Operation Manual

544
Exporting and publishing
Last updated 11/30/2015
Export to PDF for printing
Exporting a document or book to Adobe PDF is as simple as using the default High Quality Print settings, or as
customized as you need it to be to suit your task. The PDF export settings you specify are saved with the application,
and will apply to every new InDesign document or book you export to PDF until you change them again. To quickly
apply custom settings to PDF files, you can use presets.
You can export a document, a book, or selected documents in a book as a single PDF file. You can also copy content
from your InDesign layout to the Clipboard, and automatically create an Adobe PDF file of that content. (This is useful
for pasting a PDF file into another application, such as Adobe Illustrator.)
When you export an InDesign file to PDF, you can preserve navigation elements such as table of contents and index
entries, and interactivity features such as hyperlinks, bookmarks, media clips, and buttons. You also have the option of
exporting hidden layers, nonprinting layers, and nonprinting objects to PDF. If you’re exporting a book, you can merge
identically named layers by using the Book panel.
For information on creating accessible PDF documents, see Adobe InDesign accessibility.
Export an open document to PDF for printing
1 Choose File > Export.
2 Specify a name and location for the file.
3 For Save As Type (Windows) or Format (Mac OS), choose Adobe PDF (Print), and then click Save.
When you select the Adobe PDF (Print) option, you cannot include interactive elements in the PDF. To export an
interactive document to PDF, see
Create interactive documents for PDF.
4 Do one of the following:
• To use a predefined set of job options, choose a preset from the Adobe PDF Preset menu.
• To create a PDF/X file, either choose a PDF/X preset from the Adobe PDF Preset menu, or choose a predefined
PDF/X format from the Standard menu.
• To customize options, select a category from the list on the left and then set the options.
5 For Compatibility, choose the lowest PDF version necessary to open the files you create.
6 Click Export (Windows) or Save (Mac OS).
To reset options to the default, in the Export Adobe PDF dialog box, hold down Alt (Windows) or Option (Mac OS)
and click Reset. (The Cancel button changes to Reset.)
Prepare layers before exporting a book to PDF
When you export a book to PDF, you can show and hide InDesign layers in the PDF document. To avoid duplication
of layer names in the PDF, you can merge the layers on export.
If the Merge Identically Named Layers On Export option is selected, layer names appear under the same book name in
Acrobat or Reader. If this option is not selected, layer names appear separately under each document name.
1 If you don’t want certain layers to be merged, give them unique names in each book document.
Layer names are case-sensitive, so “Art” and “art” layers are not merged.
2 In the Book panel menu, select Merge Identically Named Layers On Export.
Note: When you export the book to PDF, make sure that Create Acrobat Layers is selected. To select this option, you
must use Acrobat 6 (PDF 1.5) or later compatibility.