The Place Dialog Box allows you to import text from various sources. PageMaker can import such files as Spreadsheet or Database documents, Word-Processed documents, another PageMaker Story files, ASCII text files, Rich Text files and HTML files. © Cheltenham Computer Training 2001 Using the Place dialog box • Adobe PageMaker 6.
Text 67 PageMaker 6.5 Foundation 2001 Cheltenham Computer Training • The Place dialog box allows you to import text (and graphics) from various sources. PageMaker can import such files as Spreadsheet or Database documents, Word-Processed documents, another PageMaker Story files, ASCII text files, Rich Text files and HTML files.
68 Text 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Choosing File Name • The File Name field is where you enter in the name of the text file you are looking for.
Text 69 PageMaker 6.5 Foundation Setting Place • Place options radio buttons allow you to determine how the text you are importing will be placed into your publication: • The As New Story option adds the placed file as a new story, separate from the existing stories in your publication. The Replacing Entire Story option will delete a selected story from your publication and replaces it with the new one you have select to place.
70 Text 2001 Cheltenham Computer Training Text-Only Import Filters • PageMaker 6.5 Foundation The Text-Only Import filters allow you to further adjust how the imported text will appear when it is placed: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
Text 71 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Editing Text Editing Text • • To edit text, first you need to Highlight text in a Text Frame or Text Block with the mouse. Then delete existing text or add new text. © Cheltenham Computer Training 2001 To Highlight Text in a Text frame or text block with the mouse Adobe PageMaker 6.
72 Text 2001 Cheltenham Computer Training To Highlight Text in a Text frame or text block with the keyboard • • • • • • • • PageMaker 6.5 Foundation Place the insertion point at the start of the range of characters you want to highlight and click the mouse button. Hold down Shift key. Press the Arrow keys to extend the selection either one character at a time by using the Right or Left arrow keys or one line at a time by using the Up or Down arrow keys.
Text 73 PageMaker 6.5 Foundation To Cut Text and Paste 2001 Cheltenham Computer Training • Highlight the desired text you would like to Cut. • From the main menu, choose Edit > Cut OR press the Ctrl + X key combination • After you select the Cut command, the highlighted text will be removed. To Paste the cut Text • Place the cursor where you want to paste the cut text: • Paste the cut text where it is required: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.
74 Text 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Text Control Palette Text Control Palette • • In the Character View click one of the font options in the Control palette. Use the toggling buttons to choose the Type style, Case, Position, Type Size, Leading, Expert tracking, Horizontal Scale, Kerning, and Baseline Shift to format the text. © Cheltenham Computer Training 2001 Using the Character View • • Using the Paragraph View • • Adobe PageMaker 6.
Text 75 PageMaker 6.5 Foundation 2001 Cheltenham Computer Training Character Specifications Dialog Box Character Specifications Dialog Box • • The Character Specifications dialog box allows you to format the text in your publication. If you open the dialog box without having any text items selected, any changes you make will become the default setting for the text you will use in your publication. © Cheltenham Computer Training 2001 Adobe PageMaker 6.
76 Text 2001 Cheltenham Computer Training Setting Font Size PageMaker 6.5 Foundation • The Size drop-down list allows you to specify the size of your type in points: Note: You can only select font sizes from 4 to 650 points in increments of 0.1. Setting Leading • The Leading drop-down list allows you to adjust the vertical space between lines of text: Note: Like letter and word spacing, the right amount of leading makes text easier to read.
Text 77 PageMaker 6.5 Foundation Setting Type Style 2001 Cheltenham Computer Training • Type Style checkboxes allow you to make various changes to the look of your text.
78 Text 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Setting Position • The Position drop-down list allows you to set your text to Subscript, Superscript or Normal (no position applied): Setting Case • The Case drop-down list allows you to change the case of you text.
Text 79 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Review Questions Review Questions © Cheltenham Computer Training 2001 How would you: • • • • • • • • • • • • • • • • • • • • • • • Adobe PageMaker 6.
Pictures 81 PageMaker 6.
82 Pictures 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Placing Pictures Placing Pictures • The Place dialog box allows you to Import graphics of various file formats such as Tiff, Eps, Jpeg and Gif. © Cheltenham Computer Training 2001 Using the Place dialog box • Adobe PageMaker 6.5 - Slide No 34 The Place dialog box allows you to Import graphics of various file formats such as Tiff, Eps, Jpeg and Gif.
Pictures 83 PageMaker 6.5 Foundation • 2001 Cheltenham Computer Training When you open a graphic file from the place dialog box, your pointer icon will turn into a graphic icon: Note: The graphic files that can be placed into your publication will depend in part on the import filters you have installed into PageMaker. If you have a problem installing a particular file type, it may not have the necessary filter installed.
84 Pictures 2001 Cheltenham Computer Training Linking and Embedding Pictures • • • PageMaker 6.5 Foundation When you open an image from the Place dialog box, an Alert message may appear, prompting you to include a complete copy of the selected image into your publication. The Alert will only appear if the placed image is larger than the default image size of 256 KBytes.
Pictures 85 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Modifying Picture Modifying Picture • The Control Palette allows you to adjust the size of your picture, the location of the picture on the page, the size of your picture frame, the rotation of the picture, or the how the picture is skewed. © Cheltenham Computer Training 2001 Using the Object View • • Positioning pictures on page Adobe PageMaker 6.
86 Pictures 2001 Cheltenham Computer Training Setting the Frame Size Setting the picture Scale PageMaker 6.
Pictures 87 PageMaker 6.5 Foundation 2001 Cheltenham Computer Training To Copy a Picture • • Select the desired picture. From the main menu, choose Edit > Copy OR press the Ctrl + C key combination. To Paste the copied picture • From the main menu, choose Edit > Paste OR press the Ctrl + V key combination. To Cut a picture • • Select the desired picture you would like to Cut. From the main menu, choose Edit > Cut OR press the Ctrl + X key combination.
88 Pictures 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Cropping Cropping • When you import a graphic from another program or publication, you can crop parts of the graphic that you do not want to print by adjusting the size of its surrounding bounding box. © Cheltenham Computer Training 2001 Cropping pictures Adobe PageMaker 6.
Pictures 89 PageMaker 6.5 Foundation • • • 2001 Cheltenham Computer Training Note that while you dragging a node, the image will become a grayscale. After you crop a graphic, you can control which portions of it appear in your publication by moving the graphic within the visible area. Just click on the picture and drag it inside the cropped area: You cannot crop to resize the visible area of locked objects, but you can change what portion of the image shows within the cropped area.
90 Pictures 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Review Questions Review Questions © Cheltenham Computer Training 2001 How would you: • • • • • • • • • • • • • • • • • Adobe PageMaker 6.
Objects 91 PageMaker 6.
92 Objects 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Selecting Objects Selecting Objects • • Use the Pointer tool when selecting objects. You can select a single object, or you can select multiple objects and modify them all at once. © Cheltenham Computer Training 2001 Selecting single Object with the Pointer Tool • • Adobe PageMaker 6.5 - Slide No 38 Use the Pointer tool when selecting objects.
Objects 93 PageMaker 6.
94 Objects 2001 Cheltenham Computer Training Selecting Objects with the Marquee Box • • • PageMaker 6.5 Foundation To select several objects at once, drag the pointer tool around multiple objects. Be sure to include each object's bounding box within the selection area. Using the Pointer tool, select the objects by clicking and dragging a Marquee Box around the desired area: The objects have all been selected: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.
Objects 95 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Grouped Objects Grouped Objects • A Group of objects, when selected, appears with four handles at the corners that define the bounding box of all objects in the group. © Cheltenham Computer Training 2001 Adobe PageMaker 6.5 - Slide No 39 Grouping Objects • A Group, when selected, appears with four handles at the corners that define the bounding box of all objects in the group.
96 Objects 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Moving Objects Moving Objects • To Move objects with the mouse: 1. Place the pointer over the object you would like to move and select it. 2. Click and drag the object to the new desired location. 3. The object has now been moved. © Cheltenham Computer Training 2001 Moving objects using the Mouse Adobe PageMaker 6.
Objects 97 PageMaker 6.5 Foundation Moving objects using the Control Palette • • Removing Objects 2001 Cheltenham Computer Training Moving with the Control palette offers an alternative to manipulating an object manually. Because you can enter exact values, the Control palette allows you to work with graphics and text objects precisely, and several changes can be made without switching to the toolbox or choosing commands.
98 Objects 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Aligning Objects Aligning Objects • With the Align Objects dialog box, you can align objects in relation to one another, and/or evenly distribute the spaces between the objects. © Cheltenham Computer Training 2001 Using the Align Objects dialog box Adobe PageMaker 6.
Objects 99 PageMaker 6.5 Foundation Setting the Align Icons • 2001 Cheltenham Computer Training The Align icons allow you to change the alignment of icons. You can choose to align icons left, center, right, or not at all: The Vertical Alignment Icons: The Horizontal Alignment Icons: An active alignment is highlighted in yellow: Setting the Distribute Icons • The Distribute icons are modular and can be arranged in groups that are relevant to your working style.
100 Objects 2001 Cheltenham Computer Training Using the Alignment Preview PageMaker 6.5 Foundation • The Alignment Preview allows you to see the change of the aligned objects: • Objects before they are aligned: • The vertical and horizontal icons used: • The end result of the alignment: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
Objects 101 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Arranging Objects Arranging Objects • • The Send To Back command will move selected objects to the back most level of any overlapping objects. The Bring To Front command will move selected objects to the front most level of any overlapping objects. © Cheltenham Computer Training 2001 Using the Arrange menu Adobe PageMaker 6.5 - Slide No 42 • • To arrange objects, select an object on the page.
102 Objects 2001 Cheltenham Computer Training Using Send to Back • PageMaker 6.5 Foundation The Send To Back command will move selected objects to the back most level of any overlapping objects. This is unavailable if no objects are selected, or no publication is open. Selected Object: Selected object sent to back: Using Send Backward • The Send Backward command will move selected objects back one level in a stack of overlapping objects.
Objects 103 PageMaker 6.5 Foundation Using Bring Forward • 2001 Cheltenham Computer Training The Bring Forward command will move selected objects up one level in a stack of overlapping objects. This is unavailable if no objects are selected, or no publication is open. Hidden back most object select with the Ctrl click selection: Selected object moved up one level: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
104 Objects 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Review Questions Review Questions © Cheltenham Computer Training 2001 How would you: • • • • • • • • • • • Adobe PageMaker 6.
Output 105 PageMaker 6.
106 Output 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Printing Your Work Printing Your Work • When you are ready to print your publication, go to File > Print to open up the Print Document dialog box. © Cheltenham Computer Training 2001 Using the Print dialog box Adobe PageMaker 6.
Output 107 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Print Document Print Document • The Print Document displays settings that will allow you to setup various output options. © Cheltenham Computer Training 2001 Adobe PageMaker 6.
108 Output 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Printing multiple Copies • The Copies field allows you to set the number of copies of your publication you would like to print: Collating pages • The Collate check box allows you to print multiple copies of a document in the order in which it appears in the publication: Note: This setting takes longer to print than if you sent the document as un-collated.
Output 109 PageMaker 6.5 Foundation Printing Page Ranges 2001 Cheltenham Computer Training • The Print Ranges refers the range of pages you want to print in the active publication: • Typing a hyphen between two numbers tells PageMaker to print all of the pages in that range. You must type the numbers separated by hyphens in ascending order (2-4, not 4-2.). Page numbers separated by commas do not have to be typed in any order (1, 5, 20, 8).
110 Output 2001 Cheltenham Computer Training Orientation Options / Icons • PageMaker 6.5 Foundation The Orientation icons can change the way in which the publication will print on the paper. You can choose from tall (also known as portrait) to wide (landscape): Portrait or Tall orientation icon: Landscape or wide orientation icon: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
Output 111 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Print Paper Print Paper • The Print Paper dialog box allows you to define settings that determine how the publication will print on the various paper sizes available on you printer or output device. © Cheltenham Computer Training 2001 Setting Print Paper options • Adobe PageMaker 6.
112 Output 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Choosing Paper Sizes • The Size drop-down list provides a list of printable pages sizes that are available to your printer or output device.
Output 113 PageMaker 6.5 Foundation Tiling Pages • • • 2001 Cheltenham Computer Training The Tiling drop-down list will allow you to tile a publication automatically or you can specify the tiles yourself (manually). When you print tiles Automatically, PageMaker will calculate the number of pages required, including the overlap. The pages are also then centered in the print area on the collection of tiles to be printed.
114 Output 2001 Cheltenham Computer Training To Print Thumbnail proofs • • • • PageMaker 6.5 Foundation From the main menu, choose File > Print. If you're printing on a non-PostScript printer, click Options. If you are printing on a PostScript printer, select a PPD that matches your printer type and click Paper. Click the Thumbnails radio button and type in the number of thumbnails (from 1 to 1000) you want to print on each page.
Output 115 PageMaker 6.5 Foundation • 2001 Cheltenham Computer Training Graphical Representation view: Numerical Data view: Offset values information: Note: PageMaker gets the offset and paper information for the Fit section from the selected PPD. If the PPD does not match the capabilities or the printer, the offset information may be incorrect. FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
116 Output 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Print Options Print Options • The Print Options dialog box allows you to setup how placed images or type will print when your publication is outputted. © Cheltenham Computer Training 2001 Setting Print Options • Adobe PageMaker 6.5 - Slide No 47 The Options button will display the Print Options dialog box, which allows you to setup how placed images or type will print when you publication is outputted.
Output 117 PageMaker 6.5 Foundation Sending Image Data 2001 Cheltenham Computer Training • The Send Image Data drop-down list allows you so select the quality in which to print your placed images: • Choose Normal to send the high-resolution bitmap-image data to the printer. This option is best used when you are printing line art or grayscale bitmap images containing black-and-white data.
118 Output 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Print Color Print Color • The Print Color dialog box allows you to setup how the colored object and placed images used in your publications will print. © Cheltenham Computer Training 2001 Setting Print Color options • Adobe PageMaker 6.
Output 119 PageMaker 6.5 Foundation Composite Printing 2001 Cheltenham Computer Training • The Composite radio button prints the process color elements of your publication on one page. Where as the Separations radio button prints the process color elements of you publications onto 4 for separate pages. The pages will represent one of the four colors used to create process color: they are Cyan, Magenta, Yellow and Black.
120 Output 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Print Features Print Features • The Print Features dialog box is specific to every printer you select and it allows you to setup more print options. © Cheltenham Computer Training 2001 Setting Print Features options • Adobe PageMaker 6.5 - Slide No 49 The Features button will display the Print Features dialog box which is specific to every printer you select.
Output 121 PageMaker 6.5 Foundation • 2001 Cheltenham Computer Training If you have selected a Non-PostScript printer, you will need use the Setup button to set the printer features: Note: For the Non-PostScript printers, the Paper button is changed into a Setup button. FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
122 Output 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Review Questions Review Questions © Cheltenham Computer Training 2001 How would you: • • • • • • • • • • • • • • • • • • • • • • • • • Adobe PageMaker 6.
Adobe PageMaker 6.5 Foundation Level Exercise Workbook C C T G L O B A L .
© 1995-2001 Cheltenham Computer Training Crescent House 24 Lansdown Crescent Lane Cheltenham Gloucestershire GL50 2LD, UK Tel: +44 (0)1242 227200 Fax: +44 (0)1242 253200 Email: info@cctglobal.com Internet: http://www.cctglobal.com All trademarks acknowledged. E&OE. © Cheltenham Computer Training 1995-2001 No part of this document may be copied without written permission from Cheltenham Computer Training unless produced under the terms of a courseware site license agreement with Cheltenham Computer Training.
INSTALLING THE SAMPLE FILES INTO A FOLDER ....................................................................... 1 INSTALLING THE SAMPLE FILES ................................................................................................................... 1 INTRODUCTION TO PAGEMAKER ...................................................................................................... 3 SETTING UP GENERAL PREFERENCES ........................................................................................
EXERCISES – Installing the Sample Files into a Folder PageMaker 6.5 Foundation 1 2001 Cheltenham Computer Training Installing the Sample Files into a Folder Installing the sample files • • • Use the Windows Explorer to create a folder called PageMaker 6.5 Foundation Samples folder, just below the My Documents folder. If you are installing the sample files from a diskette, place the diskette in the diskette drive and copy the files to the My Documents\ PageMaker 6.5 Foundation Samples folder.
EXERCISES – Introduction to PageMaker 3 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Introduction to PageMaker Setting up General Preferences • Use the Windows Explorer to create a folder and call it PageMaker 6.5 Foundation Work Folder. Place your new folder just below the My Documents folder, and copy all PageMaker sample files from the Samples folder into the Work Folder. We will be utilizing these samples as the basis for the PageMaker 6.5 Foundation Exercises.
EXERCISES - Documents PageMaker 6.5 Foundation 5 2001 Cheltenham Computer Training Documents Opening Documents • From your PageMaker 6.5 Foundation Work Folder open the PageMaker template file called Sample 1.T65: • • • • • The Sample 1.T65 file will open up as a copy of the original. Select Save As from the File menu. Name the file PageMaker Exercise 1.p65. Select version Publication from the Save as type drop down list.
6 Documents - EXERCISES 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Changing the Document Setup • • From the Main menu, choose File > Document Setup. Change the page size to: Orientation: Width: Height: • Tall 7.5 10 Select the OK button: Note: If the page becomes hard to read, please select from the main menu View > Fit in Window. FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
EXERCISES - Tools PageMaker 6.5 Foundation 7 2001 Cheltenham Computer Training Tools Modifying Elements • Note: If your Tools palette is hidden please select Window > Show Tools. • • Within your sample document exercise select the Pointer tool from your Tool palette. With the Pointer tool, select the large Black Box on the page: • With the large Black Box selected, choose Element > Fill and Stroke: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
8 Tools - EXERCISES 2001 Cheltenham Computer Training • Within the Fill and stroke dialog box, make the following changes: Fill: Stroke: Color: • PageMaker 6.5 Foundation None .5pt Black Your document should look like this: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
EXERCISES – Colors and Fills PageMaker 6.5 Foundation 9 2001 Cheltenham Computer Training Colors and Fills Creating Colors • From the main menu, choose Utilities > Define Colors to open the Define Colors dialog box: • • Within the Define Colors dialog box, select the color Green from the list. Select the Edit button OR double click the color from the list to open the Color Options dialog box: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
10 Colors and Fills - EXERCISES 2001 Cheltenham Computer Training • Within the Color Options dialog box, make the following changes: Name: Type: Model: Overprint: Cyan: Magenta: Yellow: Black: • • • • • Blue C100, M80 Process CMYK Unchecked 100 80 0 0 Select the OK button. Back in the Define Colors dialog box, select the color Red from the list. Select the Edit button OR double click the color from the list to open the Color Options dialog box.
EXERCISES – Colors and Fills PageMaker 6.5 Foundation 11 2001 Cheltenham Computer Training Using the Colors Palette • Using the Pointer tool, select the Red box at the bottom of the screen: • Open the Colors palette, by selecting Window > Show Colors: • Select the Create New Color icon. FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
12 Colors and Fills - EXERCISES 2001 Cheltenham Computer Training • PageMaker 6.5 Foundation Within the Color Options dialog box, make the following changes: Name: Type: Model: Overprint: Cyan: Magenta: Yellow: Black: Orange M40, Y80 Spot CMYK Unchecked 0 40 80 0 • Select the OK button: • With the new color highlighted in the Colors palette, select the Create New Color icon again. FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
EXERCISES – Colors and Fills • 13 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Within the Color Options dialog box, make the following changes: Name: Type: Base Color: Overprint: Tint: Orange Tint Tint Orange M40, Y80 Unchecked 50 • Select the OK button: • • • Back in the publication, with the Red box still selected, select the Stroke button. Select the Orange M40, Y80 color from the colors palette list. Select the Fill button.
14 Colors and Fills - EXERCISES 2001 Cheltenham Computer Training • Select the Orange Tint color from the Colors palette list: • • • • • • Unselect the now Orange box by clicking on the blank Pasteboard. Double-click the Orange Tint color. Rename the color Orange Tint 65. Change the Tint to 65. Press OK button. Save your work. PageMaker 6.5 Foundation FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
EXERCISES - Text PageMaker 6.5 Foundation 15 2001 Cheltenham Computer Training Text Inputting Text • Within your Tool palette select the Text tool, and mouse click on the frame with the words "Enter File Name Here”: • Within the text frame, highlight the all the words, use the click and drag method or triple-click to select all text. Change the text color to Red M100, Y100.
16 Text - EXERCISES 2001 Cheltenham Computer Training • • PageMaker 6.5 Foundation With the text highlighted, press the Delete key, or press the Backspace key. The text should all be gone: Note: To get the text back into the text box you can input it, but you don’t have to for this exercise. FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
EXERCISES - Text PageMaker 6.5 Foundation 17 2001 Cheltenham Computer Training Placing Text • • • With the Text tool still selected click on the large text box. Open the Place dialog box, choosing File > Place. Select the “The Quick Brow Fox.txt” file from the PageMaker 6.5 Foundation Work Folder: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
18 Text - EXERCISES 2001 Cheltenham Computer Training • • • Select the As new story Option. Select the Open Button. When The Text-only import filter appears, make the following changes: At end of every line: Between paragraphs: Replace: Monospace: No conversion: Dos text file: Windows text file: • PageMaker 6.
EXERCISES - Text PageMaker 6.5 Foundation 19 2001 Cheltenham Computer Training • Highlight all the text: • Open the Character Specifications dialog box, choosing Type > Character: • Within the Character Specifications dialog box, make the following changes: Font: Track: Arial Normal • • Click the OK button. Open the Character palette, choosing Window > Show Control Palette: • • • Using the Type Size drop-down list, change the size of the type to 10.
20 Text - EXERCISES 2001 Cheltenham Computer Training PageMaker 6.5 Foundation • Click the Paragraph icon to display the Paragraph Palette: • Click the Full Justification button: • Click the Apply button to make sure all of your changes have been applied: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
EXERCISES - Pictures 21 PageMaker 6.5 Foundation 2001 Cheltenham Computer Training Pictures Placing Pictures • • • • • Within your Toolbox select the Pointer tool. Open the Place dialog box. Choose the “Page 1a Pic.tif” file from the PageMaker 6.5 Foundation Work Folder. Then select Open. When you see the Graphic icon, place it over the pasteboard: • Select the graphic: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
22 Pictures - EXERCISES 2001 Cheltenham Computer Training PageMaker 6.5 Foundation • In the Control palette change the scale of the graphic to 35%: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
EXERCISES - Pictures 23 PageMaker 6.5 Foundation 2001 Cheltenham Computer Training Modifying Picture Color • • With the graphic still selected, click the Fill icon in the Colors palette. Select the Green C80, Y100 color from the list: • Click the empty frame located on the left, above the large text frame: • • • With the Frame selected, choose Element > Fill and Stroke. Change the color of the fill to None.
24 Pictures - EXERCISES 2001 Cheltenham Computer Training PageMaker 6.5 Foundation • Change the color of the stroke to Blue C100, M80: • The Frame should look like this: • Click and drag the drag the colorized graphic over the empty frame that you just modified: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
EXERCISES - Pictures 25 PageMaker 6.5 Foundation 2001 Cheltenham Computer Training • • Select the Crop tool from the Control palette. Select the colorized picture: • Crop the Colorized image until the size is just a but smaller that the empty Frame: • Send the picture backward until graphic is just behind the outline of the empty frame: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
26 Pictures - EXERCISES 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Positioning Pictures • With the Pointer tool, click on the Black Box on the lower left corner: • • Open the Place dialog box. Select the “Page 1b Pic.jpg” file from the PageMaker 6.5 Foundation Work Folder: • • • Select the Within Frame option. Click the Open button. Select the Crop tool from the Toolbox. FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
EXERCISES - Pictures 27 PageMaker 6.5 Foundation 2001 Cheltenham Computer Training • Place the mouse pointer in the box and move the image within the box until the image is visually centered horizontally: • • • • • Select the Pointer tool. Select the Graphic Frame on the bottom left. Hold down the Shift key Select the Empty Frame in front of the colorized picture on the top right.
28 Pictures - EXERCISES 2001 Cheltenham Computer Training PageMaker 6.5 Foundation • • From the main menu, choose Element > Text Wrap to display the Text Wrap dialog box. Make the following changes to frame: • • Click OK button. The text will wrap around the objects and your page should look like this: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
EXERCISES - Objects PageMaker 6.5 Foundation 29 2001 Cheltenham Computer Training Objects Spacing and Aligning Objects • Click the number 2 Page Icon at the bottom of the work window to go to page two: • • Select all elements. Hold down the Shift key and unselect the Line: • • • • Press Delete to remove all selected content from the page. Select the Line. In the Control palette, select the far right point from the Proxy icon. Make the following changes to the Line: X: Y: L: Rotation: • -0.5 3 6.
30 Objects - EXERCISES 2001 Cheltenham Computer Training PageMaker 6.5 Foundation • • • With the Line still selected, Copy the Line. Paste the Line 10 times. When you Paste the last pasted line, move the line to the bottom, and place it on the page margin. • Select all the lines, using a marquee selection: • Press the Shift + Ctrl + E key combination to display the Align dialog box. FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
EXERCISES - Objects PageMaker 6.5 Foundation • Make the following changes: • • • • Select the Horizontal Align to left Icon Select the Vertical Distribute spaces Icon Select the Distribute within Bounds Option Click the OK button: • Press the Ctrl + G key combination to group all the lines. 31 2001 Cheltenham Computer Training FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
32 Objects - EXERCISES 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Resizing and Modifying Objects • • • • • • • Select the Rectangle tool. In the Colors palette, select the Stroke icon. Choose the Color None. Select the Fill icon. Choose the Cyan Color. From the Tint drop-down list, choose 15%. Click and drag a box from the Top left corner margin to the bottom Right corner margin: • Send the blue box to the back: • Save your work. Note: Open the PageMaker Exercise 1 Final.
EXERCISES - Output 33 2001 Cheltenham Computer Training PageMaker 6.5 Foundation Output Print Your Document You are now ready to print your document! • • From the main menu, choose File > Print to open the Print dialog box.
34 Output - EXERCISES 2001 Cheltenham Computer Training • • Select the Paper button. Within the Print Paper dialog box, input the following information: Size: Source: Printers marks: Page information: Center Page Information: Tiling: Scale: • • PageMaker 6.5 Foundation Letter Select a Source that contains letter size paper Checked Checked unchecked None 100 Select the Options button.
EXERCISES - Output 35 2001 Cheltenham Computer Training PageMaker 6.5 Foundation • • Select the Color button. Within the Print Color dialog box, input the following information: Composite: Color: Print Colors in Black: Separations: Mirror: Negative: Preserve EPS Colors: • Selected Selected Unselected Unselected Unchecked Unchecked Unchecked Select the Print button to print your document. FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
Adobe PageMaker 6.5 Intermediate Level Training Manual Corporate Edition C C T G L O B A L .
© 1995-2001 Cheltenham Computer Training Crescent House 24 Lansdown Crescent Lane Cheltenham Gloucestershire GL50 2LD, UK Tel: +44 (0)1242 227200 Fax: +44 (0)1242 253200 Email: info@cctglobal.com Internet: http://www.cctglobal.com All trademarks acknowledged. E&OE. © Cheltenham Computer Training 1995-2001 No part of this document may be copied without written permission from Cheltenham Computer Training unless produced under the terms of a courseware site license agreement with Cheltenham Computer Training.
MASTER PAGES......................................................................................................................................... 1 MASTER PAGES PALETTE............................................................................................................................ 2 Displaying the Master Pages palette ..................................................................................................... 2 Using the Master Pages palette ..........................................
Using the Paragraph Specifications dialog box .................................................................................. 40 Formatting paragraphs........................................................................................................................ 40 Using the Paragraph Rules dialog box................................................................................................ 41 Applying paragraph rules...........................................................................
REVIEW QUESTIONS.................................................................................................................................. 77 PICTURES.................................................................................................................................................. 79 IMPORTING EPS IMAGES .......................................................................................................................... 80 Using the EPS import filter to place EPS images..........
Printing bleeds................................................................................................................................... 121 PRINTING WHAT YOU CANNOT SEE ....................................................................................................... 123 Printing Non-Printing objects ........................................................................................................... 123 Creating Non-Printing elements ...................................................
Master Pages 1 PageMaker 6.
2 Master Pages 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Master Pages Palette Master Pages Palette • The Master Pages palette allows you to create and apply Master Pages to Publication Pages. © Cheltenham Computer Training 2001 Displaying the Master Pages palette • Adobe PageMaker 6.5 - Slide No 2 The Master Pages palette allows you to create and apply Master Pages to Publication Pages.
Master Pages 3 PageMaker 6.5 Intermediate Using the Master Pages palette 2001 Cheltenham Computer Training • None – Allows you to remove any Master Page content from a publication: • Document Master – Every new publication will include a Document Master, which is the default master for your initial pages.
4 Master Pages 2001 Cheltenham Computer Training PageMaker 6.
Master Pages 5 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Creating Master Pages Creating Master Pages • The New Master Page dialog box allows you to create your own new Master Page. © Cheltenham Computer Training 2001 Using the New Master Page dialog box • • • Adobe PageMaker 6.5 - Slide No 3 The New Master Page dialog box allows you to create your own new Master Page.
6 Master Pages 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate To create a new master page: • From the main menu, choose Window > Show Master Pages. • Choose New Master Page from the palette menu OR click the New Master Page button. • Enter a name of your choice into the Name field. • Select one of the radio buttons to specify if you would like a One Page (single page) or a Two-Page (facing page) Master: • • • Specify the size of the Margins.
Master Pages 7 PageMaker 6.5 Intermediate Using the Save Page as Master dialog box 2001 Cheltenham Computer Training • The Save Page as Master dialog box allows you to create a Master Page based on an existing publication page. • Choose Duplicate “Master Page” from the palette menu to display the Save Page as Master dialog box: To create a new master from an existing publication page: • Go to the Publication Page that you would like to use as a master page.
8 Master Pages 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate To create a new master from an existing master page (Method Two): • From the main menu, choose Window > Show Master Pages. • Click and drag the master page name you would like to duplicate onto the New Master Button: • • Enter a new name into the Name of New Master field. Click Duplicate.
Master Pages 9 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Applying Master Pages Applying Master Pages • To apply a master page to several pages at once, you need to use the Apply Master dialog box. © Cheltenham Computer Training 2001 Applying Master Pages to several pages at once Adobe PageMaker 6.5 - Slide No 4 • There are several ways to Apply Master Pages to your publication. • To apply a master page to several pages at once, you need to use the Apply Master dialog box.
10 Master Pages 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate To apply a master to multiple publication pages: • From the main menu, choose Window > Show Master Pages. • Choose Apply from the palette menu. • Select the name of the master from the Master Page drop-down list. • In the Page Range field, specify a range of pages or select the All radio button. • Click Apply.
Master Pages 11 PageMaker 6.5 Intermediate Applying a Master Page to one page at a time 2001 Cheltenham Computer Training To change one page or spread at a time: • Go to the publication page you want to change. • From the main menu, choose Window > Show Master Pages. • Select the Adjust Layout from the palette menu if you want objects and guides on a page or a spread to be repositioned or resized appropriately for the margins and columns of the master page you are about to apply.
12 Master Pages 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Editing Master Pages Editing Master Pages • The Master Page Options dialog box allows you to edit the Name, Margins, and Column Guides of an existing master page. © Cheltenham Computer Training 2001 Using the Master Page Options dialog box • Adobe PageMaker 6.5 - Slide No 5 The Master Page Options dialog box allows you to edit the Name, Margins, and Column Guides of an existing master page.
Master Pages 13 PageMaker 6.5 Intermediate 2001 Cheltenham Computer Training To adjust and rename a master page: • Go to the publication page you want to change. • From the main menu, choose Window > Show Master Pages. • Enter a new name into the Name field • Enter the new Margins values. • Enter the new Columns Guides values. • Select the Adjust layout checkbox if desired and click OK. Note: A Master Page can be edited in the same ways you would edit a Publication Page.
14 Master Pages 2001 Cheltenham Computer Training Removing Master Pages PageMaker 6.5 Intermediate To remove a Master Page and all it’s contents: • From the main menu, choose Window > Show Master Pages. • Select the master page you want to delete. • Choose Delete "Master Page" from the palette menu OR click the Trash button. • When the Confirmation prompt message appears, click Yes.
Master Pages 15 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Master Page Numbers Master Page Numbers • The Page-Number Marker allows you to place a marker on a Master Page. The marker will automatically be update to reflect the page number of your Publication Page. © Cheltenham Computer Training 2001 Adding Page-Number Markers to Master Pages • • Adobe PageMaker 6.5 - Slide No 6 The Page-Number Marker allows you to place a marker on a Master Page.
16 Master Pages 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Review Questions Review Questions © Cheltenham Computer Training 2001 How would you:- • • • • • • • • • • • • • • Adobe PageMaker 6.
Document Page Features PageMaker 6.
18 Document Page Features 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Document Pages Document Pages There are several ways to Insert Pages in PageMaker, the two most common ways are: • 1. To use the Insert Pages command from the Layout menu. 2. To right-click on the page icon at the bottom of the Publication Window. © Cheltenham Computer Training 2001 Inserting pages • Adobe PageMaker 6.
Document Page Features PageMaker 6.5 Intermediate Displaying the Insert Pages dialog box • 19 2001 Cheltenham Computer Training The Insert Pages dialog box allows you to add new pages to a publication. You can add pages before or after your current publication page, and insert new pages between facing pages.
20 Document Page Features 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate To insert a page: • From the main menu, choose Layout > Insert Pages OR right-click the Page Icon and select Insert Pages. • Enter the number of pages you would like to add into the Insert field. • Select the location where you want the pages to be added. • Select a master to be applied to the added pages OR check the Set left and right pages separately checkbox to select the left and right pages separately.
Document Page Features 21 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Rearranging Pages Rearranging Pages • The Sort Pages dialog box allows you to rearrange publication pages in a way that does not alter the text in a story. © Cheltenham Computer Training 2001 Displaying the Sort Pages dialog box Adobe PageMaker 6.5 - Slide No 9 • The Sort Pages dialog box allows you to rearrange publication pages in a way that does not alter the text in a story.
22 Document Page Features 2001 Cheltenham Computer Training Using the Sort Pages dialog box PageMaker 6.5 Intermediate The available options in the Sort Pages dialog box are: • Enlarge button – enlarges the size of the thumbnails in the preview window. You can also press the Alt + . key combination to enlarge the preview: • Reduce button - reduces the size of the thumbnails in the preview window.
Document Page Features PageMaker 6.5 Intermediate Sorting pages 23 2001 Cheltenham Computer Training To move a Single or Facing Page: • From the main menu, choose Layout > Sort Pages. • In the Sort Pages preview window, select either a single-sided page or a pair of facing pages by clicking the page icons. • Click and drag the selection to the location you want. When you click and drag, you will notice the cursor changes to a loaded page icon. • Click the OK button to change the page order.
24 Document Page Features 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Page Numbers Page Numbers • PageMaker allows you to change the way in which the pages are numbered in the publication. © Cheltenham Computer Training 2001 Changing the page numbering style • Adobe PageMaker 6.5 - Slide No 10 PageMaker allows you to change the way in which the pages are numbered in the publication.
Document Page Features PageMaker 6.5 Intermediate 25 2001 Cheltenham Computer Training • In the Page Numbering dialog box, select one of the 5 numbering styles: Arabic Numeral, Upper Roman, Lower Roman, Upper Alphabetic, and Lower Alphabetic: • Enter in a TOC and index prefix. Note: A page-number prefix can be a number or letter, such as 1- or A-, before the page number.
26 Document Page Features 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Go to Page Go to Page • There are several ways to navigate through the pages in PageMaker 6.5. • The best way to use all depends on how far into you publication you need to go. • To go to publication page in a large publications (30 or more pages), use the Go to Page dialog box. © Cheltenham Computer Training 2001 Using the Go to Page dialog box • Adobe PageMaker 6.
Document Page Features PageMaker 6.
28 Document Page Features 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Remove Page Remove Page • To remove publication pages using the Remove Pages dialog box. © Cheltenham Computer Training 2001 Using the Remove Pages dialog box Adobe PageMaker 6.
Document Page Features PageMaker 6.5 Intermediate Using page icons to remove pages • 29 2001 Cheltenham Computer Training You can also get to the Remove Pages dialog box by using the page icons at the bottom of the publication window. To remove pages using the page icons: • Right-click the page icon. • Select the Remove Pages option: • • Enter in the first page you want to remove through to the last page you want to remove. Click the OK button.
30 Document Page Features 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Review Questions Review Questions © Cheltenham Computer Training 2001 How would you:- • • • • • • • • • • • • • Adobe PageMaker 6.
Working With Type 31 PageMaker 6.
32 Working With Type 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Control Palette Text Formatting Control Palette Text Formatting • The Control palette allows you to change several formatting options in one place rather than making repeat trips to the Type menu. Use the character Icon button to display the character View. Use the paragraph Icon to display the Paragraph View. Use the Apply Icon button to apply the changes you have made in the control palette.
Working With Type 33 PageMaker 6.5 Intermediate Using the Control Palette Paragraph View 2001 Cheltenham Computer Training The available options in the Control Palette Paragraph View are: • Style drop-down list – allows you to apply a style sheet to the text you are formatting: • Alignment buttons – there are 5 alignment buttons to choose from.
34 Working With Type 2001 Cheltenham Computer Training Using the Control Palette to format text PageMaker 6.5 Intermediate To format text in a Text Block or Text Frame: • From the main menu, choose Window > Show Control Palette. • Select the Text Tool from the tools palette. • Highlight the Text you want to format. • From the Control Palette, select the Character or Paragraph view. • Select the desired formatting options. • Click Apply button to apply formatting.
Working With Type 35 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Text Threads Text Threads • Text in PageMaker is part of a story and each story has to be placed into a text block or text frame. • When you have a story that cannot fit onto one page, you will have to Thread the story over several pages, or break it up into smaller stories. © Cheltenham Computer Training 2001 Threading text • • Adobe PageMaker 6.
36 Working With Type 2001 Cheltenham Computer Training Threading Text Blocks • • PageMaker 6.5 Intermediate When you are Threading imported text using a Text Block, you will see a loaded text icon. / , you can use one of three options to With the loaded text icon thread the text.
Working With Type 37 PageMaker 6.5 Intermediate • 2001 Cheltenham Computer Training Click to begin flowing the text: Note: Text will flow to the bottom of the page or column and then stop flowing. The remainder of the text will remain in the text block.
38 Working With Type 2001 Cheltenham Computer Training Threading Text Frames • • PageMaker 6.5 Intermediate Unlike Text Blocks, Text Frames must be threaded together manually. When you delete a threaded frame, the text in the frame will move to the next frame in the thread. Text frames can be threaded whether or not they contain text. To thread text frames: • From the tools palette, select the Pointer tool. • Select an empty frame or a text frame.
Working With Type 39 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Working With Paragraphs Working With Paragraphs • The Paragraph Specifications dialog box allows you to apply many formatting commands that are not available on the Control palette. © Cheltenham Computer Training 2001 Displaying the Paragraph Specification s dialog box • Adobe PageMaker 6.
40 Working With Type 2001 Cheltenham Computer Training Using the Paragraph Specification s dialog box Formatting paragraphs PageMaker 6.
Working With Type 41 PageMaker 6.5 Intermediate Using the Paragraph Rules dialog box • 2001 Cheltenham Computer Training The Paragraph Rules dialog box allows you to add a horizontal rule above or below a paragraph. The rules become part of the paragraph, so if you move, or resize the text block or text frame the rule will also be adjusted. To display the Paragraph Rules dialog box: • From the main menu, choose Type > Paragraph. OR press the Ctrl + M key combination.
42 Working With Type 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Applying paragraph rules To apply a Paragraph Rule: • From the tools palette, selected the Text tool. • Point and click the mouse in a paragraph you want to format OR highlight several paragraphs at once. • From the main menu, choose Type > Paragraph. OR press the Ctrl + M key combination. • Click the Rules button. • Check the Rule Above Paragraph and/or Rule Below Paragraph checkbox.
Working With Type 43 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Style Sheets Style Sheets • The Style Sheets contain character and paragraph formatting attributes, if used properly, style sheets can save you a lot of time when it come to making changes to a publication. © Cheltenham Computer Training 2001 Displaying the Styles Palette • • Adobe PageMaker 6.
44 Working With Type 2001 Cheltenham Computer Training Using the Styles Palette Using the Styles Palette menu commands PageMaker 6.
Working With Type 45 PageMaker 6.5 Intermediate Using the Style Options dialog box • 2001 Cheltenham Computer Training The Style Options dialog box allows you to create and edit Styles. To display the Style Options dialog box: • Choose New Style from the palette menu OR click the New Style button OR choose Style Options from the palette menu: • • • • Name - this field used to name your styles. Based on - this drop-down list allows you to select currently available styles to base your style on.
46 Working With Type 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate • Para button - this button will display the Paragraph Specifications dialog box: • Tab button - this button will display the Indents/Tabs dialog box: • Hyph button - this button will display the Hyphenation dialog box: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
Working With Type PageMaker 6.5 Intermediate 47 2001 Cheltenham Computer Training Creating styles To create a new style: • From the main menu, choose Window > Show Styles. • From the Styles palette menu, select the New Style command OR click the New Style button. • In the Name field, enter the desired style name. • From the Based On drop-down list, select No Style. • To choose the character attributes that you want, click the Char button to display the Character Specifications dialog box.
48 Working With Type 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Indents and Tabs Indents and Tabs • The Indents/Tabs dialog box allows you to set tabs and indents to style sheets, text blocks and text frames. © Cheltenham Computer Training 2001 Displaying the Indents/Tabs dialog box • Adobe PageMaker 6.5 - Slide No 18 The Indents/Tabs dialog box allows you to set tabs and indents to style sheets, text blocks and text frames.
Working With Type 49 PageMaker 6.
50 Working With Type 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Bullets and Numbering Bullets and Numbering • When creating a numbered or bulleted list, you can do it manually by adjusting the tabs and indents to create the effect, but that is too time consuming, PageMaker had given you a plug-in that make creating numbered and bulleted list easy. © Cheltenham Computer Training 2001 Displaying the Bullets and Numbering dialog box • Adobe PageMaker 6.
Working With Type 51 PageMaker 6.
52 Working With Type 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Adding a bulleted list to a paragraph To add a bulleted list to a paragraph: • Either click an insertion point in paragraph you want change or highlight the range of paragraphs. • From the main menu, choose Utilities > Plug-ins > Bullets and Numbering. • Click the Bullets button, to display the bullet options if it is not already displayed. • Click one of the 5 bullet characters that are displayed.
Working With Type 53 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Review Questions Review Questions © Cheltenham Computer Training 2001 How would you:- • • • • • • • • • • • • • • • • • • • • • • • Adobe PageMaker 6.
Text Objects and Stories PageMaker 6.
56 Text Objects and Stories 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Story Editor Story Editor • You can edit the text or Story in your publication, in the PageMaker Layout view, or with the built in PageMaker word processor, when you use the Story Editor. © Cheltenham Computer Training 2001 Displaying the PageMaker word processor • • Adobe PageMaker 6.
Text Objects and Stories PageMaker 6.5 Intermediate Using the Story Editor • • 57 2001 Cheltenham Computer Training The Story Editor is only used to edit text, all other none text elements will remain in the Layout view. Once you have made your changes, you can return to the Layout view to see how your changes have been applied. Use the Ctrl + E shortcut to quickly toggle between the Layout view and the Story Editor.
58 Text Objects and Stories 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Spell Checking Spell Checking • Before you print your publication, it is a good idea to check your spelling. • You can only check the spelling in the Story Editor. You can check for basic grammatical error or correct the spelling of a selected story or an entire publication. © Cheltenham Computer Training 2001 Displaying the Spelling dialog box • • Adobe PageMaker 6.
Text Objects and Stories PageMaker 6.5 Intermediate Using the Spelling dialog box 59 2001 Cheltenham Computer Training The options available in the Spelling dialog box are: • Change to – this field allows you to see the misspelled word, OR if you select one of the replacement spellings, the field will display the selected replacement. • Change To or Alternate Spellings – allows you to choose one of the suggested replacements spelling from the list (if the alternate spelling checkbox has been checked).
60 Text Objects and Stories 2001 Cheltenham Computer Training Dealing with incorrectly spelt or unknown words • PageMaker 6.5 Intermediate As PageMaker finds unknown, misspelled words or other possible errors, you will be given the opportunity to decide what happens before you proceed to the next word. When unknown, incorrectly spelt or other possible errors are found: • Click the Ignore button to continue checking without making any change to the word.
Text Objects and Stories PageMaker 6.5 Intermediate 61 2001 Cheltenham Computer Training Finding and Changing Words Finding and Changing Words • If you are trying to find a specific word or set of characters in a story, the best way to do this is to use the Find option. © Cheltenham Computer Training 2001 Displaying the Find dialog box • Adobe PageMaker 6.5 - Slide No 23 If you are trying to find a specific word or set of characters in a story, the best way to do this is to use the Find option.
62 Text Objects and Stories 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Using the Find dialog box The options available in the Find dialog box are: • Find What - this field allows you to specify the word you want to find. Options: • Match Case - allows you to look for only the text that matches the case that you entered in the Find what field. • Whole Word - allows you to look for only words that match the word you have entered in the Find what field.
Text Objects and Stories PageMaker 6.5 Intermediate Using the Change dialog box 63 2001 Cheltenham Computer Training The options available in the Change dialog box are: • Find What - this field allows you to specify the word you want to find. • Change To - this field allows you to specify the word you want to change the found words to. Options: • Match Case - allows you to look for only the text that matches the case that you entered in the Find what field.
64 Text Objects and Stories 2001 Cheltenham Computer Training Finding and replacing text PageMaker 6.5 Intermediate To find and change text: • Using the Text or Pointer tool, select the text you would like to check. • From the main menu, choose Edit > Edit Story OR press the Ctrl + E key combination. • Select a range of text to be checked or just place the insertion into the text to check the entire story.
Text Objects and Stories 65 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Review Questions Review Questions © Cheltenham Computer Training 2001 How would you:- • • • • • • • • • • • Adobe PageMaker 6.
Dictionary 67 PageMaker 6.5 Intermediate 2001 Cheltenham Computer Training Dictionary When you have completed this learning module you will have seen how to: • • Add words to the User Dictionary Add words using the Spelling dialog box FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
68 Dictionary 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Adding Words Adding Words • There are two ways to add words to the User Dictionary in PageMaker: 1. When you are checking the spelling in your publication, you can Add the unrecognized words to the User Dictionary. 2. When you are examining hyphenation of words in your publication, you can Add the words to the User Dictionary. © Cheltenham Computer Training 2001 Adding words to the User Dictionary Adobe PageMaker 6.
Dictionary 69 PageMaker 6.5 Intermediate Adding words using the Spelling dialog box 2001 Cheltenham Computer Training To add a word to your User Dictionary from the Spelling dialog box: • Open the Spelling dialog box. • Either enter a word into the Change to field, or Start the spellchecking process: • • When the desired word appears in the Change to field, select the Add button, to display the Add Word to User Dictionary dialog box.
70 Dictionary 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Review Questions Review Questions © Cheltenham Computer Training 2001 How would you:- • • Adobe PageMaker 6.5 - Slide No 26 Add words to the User Dictionary? Add words using the Spelling dialog box? FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
Color Management 71 PageMaker 6.5 Intermediate 2001 Cheltenham Computer Training Color Management When you have completed this learning module you will have seen how to: • • • • • • Use the EPS import filter to import colors Edit imported colors Control imported colors Use EPS imported colors Display Pantone color libraries Add Pantone colors FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
72 Color Management 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Importing Colors Importing Colors • You can choose which colors are imported when you place EPS graphics containing color information. © Cheltenham Computer Training 2001 Using the EPS import filter to import colors Adobe PageMaker 6.5 - Slide No 27 • You can choose which colors are imported when you place EPS graphics containing color information.
Color Management 73 PageMaker 6.5 Intermediate • • • 2001 Cheltenham Computer Training Add Process and High Fidelity Color Names to Palette – this option allows you to add the process and high fidelity colors from the EPS graphic to the Colors palette. Add Spot Color Names to Palette - this option allows you to ensure that PageMaker imports the proper color information, so that you will get accurate color separations when you print the EPS graphic.
74 Color Management 2001 Cheltenham Computer Training Using EPS imported colors PageMaker 6.5 Intermediate • You can apply colors imported from an EPS file to objects created in PageMaker, grayscale bitmaps, and 1 bit (black and white) bitmaps. • Once the colors have been imported, they are added to the colors list. They are marked with a PS to indicate that they are colors the came from a Postscript or EPS files.
Color Management 75 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Working With Pantones Working With Pantones • If used properly Pantone colors can save you money, while allowing you to add color to your publication. © Cheltenham Computer Training 2001 Displaying Pantone color libraries • Adobe PageMaker 6.5 - Slide No 28 If used properly Pantone colors can save you money, while allowing you to add color to your publication.
76 Color Management 2001 Cheltenham Computer Training • Adding Pantone colors PageMaker 6.5 Intermediate Pantone libraries drop-down list: To add Pantone colors from the library to the Colors list: • From the main menu, choose Window > Show Colors OR press the Ctrl + J key combination. • Click the New Color button at the bottom of the Colors palette OR choose New Color from the palette menu. • Select a Pantone color from the Libraries drop-down list in the Color Options dialog box.
Color Management 77 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Review Questions Review Questions © Cheltenham Computer Training 2001 How would you:- • • • • • • Adobe PageMaker 6.5 - Slide No 29 Use the EPS import filter to import colors? Edit imported colors? Control imported colors? Use EPS imported colors? Display Pantone color libraries? Add Pantone colors? FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
Pictures 79 PageMaker 6.
80 Pictures 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Importing EPS Images Importing EPS Images • When it comes to importing images into PageMaker, EPS files are the most flexible graphic file type to use. • They can be used for Vector artwork such as 2D logos, or Bitmaps. They can also contain Clipping paths extra colors that be used in PageMaker. © Cheltenham Computer Training 2001 Using the EPS import filter to place EPS images • • Adobe PageMaker 6.
Pictures 81 PageMaker 6.5 Intermediate 2001 Cheltenham Computer Training To import an EPS graphic file: • From the main menu, choose File > Place. • Select the EPS file you would like to import. • Press the Shift key and double-click the file name OR select the Show Filter Preferences option in the Place dialog box and open the selected file.
82 Pictures 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Photo Effects Photo Effects • You can use Photoshop plug-ins to enhance CMYK or RGB TIFF images in PageMaker. © Cheltenham Computer Training 2001 Using Photoshop Effects Adobe PageMaker 6.5 - Slide No 31 • You can use Photoshop plug-ins to enhance CMYK or RGB colored TIFF images in PageMaker. • Only plug-ins from Adobe Photoshop version 3.0.4 or higher will work.
Pictures 83 PageMaker 6.5 Intermediate 2001 Cheltenham Computer Training To display the Photoshop Effects dialog box: • From the main menu, choose Element > Image > Photoshop Effects OR right-click the image and select the Photoshop Effects command: Adding Plugins to the Effects list To add a Plug-in to the Effects list: • Copy the desired plug-ins to the PageMaker RSRC folder, on your hard drive. If the plug-in is valid, when you restart PageMaker, the plug-in will become added to the effects list.
84 Pictures 2001 Cheltenham Computer Training Applying Effects to images PageMaker 6.5 Intermediate To apply a Photoshop Effect to an image: • Select a CMYK or RGB colored TIFF image from the publication. • From the main menu, choose Element > Image > Photoshop Effects OR right click the image and select the Photoshop Effects command. • In the Save new file as field, type a new file name for the image you are applying the effect to so as not to damage the original image.
Pictures 85 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Keylines Keylines • Adding borders or Keylines has been made easy. To do this manually requires too many precise steps, and you would have to group the Keyline with the graphic to move it around. © Cheltenham Computer Training 2001 Using Keylines • • • Adobe PageMaker 6.5 - Slide No 32 Adding borders or Keylines has been made easy.
86 Pictures 2001 Cheltenham Computer Training Adding a Keyline to objects PageMaker 6.5 Intermediate To add a Keyline to an object: • Select the desired object(s) (do not include groups). • From the main menu, choose Utilities > Plug-ins > Keyline. • In the Extends field, type the amount you would like the Keyline to extend out from the object's bounding box, before the border is applied.
Pictures 87 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Links Links • When you update a link, the current internal version of the linked object is replaced. © Cheltenham Computer Training 2001 Displaying the Links Manager Adobe PageMaker 6.5 - Slide No 33 • When you update a link, the current internal version of the linked object is replaced. When both the internal and external version of a linked object have been modified, PageMaker allows you to discard the internal copy.
88 Pictures 2001 Cheltenham Computer Training Using the Links Manager PageMaker 6.5 Intermediate • The Links Manager displays a list of the images being used in your publication. • Missing links are represented by a “?” and modified links are represented by an “X” or an inverted question mark: • Info button - allows you to display the Link Info dialog box: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
Pictures 89 PageMaker 6.5 Intermediate • Updating Links 2001 Cheltenham Computer Training Options button - allows you to display the Link Options dialog box: To manually update a file: • From the main menu, choose File > Links Manager. • Select an object from the list. • Click the Update button. To simultaneously update all linked files: • From the main menu, choose File > Links Manager. • Click the Update All button. • Click the OK button.
90 Pictures 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Masks Masks Masked • If you want to cover a part of an object or create nonrectangular keylines, you can use the Mask command to create the effect. Unmasked © Cheltenham Computer Training 2001 Masking images • Adobe PageMaker 6.5 - Slide No 34 If you want to cover a part of an object or create non-rectangular Keylines, you can use the Mask command to create the effect.
Pictures 91 PageMaker 6.5 Intermediate 2001 Cheltenham Computer Training • From the main menu, choose Element > Mask OR press the Ctrl + 6 key combination to Mask the image: • Click the image and adjust the way it fits into the box: • Group the image and the Mask so they move as one object. Note: Press Shift and then choose Element > Mask and Group to group and mask in one step. FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
92 Pictures 2001 Cheltenham Computer Training Unmasking images PageMaker 6.5 Intermediate To unmask an image: • Select the masking object or the masked object: • From the main menu, choose Element > Unmask OR press the Shift + Ctrl + 6 key combination: Note: Press Shift and then choose Element > Unmask and Ungroup to ungroup and unmask in one step. FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
Pictures 93 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Review Questions Review Questions © Cheltenham Computer Training 2001 How would you:- • • • • • • • • • • • • Adobe PageMaker 6.
Working With Multiple Objects PageMaker 6.
96 Working With Multiple Objects 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Text and Graphics Text and Graphics • You can add graphics into a paragraph, by placing the graphic into the text frame or text block. © Cheltenham Computer Training 2001 Adding Inline graphics to text • • Adobe PageMaker 6.5 - Slide No 36 You can add graphics into a paragraph, by placing the graphic into the text frame or text block. This is called the Inline graphic.
Working With Multiple Objects PageMaker 6.5 Intermediate • • 97 2001 Cheltenham Computer Training Open the desired graphic. The image will now reside inside the text object: Note: Since an Inline graphic is considered a change to an internal copy of a story, it will be removed if you update the link of the story with a newer version. FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
98 Working With Multiple Objects 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Text Wrap Text Wrap • There are several controls you have available to control the way text is affected by a placed graphic. © Cheltenham Computer Training 2001 Using text wrap controls • • Adobe PageMaker 6.5 - Slide No 37 There are several controls you have available to control the way text is affected by placed graphic. Wrapping text is one of the best ways to create visual impact in a publication.
Working With Multiple Objects PageMaker 6.5 Intermediate Wrapping text around a graphic 99 2001 Cheltenham Computer Training To wrap text around a graphic: • Select a graphic or image. • From the main menu, choose Element > Text Wrap OR press the Ctrl + Alt + E key combination. • Click the Middle Wrap Option. (The rightmost icon is not available unless you have customized the text wrap, as described later.
100 Working With Multiple Objects 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Restoring custom boundaries To restore a custom boundary back to a rectangular boundary: • Select the graphic you would like to restore. • From the main menu, choose Element > Text Wrap. • Click the Middle Text Wrap option icon: Wrapping text around another text block To wrap text around another text block: • Select the text block around which you want text to wrap.
Working With Multiple Objects 101 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Layers Layers • • The advantage of using layers is the ability to work on a publication and only focus on the content that pertains to the layer you are working on. You can hide or lock layers so that you do not accidentally make changes or get distracted by elements of other layers. © Cheltenham Computer Training 2001 Displaying the Layers palette Adobe PageMaker 6.
102 Working With Multiple Objects 2001 Cheltenham Computer Training Using the Layers palette Selecting the Layers palette menu commands PageMaker 6.
Working With Multiple Objects PageMaker 6.5 Intermediate 103 2001 Cheltenham Computer Training The Layers palette menu commands are: • New Layer - this command allows you to create new layers. • Delete - this command allows you to delete layers. • Merge Layers - this command allows you to merge layers together. • Layer Options - this command will display the Layer Options dialog box.
104 Working With Multiple Objects 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate • Enter the desired Name or the New Layer: • • • Select a color from the Color drop-down list. Check or uncheck the Show layer or Lock layer options. Click the OK button: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
Working With Multiple Objects PageMaker 6.5 Intermediate 105 2001 Cheltenham Computer Training Changing target layer To change the target layer of an object: • Select the desired object. • Click and drag the small dot from current targeted layer to the new targeted layer: Rearranging layers To rearrange layers: • Select the layer you would like to move. • Click and drag the layer to the new desired location on the list: Note: Press Ctrl to select multiple layers.
106 Working With Multiple Objects 2001 Cheltenham Computer Training Merging layers PageMaker 6.5 Intermediate To merge layers together: • Select two or more layers which you would like to merge, using the Ctrl key to select multiple layers: • From the layers palette menu, select the Merge Layers command: • The resulting merged layer is now displayed: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
Working With Multiple Objects PageMaker 6.5 Intermediate Removing layers • 107 2001 Cheltenham Computer Training When Removing Layers, it is important to remember that each layer appears on every page of a publication. Note: Before you remove a layer, hide all of the other layers, and go to each page to make sure you will not be removing any needed content from your publication.
108 Working With Multiple Objects 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate • In the Delete Layer dialog box, select the Move Items to, and choose the name of the layer to which you want the objects to move to.
Working With Multiple Objects 109 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Locking Locking • • You can Lock objects into place in order to prevent them from being resized, or moved. When an object is locked, you will see a little lock icon appear if you try to move the object. © Cheltenham Computer Training 2001 Locking objects Adobe PageMaker 6.5 - Slide No 39 • You can Lock objects into place in order to prevent them from being resized, or moved.
110 Working With Multiple Objects 2001 Cheltenham Computer Training Locking layers • PageMaker 6.5 Intermediate You can Lock layers to prevent their content being edited. To lock a layer: • Select the layer you would like to lock. • Click on the box to the left of the layer name on the Layers palette: Unlocking layers • The layer is now marked with non-editable icon. • In order to be able to edit the contents of a layer, you will have to Unlock it.
Working With Multiple Objects 111 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Review Questions Review Questions © Cheltenham Computer Training 2001 How would you:- • • • • • • • • • • • • • • • • • • Adobe PageMaker 6.
PostScript Printing 113 PageMaker 6.5 Intermediate 2001 Cheltenham Computer Training PostScript Printing When you have completed this learning module you will have seen how to: • • • • • • • • • Print Reader’s Spreads Tile pages Automatically Tile pages Manually Tile pages Scale pages Print bleeds Print Non-Printing objects Create Non-Printing elements Display Non-Printing items FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
114 PostScript Printing 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Printing Spreads Printing Spreads • The Reader’s Spreads command allows you to print the left and right pages of a document at the same time, on the same page. © Cheltenham Computer Training 2001 Printing Reader’s Spreads • Adobe PageMaker 6.5 - Slide No 41 The Reader’s Spreads command allows you to print the left and right pages of a document at the same time, on the same page.
PostScript Printing 115 PageMaker 6.5 Intermediate • 2001 Cheltenham Computer Training When you choose the Reader’s Spreads option, the page orientation changes from portrait to landscape: Note: When printing reader spreads, you will need to select a printer with a page size that can print both pages side by side. If no such printer is available you will have to Tile or Scale the publication in order to see both pages together.
116 PostScript Printing 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Tiling and Scaling Tiling and Scaling • When you print your publication, your printer may not be able to print the page size you have specified in your document setup. To print these type of publications PageMaker provides you with the Tiling and Scaling options. © Cheltenham Computer Training 2001 Tiling pages • Adobe PageMaker 6.
PostScript Printing 117 PageMaker 6.5 Intermediate • 2001 Cheltenham Computer Training The Tiling drop-down list allows you to choose one of three options: None - allows you to turn off page Tiling. Auto - allows PageMaker to calculate the number of pages required to print the publication. Manual - allows you to control the exact dimensions of the tiles: Automatically Tiling pages To automatically tile a publication: • From the main menu, choose File > Print.
118 PostScript Printing 2001 Cheltenham Computer Training • • • • PageMaker 6.5 Intermediate In the Overlap field, set the overlap to an amount that is grater than the minimum printer page margin value (consult the printer manual if you do not know the amount) and less than half the size of the smallest dimension of your document size.
PostScript Printing 119 PageMaker 6.5 Intermediate Manually Tiling pages 2001 Cheltenham Computer Training To manually tile a publication: • Reset the zero point to the upper-left corner of the page you want to tile, making sure to leave enough room for the Overlap and/or Printer’s Marks and Page Information. • From the main menu, choose File > Print. • Select a PostScript printer from the printer drop-down list • Select the PPD for your printer type.
120 PostScript Printing 2001 Cheltenham Computer Training Scaling pages PageMaker 6.5 Intermediate • The Scaling command allows you to fit an oversized publication on a smaller piece of paper. • You can scale your publication: Manually, by entering a specified amount in the percentage (%) field of the Print Paper dialog box OR Automatically, by using the Reduce to fit option to allow PageMaker to scale the publication to fit the paper.
PostScript Printing 121 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Page Bleeds Page Bleeds • A Page Bleed is the area outside the publication page. It is used when you have an object or fill that extends to the size of the page. © Cheltenham Computer Training 2001 Printing bleeds • Adobe PageMaker 6.5 - Slide No 43 A Page Bleed is the area outside the live publication page. It is used when you have an object or fill that extends to the size of the page.
122 PostScript Printing 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate • Check the Crops and Bleeds Only option: • If your page size is not large enough to fit the bleed, scale your publication page. Set any other option from the Print Options, Print Color, and Print Features dialog boxes that apply to your publication. Click the Print button. • • FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
PostScript Printing 123 PageMaker 6.5 Intermediate 2001 Cheltenham Computer Training Printing What You Cannot See Printing What You Cannot See • • Non-Printing objects are objects that are set to be hidden from the final output. Setting objects as NonPrinting allows you to attach notes or comments to the publication without having them appear on the printed page. © Cheltenham Computer Training 2001 Printing Non-Printing objects Adobe PageMaker 6.
124 PostScript Printing 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate To print objects that are set to Non-printing: • From the main menu, choose File > Print. • Select a PostScript printer from the printer drop-down list. • Select the PPD for your printer type. • Set any other option from the Print Document dialog box that may apply to your publication such as page range, and orientation.
PostScript Printing 125 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Review Questions Review Questions © Cheltenham Computer Training 2001 How would you:- • • • • • • • • • Adobe PageMaker 6.
Adobe PageMaker 6.5 Intermediate Level Exercise Workbook C C T G L O B A L .
© 1995-2001 Cheltenham Computer Training Crescent House 24 Lansdown Crescent Lane Cheltenham Gloucestershire GL50 2LD, UK Tel: +44 (0)1242 227200 Fax: +44 (0)1242 253200 Email: info@cctglobal.com Internet: http://www.cctglobal.com All trademarks acknowledged. E&OE. © Cheltenham Computer Training 1995-2001 No part of this document may be copied without written permission from Cheltenham Computer Training unless produced under the terms of a courseware site license agreement with Cheltenham Computer Training.
INSTALLING THE SAMPLE FILES INTO A FOLDER ....................................................................... 1 INSTALLING THE SAMPLE FILES ................................................................................................................... 1 MASTER PAGES......................................................................................................................................... 3 USING THE MASTER PAGES PALETTE....................................................................
EXERCISES - Installing the Sample Files into a Folder PageMaker 6.5 Intermediate 1 2001 Cheltenham Computer Training Installing the Sample Files into a Folder Installing the sample files • • • Use the Windows Explorer to create a folder called PageMaker 6.5 Intermediate Samples, just below the My Documents folder. If you are installing the sample files from a diskette, place the diskette in the diskette drive and copy the files to the My Documents \ PageMaker 6.5 Intermediate Samples folder.
EXERCISES - Master Pages PageMaker 6.5 Intermediate 3 2001 Cheltenham Computer Training Master Pages Using the Master Pages Palette • • • • Use the Windows Explorer to create a folder called PageMaker 6.5 Intermediate Work Folder, just below the My Documents folder. Start the PageMaker 6.5 application. Press the Ctrl + N key combination, to create a New Publication page.
4 Master Pages - EXERCISES 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Creating Master Pages • • From the Master Pages palette menu, select the New Master Page command. Enter the following settings into the New Master Page dialog box: • Click the OK button: • Click the New Master Page icon in the Master Pages palette: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
EXERCISES - Master Pages PageMaker 6.5 Intermediate 5 2001 Cheltenham Computer Training • Enter the following settings into the New Master Page dialog box: • Click the OK button: • Save your publication as Intermediate Exercise 1.p65 in the PageMaker 6.5 Intermediate Work Folder. FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
6 Master Pages - EXERCISES 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Applying Master Pages • Still in the Intermediate Exercise 1.p65 file, from the Master Pages palette menu, make sure that the Prompt on Apply command is unchecked: • Select the Page 1 page icon at the bottom left of the Publication Window: • Click the Letter Head master from the Master Pages palette to apply the master to Page 1: • Press the Ctrl + S key combination to save your progress.
EXERCISES - Master Pages PageMaker 6.5 Intermediate 7 2001 Cheltenham Computer Training Numbering Master Pages • Still in the Intermediate Exercise 1.p65 file, select the Master Page icon at the bottom left of the Publication Window: • Select the Intermediate Master to switch the Master Page view: • • Select the Text tool. Place the text pointer at the bottom left corner of the Left Master Page, just above the guides.
8 Master Pages - EXERCISES 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate • • Press the Ctrl + ‘ key combination to show the Control palette. With the Control palette in the Character View, format the entered text with the following settings: • Click the Apply button to make sure all the settings are applied: • • Select the Pointer tool.
EXERCISES - Master Pages PageMaker 6.5 Intermediate 9 2001 Cheltenham Computer Training • With the Ctrl + Alt keys still pressed, release the mouse button when the Text Block snaps into place: • • • Select the Text tool again. Click inside the duplicated Text Block. Change the Control palette view to the Paragraph View: • Click the Right Alignment button: • • • • • Click the Apply button if you do not see the change take place. Hide the Master Pages and Control palettes.
EXERCISES - Document Page Features PageMaker 6.5 Intermediate 11 2001 Cheltenham Computer Training Document Page Features Inserting Document Pages • • • • Open the Intermediate Exercise 1.T65 template file from the PageMaker 6.5 Intermediate Work Folder. Click on the Page 1 icon. From the main menu, choose Layout > Insert Pages. Enter the following settings into the Insert Pages dialog box: • • • Press the Insert button. Right click on the Page 2/3 icon.
12 Document Page Features - EXERCISES 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate • Enter the following settings into the Insert Pages dialog box: • Click the Insert button: • • Press the Ctrl + S key combination. Save the publication as Intermediate Exercise 2.p65 into the PageMaker 6.5 Intermediate Work Folder. FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
EXERCISES - Document Page Features PageMaker 6.5 Intermediate 13 2001 Cheltenham Computer Training Navigating Pages • • Still in the Intermediate Exercise 2.p65 file, from the main menu, chose Layout > Go to Page. Enter the following settings into the Go To Page dialog box and OK: • • • Press the Ctrl + Shift + 8 to display the Master Pages palette. From the Master Pages palette menu, select the Master Page Options command.
14 Document Page Features - EXERCISES 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate • Click the OK button: • • Select the Rectangle tool. Draw a box in fit into the right column guides of the Left Master Page: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
EXERCISES - Document Page Features PageMaker 6.5 Intermediate 15 2001 Cheltenham Computer Training • Press the Ctrl + J key combination to show the Colors palette: • • • • • Fill the box in Red. From the Tint drop down list, choose a 10% tint. Fill the Stroke in None. Select the Pointer tool. Click and drag a duplicate box (using the Ctrl + Alt key combination) to the left column of the Right Master Page: • • • Hide the Colors and Master Pages palettes. Click on the Page 6/7 icon.
16 Document Page Features - EXERCISES 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Removing Pages • • Still in the Intermediate Exercise 2.p65 file, right click the Page 6/7 icon. Select the Remove Pages command: • Enter the following settings into the Remove Pages dialog box and OK: • Click the OK button again when you see the Remove pages and all their contents prompt: • Notice that the page 7 is removed: • • • • • • Go to page 2.
EXERCISES - Working With Type PageMaker 6.5 Intermediate 17 2001 Cheltenham Computer Training Working With Type Threading Text • • • • • Open the Intermediate Exercise 2.T65 template file from your PageMaker 6.5 Intermediate Work Folder. From the main menu, choose Layout > Autoflow to make sure that the Autoflow command is unchecked: Press the Ctrl + D key combination to open the Place dialog box. Open the Filler Text 02.RTF file from the PageMaker 6.5 Intermediate Samples folder.
18 Working With Type - EXERCISES 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate • Click the mouse button to place the text: • • • • Press the Ctrl + S key combination. Save the publication as Intermediate Exercise 3.p65 in the PageMaker 6.5 Intermediate Work Folder. Select the Text tool, and click on the placed text. Press the Ctrl + A key combination to select all the text in the story: • • Show the Control palette.
EXERCISES - Working With Type PageMaker 6.5 Intermediate 19 2001 Cheltenham Computer Training • • • Click the Apply button to confirm your settings, and leave the text highlighted. From the main menu, choose Type > Paragraph. Enter the following settings into the Paragraph Specifications dialog box and OK: • • With the Pointer tool, select the placed text.
20 Working With Type - EXERCISES 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate • • Click on the Overset Text icon to display the loaded text icon again. Hold down the Ctrl key, and place the Autoflow Loaded Text icon at the top left corner of the first column of Page 3: • Click the mouse button to Autoflow the all of the Overset text: • • Go back to Page 2. Save your progress. FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
EXERCISES - Working With Type PageMaker 6.5 Intermediate 21 2001 Cheltenham Computer Training Working With Paragraphs • • • • • • • Still in the Intermediate Exercise 3.p65 file, make sure both pages 2 and 3 are visible. With the Text tool selected, place the cursor at the far top left corner of the first column in Page 2 B (just in front of the first line of text). Hold down the Shift key.
22 Working With Type - EXERCISES 2001 Cheltenham Computer Training • • Press the Options button. Enter the following settings into the Paragraph Rule Options dialog box: Top: Bottom: • • • PageMaker 6.5 Intermediate 0.19 0.063 Click the OK button, and continue to click the OK button until you return to your publication (should only be three clicks). Go to page 4. Save your progress. Working With Bullets and Numbers • Still in the Intermediate Exercise 3.
EXERCISES - Working With Type PageMaker 6.5 Intermediate 23 2001 Cheltenham Computer Training • Enter the following settings into the Numbers option of the Bullets and Numbering dialog box and OK: • Select the last three paragraphs in the first column of Page 4: • • From the main menu, choose Utilities > Plug-ins > Bullets and Numbering. Select the Bullets button. FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
24 Working With Type - EXERCISES 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate • Enter the following settings into the Bullets option of the Bullets and Numbering dialog box and OK: • • • • • Save your progress. Press the Shift + Ctrl + S key combination. Save the publication as a Template file in the PageMaker 6.5 Intermediate Work Folder. Close the publication. Open the Intermediate Exercise 3.p65 and Intermediate Exercise 3.T65 files from the PageMaker 6.
EXERCISES - Text Objects and Stories PageMaker 6.5 Intermediate 25 2001 Cheltenham Computer Training Text Objects and Stories Finding and Changing Words • • • • • • Open the Intermediate Exercise 3.T65 file from your PageMaker 6.5 Intermediate Work Folder. Go to page 2. With the Pointer tool, select the first column. From the main menu, choose Edit > Edit Story. From the Story Editor menu, choose Utilities > Change. Enter the following settings into the Change dialog box: • • Click the Find Button.
EXERCISES - Dictionary PageMaker 6.5 Intermediate 27 2001 Cheltenham Computer Training Dictionary Adding Words • • • • • • • Open the Intermediate Exercise 4.T65 template file from the PageMaker 6.5 Intermediate Work Folder. With the Pointer tool, select the fist column on Page 2. Press the Ctrl + E key combination to open the Story Editor. Press the Ctrl + L key combination to open the Spelling dialog box.
28 Dictionary - EXERCISES 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate • • Look at how the word will be hyphenated. Check the to make sure the following have been set and OK: • • • Press the Ctrl + E key combination to Exit the Story Editor. Press the Ctrl + S key combination to save your progress. Save the publication as Intermediate Exercise 5.p65 in the PageMaker 6.5 Intermediate Work Folder. Close the publication.
EXERCISES - Color Management PageMaker 6.5 Intermediate 29 2001 Cheltenham Computer Training Color Management Importing Colors • • • • Open the Intermediate Exercise 5.p65 file from the PageMaker 6.5 Intermediate Work Folder. Go to page 1. Select the Master Page Icon. Show the Colors palette: • • Press the Ctrl + D key combination to open the Place dialog box. Open the Logo - Pantone.eps file from the PageMaker 6.5 Intermediate Samples folder.
30 Color Management - EXERCISES 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate • Place the image onto the page: • Take a look at the Colors palette, there should be some new PANTONE colors added to the list: • • Hide the Colors palette. Select the Rectangle tool. FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
EXERCISES - Color Management PageMaker 6.5 Intermediate 31 2001 Cheltenham Computer Training • Draw a box from the top left corner of the margin to the bottom right corner of the margin: • • From the main menu, choose Element > Fill and Stroke. Enter the following settings into the Fill and Stroke dialog box and OK: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
32 Color Management - EXERCISES 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate • Save your progress: • • • • Press the Shift + Ctrl + S key combination to open the Save dialog box. Save the publication as a Template file in the PageMaker 6.5 Intermediate Work Folder. Close the publication. Open the Intermediate Exercise 5.p65 and Intermediate Exercise 5.T65 files from the PageMaker 6.5 Intermediate Samples folder to see an example.
EXERCISES - Pictures PageMaker 6.5 Intermediate 33 2001 Cheltenham Computer Training Pictures Applying Photo Effects • • • • Open the Intermediate Exercise 5.T65 template file from the PageMaker 6.5 Intermediate Work Folder. Press the Ctrl + D key combination to open the Place dialog box. Open the Colors.tiff file from the PageMaker 6.5 Intermediate Samples folder.
34 Pictures - EXERCISES 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate • Enter the following settings into to the Photoshop Effects dialog box: • • Once you select an effect, click the OK button. Adjust the settings of the effect that you will be using: • If you do not like the effect you have chosen, repeat steps 6 through 9, and change your effect choice. FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
EXERCISES - Pictures PageMaker 6.5 Intermediate 35 2001 Cheltenham Computer Training • When you are happy with the effect, click the OK button to apply the effect: • • Press the Ctrl + S key combination to save your progress. Save the publication as Intermediate Exercise 6.p65 in the PageMaker 6.5 Intermediate Work Folder. Inserting Keylines • • • Still in the Intermediate Exercise 6.p65 file, with the Pointer tool, select the placed Colors_efx.tif image on the page.
36 Pictures - EXERCISES 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate • Enter the following settings into the Fill and Stroke dialog box and OK twice to close both dialog boxes: • With the image still selected, use the Control palette to scale the image to 30%: • Place the image at the lower right corner of the page, inside the colored box: • • • • • Press the Ctrl + S key combination to save your progress. Press the Shift + Ctrl + S key combination to open the Save dialog box.
EXERCISES - Working With Multiple Objects PageMaker 6.5 Intermediate 37 2001 Cheltenham Computer Training Working With Multiple Objects Using Layers • • Open the Intermediate Exercise 6.T65 template file from the PageMaker 6.5 Intermediate Work Folder. From the main menu, choose Window > Show Layers: • • From the Layers palette menu, select the New Layer command.
38 Working With Multiple Objects - EXERCISES 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate • • Click the New Layer icon again. Enter the following settings into the New Layer dialog box and OK: • Click and drag the Frame layer to the very bottom of the list (below the Default layer): • With the Pointer tool, select the Colored Box, and the image with the keyline on the page.
EXERCISES - Working With Multiple Objects PageMaker 6.5 Intermediate 39 2001 Cheltenham Computer Training • With the two objects selected, click and drag the Small colored Dot on the right of the Default layer to the Frame layer: • Notice that the Logo image has now been revealed: • • Select the Logo image. Click and drag the Small colored Dot from the Default layer to the Logo Layer: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
40 Working With Multiple Objects - EXERCISES 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate • Click the Lock Layer box, to lock the Frame layer: • • • Select the Text layer. From the Layers palette menu, select the Layer Options command. Enter the following Change to the Layers Option dialog box and OK: • • Click and drag the Default layer to the top of the list.
EXERCISES - Working With Multiple Objects PageMaker 6.5 Intermediate 41 2001 Cheltenham Computer Training • Click the mouse button and place the image: • Using the Control palette, enter the following settings: • • Click the Apply button (if needed) to apply your changes. Lock the Picture Bkg layer: • • With the Pointer tool, select the Logo image.
42 Working With Multiple Objects - EXERCISES 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate • Enter the following settings: • Click the Apply button to confirm you settings: • • Lock the Logo layer. Select the Default layer: • • • Go to page 1. Press the Ctrl + S key combination to save your progress. Save the publication as the Intermediate Exercises 7.p65 in the PageMaker 6.5 Intermediate Work Folder.
EXERCISES - Working With Multiple Objects PageMaker 6.5 Intermediate 43 2001 Cheltenham Computer Training • • With the Default layer still selected, choose Rectangle Frame tool from the tools palette. Draw a frame that is the same size as the colored box (use the guides to help you): • With the frame still selected, press the Ctrl + Alt + F key combination to open the Frame Options dialog box.
44 Working With Multiple Objects - EXERCISES 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate • • Open the Letter.txt file from the PageMaker 6.5 Intermediate Samples folder. Enter the following settings into the Text-only import filter and OK: • • With the Text tool, select all the text in the frame (use the Ctrl + A key combination). With the Control palette in Character view, enter the following settings: • • • • • • Press the Apply button (if needed) to apply your changes.
EXERCISES – PostScript Printing 45 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate PostScript Printing Printing Spreads • • • • Open the Intermediate Exercises 7.p65 file from the PageMaker 6.5 Intermediate Work Folder. Go to page 2. Press the Ctrl + P key combination to open the Print Document dialog box.
46 PostScript Printing - EXERCISES 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Tiling and Scaling • Still in the Intermediate Exercises 7.p65 file, enter the following settings into the Print Paper dialog box: • • Click the Options button. Enter the following settings into the Print Options dialog box: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
EXERCISES – PostScript Printing PageMaker 6.5 Intermediate 47 2001 Cheltenham Computer Training • Click the Print button to print pages 2-5 as Spreads: • Open the Spreads.pdf file from the PageMaker 6.5 Intermediate Samples folder to see an example. FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
48 PostScript Printing - EXERCISES 2001 Cheltenham Computer Training PageMaker 6.5 Intermediate Printing Bleeds • • • Still in the Intermediate Exercises 7.p65 file, Go to page 1. Press the Ctrl + P key combination to open the Print Document dialog box.
EXERCISES – PostScript Printing PageMaker 6.5 Intermediate 49 2001 Cheltenham Computer Training • Click the Print button to print Pages 1 and 6: • • Close publication. Open the Bleeds.pdf file from the PageMaker 6.5 Intermediate Samples folder to see an example. FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.
Adobe PageMaker 6.5 Advanced Level Training Manual Corporate Edition C C T G L O B A L .
© 1995-2002 Cheltenham Computer Training Crescent House 24 Lansdown Crescent Lane Cheltenham Gloucestershire GL50 2LD, UK Tel: +44 (0)1242 227200 Fax: +44 (0)1242 253200 Email: info@cctglobal.com Internet: http://www.cctglobal.com All trademarks acknowledged. E&OE. © Cheltenham Computer Training 1995-2002 No part of this document may be copied without written permission from Cheltenham Computer Training unless produced under the terms of a courseware site license agreement with Cheltenham Computer Training.
WORKING ON BOOKS ............................................................................................................................. 1 BOOKS ........................................................................................................................................................ 2 Getting Started....................................................................................................................................... 2 Using the Book Publication Lists dialog box..........
Using Tables ........................................................................................................................................ 34 Creating New Tables ........................................................................................................................... 34 Setting up Table ................................................................................................................................... 35 Choosing the More button ...................................
Displaying the Scripts palette .............................................................................................................. 64 Using the Scripts palette menu ............................................................................................................ 65 Creating Scripts ................................................................................................................................... 65 Adding Scripts..........................................................
Working on Books PageMaker 6.
2 2002 Cheltenham Computer Training Working on Books PageMaker 6.5 Advanced Books Books • • PageMaker is a great application for creating long publications. With Tools like the Book Publication List, Indexing and a Table of Contents, you will be able to better organize your long Publications. © Cheltenham Computer Training 2002 Getting Started • Adobe PageMaker 6.5 - Slide No 2 PageMaker is a great application for creating long publications.
Working on Books PageMaker 6.5 Advanced Using the Book Publication Lists dialog box • Creating a Book list • • • • • 3 2002 Cheltenham Computer Training The Books Publication List manages the publications that form to create the book. From the main menu, choose Utilities > Book to open the Book Publication List dialog box: Open the publication in which you would like to create the Book List. From the main menu, choose Utilities > Book.
4 2002 Cheltenham Computer Training Auto Renumbering Pages Working on Books PageMaker 6.5 Advanced To Auto renumber the pages in the Book list: • Open the Publication containing the Book list. • From the main menu, choose Utilities > Book. • Choose one of the Auto Page numbering options: None – This option will disable the Auto Page numbering option. Next Page – This option will number the pages so that the next book in the list will continue the numbering from where the previous book leaves off.
Working on Books PageMaker 6.5 Advanced 5 2002 Cheltenham Computer Training Creating a Table of Contents Creating a Table of Contents • Once you decide what will go into your Table of Contents, you will need to mark the paragraph for inclusion into the table. © Cheltenham Computer Training 2002 Defining what goes into the Table of Contents • Adobe PageMaker 6.5 - Slide No 3 Once you decide what will go into your Table of Contents, you will need to mark the paragraph for inclusion into the Table.
6 2002 Cheltenham Computer Training Using Styles to Mark paragraphs to be added to the Table of Contents • Working on Books PageMaker 6.5 Advanced To speed up the Marking process you will need to create a Style so that you can quickly and easily add items to your Table of Contents. To Define a Style with the Table of Contents option: • Press the Ctrl + B key combination OR from the main menu, choose Window > Show Style to display the Styles Palette.
Working on Books PageMaker 6.5 Advanced 7 2002 Cheltenham Computer Training • Enter a Title of up to 30 characters into the Title field or use the default Contents title, and then check any of the following options: • Replace existing Table of Contents – Checking this box will automatically update an existing Table of Contents. Note: This option is unavailable when you first create a Table of Contents, so you have to place the Table yourself.
8 2002 Cheltenham Computer Training Generating a Table of Contents in a stand-alone publication • Working on Books PageMaker 6.5 Advanced You can also generate a Table of Contents for publications that now contain Book lists. To Generate the Table of Contents for a stand-alone publication: • Open the publication to which you would like to add the Table of Contents. • Make sure you have marked all the text you want to be added to your Table of Contents.
Working on Books PageMaker 6.5 Advanced 9 2002 Cheltenham Computer Training Review Questions Review Questions © Cheltenham Computer Training 2002 How would you: • • • • • • • • • • • • • Adobe PageMaker 6.
Libraries PageMaker 6.5 Advanced 11 2002 Cheltenham Computer Training Libraries When you have completed this learning module you will have seen how to: • • • • • • • Display the Libraries palette Use the Libraries palette Create a New Library Delete an Existing Library Add and Remove Library objects Place Library objects Catalog and Search for Library objects FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.
12 2002 Cheltenham Computer Training Libraries PageMaker 6.5 Advanced Working with the Libraries Palette Working with the Libraries Palette • The Libraries palette allows you to store and have easy access to an infinite number of graphics, phrases and bullets. © Cheltenham Computer Training 2002 Displaying the Libraries palette • • Adobe PageMaker 6.5 - Slide No 5 The Libraries palette allows you to store and have easy access to an infinite number of graphics, phrases and bullets.
Libraries PageMaker 6.5 Advanced Using the Library Palette menu • 13 2002 Cheltenham Computer Training The Library palette menu contains all the tools you need to manage the Library palette: The Library palette menu commands are: • New Library - this command is used to create new libraries. • Open Library - this command is used to open existing libraries. • Close Library - this command is used to close the current library.
14 2002 Cheltenham Computer Training Using the Library palette Libraries PageMaker 6.5 Advanced • Display Names - this command is used to only display the names of the item in the library: • Display Both - this command is used to display both the name and thumbnail of the items in the library: • • Libraries are useful when they are used regularly. They can be created ahead of time and stored on the server.
Libraries PageMaker 6.5 Advanced Opening an Existing Library • 15 2002 Cheltenham Computer Training • From the main menu, choose Windows > Plug-in Palettes > Show Library. From the palette menu, select the Open Library command: • Find the location of the desired Library and click the Open button. Deleting an Existing Library • • Locate the file through the Windows Explorer window. Select the file and from the main menu, choose File > Delete.
16 2002 Cheltenham Computer Training Removing Library objects • Libraries PageMaker 6.5 Advanced From the main menu, choose Windows > Plug-in Palettes> Show Library. Note: If the library is not open, select the Open Library command from the palette menu and open the library. Placing Library objects • • Select the item from the Library palette that you would like to remove.
Libraries PageMaker 6.5 Advanced 17 2002 Cheltenham Computer Training Searching the Library Searching the Library • • You can attach information to the objects so that you can locate it much easier. You can enter titles, enter the name of the person who created the object in the library, enter the date the object was created, or enter a short description of the object. © Cheltenham Computer Training 2002 Cataloging and Searching for Library objects • • • Adobe PageMaker 6.
18 2002 Cheltenham Computer Training • Libraries PageMaker 6.5 Advanced From the Library palette menu, check the Edit Item after Adding command to allow the Item Information dialog box to appear each time an item is added to the library: Editing the Library To edit the Library items: • From the main menu, choose Windows > Plug-in Palettes > Show Library. • From the palette menu, select the Open Library command.
Libraries PageMaker 6.5 Advanced • 19 2002 Cheltenham Computer Training When you have finished entering your search criteria, press the Search button. Note: The Library palette will now only display the items that meet the conditions. Displaying all the items in the Library palette • If the criteria has not been met, there will be a message No items match the search will be displayed: • From the main menu, choose Windows > Plug-in Palettes > Show Library.
20 2002 Cheltenham Computer Training Libraries PageMaker 6.5 Advanced Review Questions FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.
Advanced Plug-Ins PageMaker 6.
22 2002 Cheltenham Computer Training Advanced Plug-Ins PageMaker 6.5 Advanced Adding Headers and Footers Adding Headers and Footers • When creating a book or a large publication, it's best to add in headers and footers to help breakup the pages and chapters so that readers can find what they need quickly and easily. © Cheltenham Computer Training 2002 Using Headers and Footers • • • Adobe PageMaker 6.
Advanced Plug-Ins PageMaker 6.5 Advanced • • Using the Running Headers and Footer dialog box Positioning Headers Footers 23 2002 Cheltenham Computer Training The Running Headers and Footers plug-in only works on one story and on one publication at a time. You can define the size and position or style of the Headers & Footers so they are consistent throughout the publication.
24 2002 Cheltenham Computer Training Using the Preview dialog box Advanced Plug-Ins PageMaker 6.5 Advanced • You can quickly preview publications with the Running Headers & Footers you have defined without closing the dialog box: • The Preview Window: • Preview Page icon: • Preview Next Header/Footer button: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.
Advanced Plug-Ins PageMaker 6.5 Advanced Previewing Headers and footers 25 2002 Cheltenham Computer Training • Preview Magnification and nudge buttons: • Preview Magnification Amount: To preview headers and footers: • From the Running Headers and Footers dialog box, click the Preview button to display the Preview dialog box. Note: The preview will display the pages entered into the Apply To section of the Running Headers and footers dialog box.
26 2002 Cheltenham Computer Training Advanced Plug-Ins PageMaker 6.5 Advanced Using the Word Counter Using the Word Counter • The Word Counter scans your entire publication and gives you a read out of the number of Characters, Words, Sentences, Paragraphs. © Cheltenham Computer Training 2002 Using the Word Counter • Adobe PageMaker 6.
Advanced Plug-Ins PageMaker 6.5 Advanced 27 2002 Cheltenham Computer Training Using the Publication Converter Using the Publication Converter • The Publication converter allows you to open PageMaker 4.0 - 6.01 publications files and convert them to PageMaker 6.5 files. © Cheltenham Computer Training 2002 Converting Publications • Adobe PageMaker 6.5 - Slide No 10 The Publication converter allows you to open PageMaker 4.0 – 6.01 publication files and convert them to PageMaker 6.5 files.
28 2002 Cheltenham Computer Training • Advanced Plug-Ins PageMaker 6.5 Advanced From the main menu, choose Utilities > Plug-ins > Publication Converter. You have the option of replacing the earlier files with the converted versions in order to save disk space: To open PageMaker 4.0 – 6.01 publications with the Publication Converter plug-in: • Close all open publications. • From the main menu, choose Utilities > Plug-ins > Publication Converter.
Advanced Plug-Ins PageMaker 6.5 Advanced 29 2002 Cheltenham Computer Training Using EPS Font Scanner Using EPS Font Scanner • When you print on a PostScript printer, you can have PageMaker search EPS graphics and Adobe Illustrator files for fonts. © Cheltenham Computer Training 2002 Scanning for Fonts in EPS files • • Adobe PageMaker 6.5 - Slide No 11 When you print on a PostScript printer, you can have PageMaker search EPS graphics and Adobe Illustrator files for fonts.
30 2002 Cheltenham Computer Training Advanced Plug-Ins PageMaker 6.5 Advanced Using the Change Case Plug-In Using The Change Case Plug-In • The Change Case plug-in allows you to change the case to either lower case, Upper Case, Title Case, Sentence case and Toggle Case. © Cheltenham Computer Training 2002 Changing Cases • Adobe PageMaker 6.5 - Slide No 12 The Change Case plug-in allows you to change the case to either lower case, Upper Case, Title Case, Sentence case and Toggle Case.
Advanced Plug-Ins PageMaker 6.5 Advanced 31 2002 Cheltenham Computer Training Balancing Columns Balancing Columns • The Balance Columns plug-in allows you to select 2 to 40 columns and balance them. © Cheltenham Computer Training 2002 Balancing Columns Adobe PageMaker 6.
32 2002 Cheltenham Computer Training Advanced Plug-Ins PageMaker 6.5 Advanced Review Questions Review Questions © Cheltenham Computer Training 2002 How would you: • • • • • • • • • • Adobe PageMaker 6.
Tables PageMaker 6.5 Advanced 33 2002 Cheltenham Computer Training Tables When you have completed this learning module you will have seen how to: • • • • • • • • • • Use Tables Create New Tables Open Existing Tables Save a Table Create OLE Tables Use OLE Tables Edit and Format Tables Import Tables Export Tables Use Excel and Word Tables FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.
34 2002 Cheltenham Computer Training Tables PageMaker 6.5 Advanced Working with Tables Working with Tables • • There is a separate application in PageMaker called Adobe Table, and from there you can import it into PageMaker. This function is a lot simpler and quicker way to format tables. © Cheltenham Computer Training 2002 Using Tables • • Creating New Tables • Adobe PageMaker 6.
Tables PageMaker 6.5 Advanced Setting up Table Choosing the More button 35 2002 Cheltenham Computer Training • The number of rows and columns can be set up to a maximum of 100 each.
36 2002 Cheltenham Computer Training Using the Border Weight options Tables PageMaker 6.5 Advanced The following are the border weight options you can choose from: • Outside determines the weight of the borders on the perimeter of the table. • Internal determines the weight of the borders within the table. • All sets with weight of the borders inside and out all at once.
Tables PageMaker 6.5 Advanced Setting Colors for the Borders Opening Existing Tables Switching Between Tables • 37 2002 Cheltenham Computer Training • You have to choose a color from the pop-up menu. Choosing None resets all the border weights to 0pt. Setting the fill would apply color to the background of all cells in the new table.
38 2002 Cheltenham Computer Training Using OLE Tables • Tables PageMaker 6.5 Advanced If you are creating a simple table OR if you do not have enough RAM to run PageMaker and Adobe Table simultaneously OR if your table is more then one page, you can still create the table in PageMaker; you can create an OLE Table. • Creating OLE Tables To create an OLE Table in PageMaker: • Go to the page where you would like the table to be inserted.
Tables PageMaker 6.5 Advanced 39 2002 Cheltenham Computer Training Editing Tables Editing Tables • When Editing and Formatting Tables, you must click into a cell before you can type, edit or format text. © Cheltenham Computer Training 2002 Editing and Formatting Tables • Adobe PageMaker 6.5 - Slide No 16 When Editing and Formatting Tables you must click into a cell before you can type, edit or format any text: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.
40 2002 Cheltenham Computer Training Modifying Text in a Range of Cells • Tables PageMaker 6.5 Advanced Select the cells by dragging the text cursor across them. Note: If you would like to select an entire column, you can do so by clicking on the gray bar at the top of each column and dragging across the area you would like selected. OR if you would like to select an entire row you can also do so by clicking on the gray bar at the beginning of the rows and dragging across.
Tables PageMaker 6.5 Advanced Using Vertical Decimal Alignment 41 2002 Cheltenham Computer Training • There are two formatting attributes that are unique to Adobe Table 3.0: Vertical Alignment and Decimal Alignment: • The Vertical Alignment determines whether the text is aligned to the top, center or bottom of the cell. • The Decimal Alignment is used to align numbers. To use the decimal Alignment: • Selected the paragraph that contains the numbers you want to align.
42 2002 Cheltenham Computer Training Changing the Size of the Table • Tables PageMaker 6.5 Advanced From the main menu, choose Format > Format cells OR press the Ctrl + F key combinations to display the Format Cells dialog box: • Type in the new height or width you want. Note: A screen will notify you that you might get unexpected results. • • You can choose Yes to by-pass this notification, and then click Apply to preview the changes. Click the OK button to return to the table.
Tables PageMaker 6.5 Advanced Grouping Cells 43 2002 Cheltenham Computer Training To group cells: • Selecting the cells you would like to group. • From the main menu, choose Cell > Group. Note: you can merge selected cells into one cell. To ungroup cells: • Select the grouped cell. • From the main menu, choose Cell > Ungroup. Using the Table Attributes Palette • • Use the Table Attribute palette to make creating and editing tables easier.
44 2002 Cheltenham Computer Training Using Adobe Table’s Color Dialog boxes Tables PageMaker 6.5 Advanced • Choose Format > Define Colors and use the Table Color Dialog boxes to apply color to text, fill background. You can change or add color to the table borders, or create additional colors: • When using a spot color, it must be added to the color palette in PageMaker before printing. If this is not done properly you will not be able to print the color separations.
Tables PageMaker 6.5 Advanced 45 2002 Cheltenham Computer Training Exporting Tables Exporting Tables • You can export Adobe Table files by choosing File > Export. You must export your table as a graphic. Otherwise, you will risk losing your formatting that has been applied in the Adobe Table. • © Cheltenham Computer Training 2002 Adobe PageMaker 6.5 - Slide No 17 Exporting Tables • You can export Adobe Table files by choosing File > Export. You must export your table as a graphic.
46 2002 Cheltenham Computer Training • Tables PageMaker 6.5 Advanced From the Save as type drop-down list, select on of the following: Tab-delimited - this option will separate the exported data with tabs. OR Comma-delimited - this option will separate the exported data with commas. Exporting a Table as a Graphic • Click the Export button. • From the main menu, choose File > Export > Graphic: • • Enter a name for the exported file into the File Name field.
Tables PageMaker 6.5 Advanced 47 2002 Cheltenham Computer Training Importing Tables Import Tables • • When importing data from an existing file, you must import the file in text only format. The data cannot be imported as graphics. © Cheltenham Computer Training 2002 Importing Table Data • Adobe PageMaker 6.5 - Slide No 18 When importing data from an existing file, you must import the file in text only format. The data cannot be imported as graphics.
48 2002 Cheltenham Computer Training Tables PageMaker 6.5 Advanced • • Now you must choose the file you would like to import. Do not forget to choose the delimiter that separates cells in the text or your text will come in all mixed-up. Importing a Table with the Place Command • • • After exporting the EPS file you now have to import it into PageMaker. Select the Place command. The graphic will be linked to PageMaker and not the Adobe Table file.
Tables PageMaker 6.5 Advanced 49 2002 Cheltenham Computer Training Review Questions Review Questions © Cheltenham Computer Training 2002 How would you: • • • • • • • • • • Adobe PageMaker 6.5 - Slide No 19 Use Tables? Create New Tables? Open Existing Tables? Save a Table? Create OLE Tables? Use OLE Tables? Edit and Format Tables? Import Tables? Export Tables? Use Excel and Word Tables? FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.
Advanced Type PageMaker 6.5 Advanced 51 2002 Cheltenham Computer Training Advanced Type When you have completed this learning module you will have seen how to: • • • • • Use Kerning Use Tracking Use Leading Use the Baseline Shift Use Hyphenations FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.
52 2002 Cheltenham Computer Training Advanced Type PageMaker 6.5 Advanced Horizontal Spacing Horizontal Spacing • The Kern option allows you to adjust the space between characters, allowing you to create an equal amount of space between each word or lines of text. © Cheltenham Computer Training 2002 Using Kerning • Adobe PageMaker 6.
Advanced Type PageMaker 6.5 Advanced Using Tracking • 53 2002 Cheltenham Computer Training Tracking adjusts the density of the type on the page.
54 2002 Cheltenham Computer Training Advanced Type PageMaker 6.5 Advanced Vertical Spacing Vertical Spacing • The Leading option allows you to adjust space between lines of text allowing you to create an equal amount of space between each line. © Cheltenham Computer Training 2002 Using Leading • Adobe PageMaker 6.5 - Slide No 21 The Leading option allows you to adjust the space between lines of text so you can create an equal amount of space between each line.
Advanced Type PageMaker 6.5 Advanced Using the Baseline Shift 55 2002 Cheltenham Computer Training • You can also select the auto leading to have it automatically adjust the space within each line: • Using the Baseline Shift allows you to adjust the Vertical alignment of a specified character.
56 2002 Cheltenham Computer Training Advanced Type PageMaker 6.5 Advanced Hyphenations Hyphenations • Hyphenation allows you to develop a clean Justification of text without breaking words. © Cheltenham Computer Training 2002 Using Hyphenations Adobe PageMaker 6.5 - Slide No 22 • Hyphenation allows for Justification of text without breaking words. Sometimes left aligned text needs Hyphenation: • • Consider Hyphenation for tightening stages of your publication.
Advanced Type PageMaker 6.5 Advanced 57 2002 Cheltenham Computer Training Review Questions Review Questions © Cheltenham Computer Training 2002 How would you: • • • • • Adobe PageMaker 6.5 - Slide No 23 Use Kerning? Use Tracking? Use Leading? Use the Baseline Shift? Use Hyphenations? FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.
Advanced Color PageMaker 6.5 Advanced 59 2002 Cheltenham Computer Training Advanced Color When you have completed this learning module you will have seen how to: • • • Use CMS Work with CMS Turn Off CMS FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.
60 2002 Cheltenham Computer Training Advanced Color PageMaker 6.5 Advanced What Is CMS? What is CMS? • The CMS system is management software that allows you to determine colors under a variety of devices. © Cheltenham Computer Training 2002 Using CMS Adobe PageMaker 6.5 - Slide No 24 • The CMS system is management software that allows you to determine colors under a variety of devices.
Advanced Color PageMaker 6.5 Advanced Working with CMS • 61 2002 Cheltenham Computer Training PageMaker comes with the Kodak Digital Science Color Management System. This installs with PageMaker. CMS color manages the following: • Pre-separated images that are not already targeted to a final output device. • RGB Bitmap Images. • Colors applied to PageMaker Objects. • Spot Colors in EPS Files. • Colors in the RGB screen Image of a CMYK TIFF File.
62 2002 Cheltenham Computer Training Advanced Color PageMaker 6.5 Advanced Review Questions Review Questions © Cheltenham Computer Training 2002 How would you: • • • Adobe PageMaker 6.5 - Slide No 25 Use CMS? Work with CMS? Turn Off CMS? FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.
Scripts PageMaker 6.5 Advanced 63 2002 Cheltenham Computer Training Scripts When you have completed this learning module you will have seen how to: • • • • • • • • Display the Scripts palette Use the Scripts palette menu Create Scripts Add Scripts Remove and Restore Scripts Run Scripts Edit Scripts Trace Scripts FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.
64 2002 Cheltenham Computer Training Scripts PageMaker 6.5 Advanced Working with Scripts Working With Scripts • Scripts are folders that contain simple commands and automated tasks that allow you to speed up your production time when it comes to doing repetitive tasks. © Cheltenham Computer Training 2002 Displaying the Scripts palette • • • Adobe PageMaker 6.
Scripts PageMaker 6.5 Advanced Using the Scripts palette menu • The Scripts palette menus contain all the commands you need to manage your scripts: • • New Script enables you to create your own scripts. Add Script - takes scripts from various locations and add them to your palette. Remove Script - removes scripts from the Scripts palette. Restore Script - allows you to view and restore scripts that have been removed from the Scripts palette.
66 2002 Cheltenham Computer Training Adding Scripts • Scripts PageMaker 6.5 Advanced You can add scripts to the Scripts palette by using the Add Script command on the Scripts palette menu or by copying scripts to the Scripts folder. You can also add scripts by dragging and dropping files to the palette. To use the Scripts palette to add scripts: • From the main menu, choose Windows > Plug-in Palettes > Show Scripts. • From the palette menu, choose the Add Script command.
Scripts PageMaker 6.5 Advanced 67 2002 Cheltenham Computer Training Editing Scripts Editing Scripts • PageMaker 6.5 comes with a Script Editor that allows you to Modify the Pre-installed Scripts or Newly created Scripts. © Cheltenham Computer Training 2002 Editing Scripts • • Adobe PageMaker 6.5 - Slide No 27 From the main menu, choose Windows > Plug-in Palettes > Show Scripts. Press Ctrl, and click the desired script to be edited.
68 2002 Cheltenham Computer Training Tracing Scripts • Scripts PageMaker 6.5 Advanced You can use the Trace Script command to help you understand what the script is doing command by command. Slowing the script down will help you pinpoint where any problems might be. To trace a script: • From the main menu, choose Windows > Plug-in Palettes > Show Scripts. • From Scripts palette, select the script to be traced. • From the Scripts palette menu, choose Trace Script.
Scripts PageMaker 6.5 Advanced 69 2002 Cheltenham Computer Training Review Questions Review Questions © Cheltenham Computer Training 2002 How would you: • • • • • • • • Adobe PageMaker 6.5 - Slide No 28 Display the Scripts palette? Use the Scripts palette menu? Create Scripts? Add Scripts? Remove and Restore Scripts? Run Scripts? Edit Scripts? Trace Scripts? FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.
Prepress Fundamentals PageMaker 6.5 Advanced 71 2002 Cheltenham Computer Training Prepress Fundamentals When you have completed this learning module you will have seen how to: • • • • • • • • • Trouble-Shoot the Publication Check your Images Check your Fonts Check Images and Colors Update Links Use Trapping Terms Use the Save for Service Provider Plug-in Generating Reports Saving files for Service Provider FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.
72 2002 Cheltenham Computer Training Prepress Fundamentals PageMaker 6.5 Advanced Trouble-Shooting Trouble-Shooting • • When you are ready to print your publication, there are a few things to keep in mind so you get back good results from the commercial printer who is handling your files. You will have to check your Links and check your Fonts, as well as the resolutions on the pictures you have placed into your publication.
Prepress Fundamentals PageMaker 6.5 Advanced • 73 2002 Cheltenham Computer Training If a document either does not print OR takes a surprisingly long time to print, check for any errors. Big pictures, strangely shaped picture boxes and clipping paths can contribute to printing errors. • • Checking your Fonts • If one very high resolution picture is being used multiple times, but in different sizes in the document, import copies of the picture that are saved at the required size.
74 2002 Cheltenham Computer Training • Prepress Fundamentals PageMaker 6.5 Advanced If hand-drawn registration or crop marks are in the document, the Registration color needs to be applied to them to make sure that all will show on the separation plates. Note: A general rule to follow is to have a color proof ordered if any color document is being printed. This allows you to check the color accuracy without losing an entire project.
Prepress Fundamentals PageMaker 6.5 Advanced 75 2002 Cheltenham Computer Training Trapping Trapping • Trapping refers to when you apply a slight overlap of colors in order to stop any spaces from happening while printing just in case paper shifts, stretches or plate misalignment occurs. 1. Green is Chocked to Trap the Red. 2. Red is Spread to Trap the Green. 3. No trapping used. © Cheltenham Computer Training 2002 Using Trapping Terms • • 1 2 3 Adobe PageMaker 6.
76 2002 Cheltenham Computer Training Prepress Fundamentals PageMaker 6.5 Advanced Using Save for Service Provider Using Save For Service Provider • Using the Save for Service Provider plug-in allows you to copy your publication, as well as all linked image files, fonts, and other files required to print your document. © Cheltenham Computer Training 2002 Using the Save for Service Provider Plug-in • • Adobe PageMaker 6.
Prepress Fundamentals PageMaker 6.5 Advanced • 77 2002 Cheltenham Computer Training • You can also create a concise report of the information your service provider needs to create output from a PageMaker or PostScript file. The report includes details about fonts, linked graphics, a summary of your print settings, as well as information about who to contact regarding your publication: • The Fonts Tab: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.
78 2002 Cheltenham Computer Training • Links/OPI Tab: • The Printing Tab: Prepress Fundamentals PageMaker 6.5 Advanced FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.
Prepress Fundamentals PageMaker 6.5 Advanced Generating Reports 79 2002 Cheltenham Computer Training • The Inks tab: • From the main menu, Choose Utilities > Plug-ins > Save for Service Provider. The Save for Service Provider dialog box opens in the Summary tab. Use the Check Pub button to preflight the active publication. Use the Check .PS button if you want to check a PostScript file.
80 2002 Cheltenham Computer Training • • • • Prepress Fundamentals PageMaker 6.5 Advanced From the Include section, check the Copy Fonts checkbox, and select one of the kinds of fonts to copy. You have a choice of either All, Type 1 (PostScript), or TrueType. This option will help you to avoid having missing font issues come print time. Use the Notes button to enter contact details information, such as your name and phone number, comments and click the OK button.
Prepress Fundamentals PageMaker 6.5 Advanced 81 2002 Cheltenham Computer Training Review Questions Review Questions © Cheltenham Computer Training 2002 How would you: • • • • • • • • • Adobe PageMaker 6.
Paperless Printing PageMaker 6.5 Advanced 83 2002 Cheltenham Computer Training Paperless Printing When you have completed this learning module you will have seen how to: • • • • • • Print to an EPS Print to a File Export PDF files Convert PageMaker document to a PDF Set the Paper Size Save and Reuse settings FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.
84 2002 Cheltenham Computer Training Paperless Printing PageMaker 6.5 Advanced Printing without Paper Printing without Paper • Printing EPS files turns your publication pages into files that can be imported and used in another application that supports EPS files. © Cheltenham Computer Training 2002 Printing to an EPS • Adobe PageMaker 6.
Paperless Printing PageMaker 6.5 Advanced Printing to a File 85 2002 Cheltenham Computer Training • Enter a name into the Write PostScript to file field and press the Save button: • When Printing from PageMaker 6.5 you do not always have to print directly to the printer, you can create what is known as a Print file that can be sent to a Postscript printer when you are ready to print out your publication.
86 2002 Cheltenham Computer Training • Paperless Printing PageMaker 6.5 Advanced Enter a name into the Write PostScript to file field and press the Save button: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.
Paperless Printing PageMaker 6.5 Advanced 87 2002 Cheltenham Computer Training Creating PDF files Creating PDF files • The PDF (Portable Document Format) file is a good way to distribute files around the world and on both the MAC and PC operating systems. © Cheltenham Computer Training 2002 Exporting PDF files • • Adobe PageMaker 6.5 - Slide No 34 The PDF (Portable Document Format) file is a good way to distribute files around the world and on both the MAC and PC operating systems.
88 2002 Cheltenham Computer Training Converting PageMaker document to a PDF • Paperless Printing PageMaker 6.5 Advanced Open the PageMaker publication that you would like to convert OR create a new PageMaker publication. • • From the main menu, choose File > Export > Adobe PDF. Select Distill Now radio button. Note: This option will only be available if Adobe Acrobat Distiller is installed. • Select the View PDF Using option and use the drop down list to choose a PDF viewer.
Paperless Printing PageMaker 6.5 Advanced Saving and Reusing settings • 89 2002 Cheltenham Computer Training You can save your settings that are specified when exporting a PDF, so that you can reuse them again. To save the settings: • From the main menu, choose File > Export > Adobe PDF. • Apply the settings you would like, using the available buttons and options. • Click the Save Settings button. Note: Any previous settings that were saved, will be are replace.
90 2002 Cheltenham Computer Training Paperless Printing PageMaker 6.5 Advanced Review Questions Review Questions © Cheltenham Computer Training 2002 How would you: • • • • • • Adobe PageMaker 6.5 - Slide No 35 Print to an EPS? Print to a File? Export PDF files? Convert PageMaker document to a PDF? Set the Paper Size? Save and Reuse settings? FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.
Web Publishing PageMaker 6.5 Advanced 91 2002 Cheltenham Computer Training Web Publishing When you have completed this learning module you will have seen how to: • • Prepare to Export to HTML Convert publications to HTML FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.
92 2002 Cheltenham Computer Training Web Publishing PageMaker 6.5 Advanced Exporting HTML Exporting HTML • • When preparing a publication for export to HTML, you must remember that not all objects used in the publication will transfer. Boxes, Ovals and Polygons will not be exported, only text and graphics will convert. © Cheltenham Computer Training 2002 Preparing to Export to HTML • Adobe PageMaker 6.
Web Publishing PageMaker 6.5 Advanced • The Edit Contents dialog box: • The Options dialog box: 93 2002 Cheltenham Computer Training FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.
94 2002 Cheltenham Computer Training • Converting publications to HTML Web Publishing PageMaker 6.5 Advanced The New HTML Document dialog box: To create an HTML file from a PageMaker publication: • Open the publication you want to convert to an HTML file OR create a publication to be exported. • • • • From the main menu, choose File > Export > HTML. From the Export HTML dialog box, click the Document button to set the desired Document location and File Name.
Web Publishing PageMaker 6.5 Advanced • • • • • • • 95 2002 Cheltenham Computer Training From the Options dialog box check the Approximate layout using HTML Tables when exporting pages checkbox. In the Export Page width field, set the desired page width. Check the Preserve character attributes checkbox. From the Graphics section, select the desired file format to use when converting the graphic images in your publication.
96 2002 Cheltenham Computer Training Web Publishing PageMaker 6.5 Advanced Review Questions Review Questions © Cheltenham Computer Training 2002 How would you: • • Adobe PageMaker 6.5 - Slide No 37 Prepare to Export to HTML? Convert publications to HTML? FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.
Adobe PageMaker 6.5 Advanced Level Exercise Workbook C C T G L O B A L .
© 1995-2002 Cheltenham Computer Training Crescent House 24 Lansdown Crescent Lane Cheltenham Gloucestershire GL50 2LD, UK Tel: +44 (0)1242 227200 Fax: +44 (0)1242 253200 Email: info@cctglobal.com Internet: http://www.cctglobal.com All trademarks acknowledged. E&OE. © Cheltenham Computer Training 1995-2002 No part of this document may be copied without written permission from Cheltenham Computer Training unless produced under the terms of a courseware site license agreement with Cheltenham Computer Training.
INSTALLING THE SAMPLE FILES INTO THE HARD DISK............................................................ 1 INSTALLING THE SAMPLE FILES ................................................................................................................... 1 WORKING ON BOOKS ............................................................................................................................. 3 BUILDING A BOOK LIST ...........................................................................................
EXERCISE – Installing the Sample Files into the Hard Disk PageMaker 6.5 Advanced 1 2002 Cheltenham Computer Training Installing the Sample Files into the Hard Disk Installing the sample files • • • Use Windows Explorer to create a folder called PageMaker 6.5 Advanced Samples, in the My Documents folder. If you are installing the sample files from the CD-ROM, place the CD-ROM in the CD drive and copy the files from the pagemaker_6_5_advanced\exercise_files to the My Documents\PageMaker 6.
EXERCISE - Working on Books PageMaker 6.5 Advanced 3 2002 Cheltenham Computer Training Working on Books Building a Book List • • • Use Windows Explorer to create a folder called PageMaker 6.5 Advanced Work Folder in the My Documents folder. Use Windows Explorer to create folders called For Output and For the Web in the PageMaker 6.5 Advanced Work Folder. Launch PageMaker 6.5 and open the Table of contents.p65 file from the PageMaker 6.
4 2002 Cheltenham Computer Training • Working on Books - EXERCISE PageMaker 6.5 Advanced From the main menu, choose Utilities > Book to display the Book Publication List dialog box. Note: In the Files/Directories list, navigate to the PageMaker 6.5 Advanced Samples folder so that all .P65 files appear in the list. You can do this by double-clicking on the correct drive letter (for example, [-c-]) and the appropriate folders until the desired files are shown: • Double-click the Chpter 1.p65, Chpter 2.
EXERCISE - Working on Books PageMaker 6.5 Advanced 5 2002 Cheltenham Computer Training Creating a Table of Contents • Still in the TOC Book1.
EXERCISE - Libraries PageMaker 6.5 Advanced 7 2002 Cheltenham Computer Training Libraries Using the Library • • Open the Chpter 1.p65 file from the PageMaker 6.5 Advanced Samples folder. Note: If the Libraries palette is already open when you launch PageMaker 6.5, close the palette by selecting the X at the far right of the Library palette: • • From the main menu, choose Window > Plug-in Palettes > Show Library.
8 2002 Cheltenham Computer Training Libraries - EXERCISE PageMaker 6.5 Advanced • From the Library palette menu, make sure the Edit item after adding option is unchecked: • Select the Bee on snflwr.tif picture in the publication and press the plus (+) button on the Library palette to add this item to the Library. Select the Butterfly.tif picture in the publication and press the plus (+) button on the Library palette to add this item to the Library. Delete both pictures from the publication page.
EXERCISE - Libraries PageMaker 6.5 Advanced • • • • 9 2002 Cheltenham Computer Training Select the Butterfly item and drag it onto the publication page 3. Move the placed picture to the lower right corner of page 3 and snap the picture to the right and bottom margins. From the main menu, choose Window > Plug-in Palettes > Hide Library. Press the Ctrl + Shift + S key combination and save the file as Chapter 1.p65 into the PageMaker 6.5 Advanced Work Folder.
EXERCISE - Advanced Plug-ins PageMaker 6.5 Advanced 11 2002 Cheltenham Computer Training Advanced Plug-ins Counting Words • • • Close the Chapter 1.p65 file and open the Chpter 2.p65 file from the PageMaker 6.5 Advanced Samples folder. From the main menu, choose Utilities > Plug-ins > Word Counter. Examine the results and press the Close button. FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.
EXERCISE - Tables PageMaker 6.5 Advanced 13 2002 Cheltenham Computer Training Tables Exporting Tables • • • • • • • • • Minimize PageMaker 6.5. Launch Adobe Table 3.0 (this application is installed as a part of PageMaker 6.5 typical installation) and click the Cancel button when the New Table dialog box appears. Open the Advanced Table.tbl file from the PageMaker 6.5 Advanced Samples folder: From the main menu, choose File > Export > Graphic. Navigate to the PageMaker 6.
14 2002 Cheltenham Computer Training • • Tables - EXERCISE PageMaker 6.5 Advanced With the placed EPS file selected, press the plus (+) button on the Library palette to add this item to the Library. Double-click the new item in the Library palette to open the Item information dialog box, and enter the following information: Title - February Author - Your Name Date - Current date • • Press the OK button, and then delete the placed image from the publication page.
EXERCISE - Advanced Type PageMaker 6.5 Advanced 15 2002 Cheltenham Computer Training Advanced Type Using Tracking • • • Close the Chapter 2.p65 and open the Chpter 3.p65 file from the PageMaker 6.5 Advanced Samples folder. With the Text tool selected, place the cursor into the body of text and press the Ctrl + A. Note: If the Control palette is already open when you launch PageMaker 6.
EXERCISE - Advanced Color PageMaker 6.5 Advanced 17 2002 Cheltenham Computer Training Advanced Color Turning off CMS • • From the main menu, choose File > Preferences > General. In the Preferences dialog box click the CMS setup button: • Within the Color Management drop down list select the Off command and click the OK button twice to return to the publication: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.
EXERCISE - Scripts PageMaker 6.5 Advanced 19 2002 Cheltenham Computer Training Scripts Applying Scripts • • Close the Chapter 3.p65 publication and open the Chapter 2.p65 file from your PageMaker 6.5 Advanced Work Folder. Note: If the Master Pages palette is already open when you launch PageMaker 6.
20 2002 Cheltenham Computer Training Scripts - EXERCISE PageMaker 6.5 Advanced • Note: If the Scripts palette is already open when you launch PageMaker 6.5, close the palette by selecting the X at the far right of the Scripts palette: • • • From the main menu, choose Window > Plug-in Palettes > Show Scripts. Using the Pointer tool, select the two columns on page 15.
EXERCISE - Scripts PageMaker 6.5 Advanced • • • 21 2002 Cheltenham Computer Training From the Library palette, select the Butterfly item and drag it onto page 15. Select the placed picture and press the Ctrl + Alt + E key combination to open the Text Wrap dialog box. Enter the following into the Text Wrap dialog box: Wrap option - Middle icon Text flow - Right icon Left Standoff - 0.25 Right Standoff - 0.25 Top Standoff - 0.25 Bottom Standoff - 0.25 • • Click the OK button.
22 2002 Cheltenham Computer Training Scripts - EXERCISE PageMaker 6.5 Advanced • Place the picture at the top right corner of the second column on page 15: • Go to the page 24. Notice the text on the right column is now flowing of the publication page. Next you will adjust this text to fit the right column and place the remaining text onto page 25. Using the Pointer tool, select the text in the right column on page 24.
EXERCISE - Scripts PageMaker 6.5 Advanced 23 2002 Cheltenham Computer Training • Place the Loaded Text icon at the top left corner of the left column of page 25 and click the mouse button to place the loaded text: • • From the Library palette, select the February item and drag it onto page 25. From the Control palette, set the image to 106.7% of its original size: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.
24 2002 Cheltenham Computer Training Scripts - EXERCISE PageMaker 6.5 Advanced • Place the picture at the bottom left corner of the page margins on page 25: • Select and right-click page 26 icon, and select the Remove Pages option to remove page 26: • Press the Ctrl + S key combination to save your work. FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.
EXERCISE - Prepress Fundamentals PageMaker 6.5 Advanced 25 2002 Cheltenham Computer Training Prepress Fundamentals Saving for Service Provider • • • • • Still in the Chapter 2.p65 file, from the main menu, choose Utilities > Plug-ins > Save for Service Provider. From the Save for Service Provider dialog box, click the Package button. From the Include section, check the Copy fonts option, and select the All radio button. From the Report type drop-down list, choose Formatted (.
26 2002 Cheltenham Computer Training Prepress Fundamentals - EXERCISE PageMaker 6.5 Advanced • Specify the For Output folder in the PageMaker 6.5 Advanced Work Folder as the location to save the files to: • • Click the Save button to begin packaging the publication. Click the Close button in the Save for Service Provider dialog box to return to the publication. Press the Ctrl + S key combination to save your work.
EXERCISE - Paperless Printing PageMaker 6.5 Advanced 27 2002 Cheltenham Computer Training Paperless Printing Creating a PDF • • Note: Please make sure that you have the Adobe Acrobat installed on your machine, before creating a PDF file. Still in the Chapter 2.
EXERCISE - Web Publishing PageMaker 6.5 Advanced 29 2002 Cheltenham Computer Training Web Publishing Exporting to HTML • • Still in the Chapter 2.p65 file, from the main menu, choose File > Export > HTML. In the Export HTML dialog box, select the Untitled1 HTML Document Tile to display the page Contents: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2002 - www.cctglobal.
30 2002 Cheltenham Computer Training Web Publishing - EXERCISE PageMaker 6.5 Advanced • Click on the Document button to open the Document Save As dialog box: • • • Save the document in the PageMaker 6.5 Advanced Work Folder\For the Web folder. Name the file Web Book.htm and click OK to return to the Export HTML dialog box. Click on the Graphics button, and select the same location for the graphics: PageMaker 6.5 Advanced Work Folder\For the Web.
EXERCISE - Web Publishing PageMaker 6.5 Advanced • 31 2002 Cheltenham Computer Training Click on the Options button to open the Options dialog box and make the following changes: Approximate layout using HTML Tables when exporting pages - Checked Export page Width - 612 Pixels Preserve character attributes - Checked Exports as - All Gif File Names - Use short name (8.3) Down sample to 72dpi - Checked • • • Click the OK to return to the Export HTML dialog box.
