Operation Manual

636
Automation
Last updated 11/30/2015
2 In the merged document, choose Update Data Fields.
The changes that have been made by updating the data fields appear in a log file.
This option works best when you simply edit or add records in the data source file. If you add placeholder fields, add
new fields to the data source, or change the settings in the Create Merged Document dialog box, use the Create Merged
Document option to generate a new merged document.
Overset text reports
The Overset Text Report appears if the Generate Overset Text Report option is selected in the Create Merged
Document dialog box, and if one or more fields include overset text after the data is merged.
The report displays each overset instance in a numbered list showing the page number the text appears on, overset
character/word count and a snippet of the overset text.
If the report appears when you create a merged document, use the report to fix the overset condition. For example, you
may want to increase the text frame size, decrease the font size, or edit the text.
Content placement options
The following options appear in the Content Placement Options dialog box:
Fit Images Proportionally Maintains the image’s aspect ratio but scales the image to fit within the frame (default).
Fit Images To Frames Scales the image so that its aspect ratio is identical to the frame’s aspect ratio.
Fit Frames To Images Preserves the image size but adjusts the frame size to match it.
Preserve Frame And Image Sizes Places the image at its intrinsic size into the frame, aligned to the upper-left corner of
the frame. The image is cropped if too large for the frame.
Fill Frames Proportionally Places the image so that its height or width fills the frame, leaving the rest of the image
cropped.
Center In Frame Aligns the center of the image to the center of the frame.
Link Images Creates a link, or file path, to the original image file. If this option is not selected, all image data is
embedded in the InDesign document.
Remove Blank Lines For Empty Fields Remove paragraph returns inserted for empty fields. This is especially useful for
mailings in which you have an optional address field. This option ignores soft returns. If any characters, including
spaces, appear on the line, the line is not deleted.
Record Limit Per Document Specifies the maximum number of records for each merged document. When this
threshold is reached, a new document is created. This document has the number of pages necessary to hold the
remaining records being merged (up to the per-record limit). This option is available only when Single Record is
selected.
Page Limit Per Document Specifies the maximum number of pages for each document. When the threshold is reached,
a new document is created with the number of pages necessary to hold the remaining records being merged (up to the
per-page limit). This option is available only when Multiple Records are selected from the Records Per Document Page
menu when merging.