Operation Manual

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Tables
Last updated 11/30/2015
If you create a table within a cell, you cannot use the mouse to select any part of the table that oversets the cell boundary.
Instead, expand the row or column; or place the insertion point in the first part of the table, and use keyboard shortcuts
to move the insertion point and select text.
Importing tables from other applications
When you use the Place command to import a Microsoft Word document that includes tables, or a Microsoft Excel
spreadsheet, imported data is an editable table. You can use the Import Options dialog box to control the formatting.
You can also paste data from an Excel spreadsheet or a Word table into an InDesign or InCopy document. The
Clipboard Handling preference settings determine how text pasted from another application is formatted. If Text Only
is selected, the information appears as unformatted tabbed text, which you can then convert to a table. If All
Information is selected, the pasted text appears in a formatted table.
If you’re pasting text from another application into an existing table, insert enough rows and columns to accommodate
the pasted text, select the Text Only option in Clipboard Handling preferences, and make sure that at least one cell is
selected (unless you want to embed the pasted table into a cell).
If you want more control over formatting the imported table, or if you want to maintain spreadsheet formatting, use
the Place command to import the table. If you want to maintain a link to the spreadsheet, select the Create Links When
Placing Text And Spreadsheet Files option in File Handling preference settings.
You can also copy and paste tabbed text across a selection of table cells. This technique is a great way to replace content
while preserving formatting. For example, suppose you want to update the content of a formatting table in a monthly
magazine. One possibility is to link to an Excel spreadsheet. However, if your content comes from a different source, you
can copy the tabbed text containing the new content, select the range of cells in the formatted InDesign table, and paste.
Add text to a table
You can add text, anchored objects, XML tags, and other tables to table cells. The height of a table row expands to
accommodate additional lines of text, unless you set a fixed row height. You cannot add footnotes to tables.
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Using the Type tool , do any of the following:
• Position the insertion point in a cell, and type text. Press Enter or Return to create a new paragraph in the same
cell. Press Tab to move forward through cells (pressing Tab in the last cell inserts a new row). Press Shift+Tab to
move backwards through cells.
• Copy text, position the insertion point in a cell, and then choose Edit > Paste.
• Position the insertion point in a cell where you want to add text, choose File > Place, and then double-click a text
file.
Add graphics to a table
1 Place the insertion point in the table cell into which you want to add the image.
2 Do any of the following:
• Choose File > Place, and select one or more graphic files.
• Select and drag-and-drop one or more graphic from the Graphics category in the CC Libraries panel.
The image or images are available on the placegun.
3 To place the image or images, click inside each table cell.
4 Do any of the following: