Operation Manual

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Exporting and publishing
Last updated 11/30/2015
Enable Copying Of Text, Images, And Other Content Lets users select and copy the contents of a PDF.
Enable Copying Of Content And Access For The Visually Impaired Lets visually impaired users use screen readers to
read and copy the document. This option is only available for low (40-bit RC4) encryption.
Enable Text Access For Screen Reader Devices For The Visually Impaired Lets visually impaired users read the
document with screen readers, but doesn’t allow users to copy or extract the document’s contents. This option is
available only for high (128-bit RC4 or AES) encryption.
Enable Plaintext Metadata Allows users to copy and extract content from the PDF. This option is only available when
Compatibility is set to Acrobat 6 (PDF 1.5) or later. Selecting this option allows storage/search systems and search
engines to access metadata stored in the document.
Font embedding and substitution
A font can be embedded only if it contains a setting by the font vendor that permits it to be embedded. Embedding
prevents font substitution when readers view or print the file, and ensures that readers see the text in its original font.
Embedding increases file size only slightly, unless the document uses CID fonts, a font format commonly used for Asian
languages. You can embed or substitute fonts in Acrobat or when you export an InDesign document to PDF.
You can embed the entire font, or just a subset of the characters used in the file.
When a font cannot be embedded due to the font vendor settings, and someone who opens or prints a PDF does not
have access to the original font, another font is temporarily substituted. To avoid problems, print only PDF files in
which fonts can be embedded.
The Multiple Master typeface can stretch or condense to fit, to ensure that line and page breaks in the original
document are maintained. The substitution cannot always match the shape of the original characters, however,
especially if the characters are unconventional ones, such as script typefaces.
Preparing a document for on-screen viewing
With its small file sizes, platform independence, and online navigation, Adobe PDF is an ideal format for distributing
documents electronically and viewing them on-screen. You can send Adobe PDF documents to other users as e-mail
attachments, or you can distribute the documents on the web or on an intranet.
For information on creating accessible PDF documents, see Adobe InDesign CS4 accessibility.
The following guidelines apply to electronically distributed Adobe PDF files:
• Before putting Adobe PDF documents on a website, check to see that the text, artwork, and layout in the documents
are complete and correct.
• Make sure that table of contents entries, hyperlinks, and bookmarks are generated correctly. Table of contents entries
are generated automatically from information in the Bookmarks panel.
• Set up passwords and other security options.