Operation Manual

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Last updated 11/30/2015
Edit Notes preferences
Preferences settings let you set the color for note anchors, bookends, and backgrounds when inline in the Story Editor.
You can also choose to display note info as a tool tip, as well as choose whether to include note content in Find/Change
operations and spell checking in the Story Editor.
1 Choose Edit > Preferences > Notes (Windows) or InDesign > Preferences > Notes (Mac OS).
2 Select a color for note anchors and note bookends from the Note Color menu. Select [User Color] to use the color
specified in the User dialog box. This is especially useful if more than one person is working on the file.
3 Select Show Note Tool Tips to display note information and some or all of the note content as a tool tip when the
mouse pointer hovers over a note anchor in Layout view or a note bookend in Story Editor.
4 Specify whether you want to include inline note content when using the Find/Change and Spell Check commands
(in Story Editor only).
Note: In Layout view, you cannot use the Find/Change and Spell Check commands to search for the contents of notes,
regardless of the settings in the Preferences dialog box. However, Change All does edit the contents of notes.
5 Select either [None] or [Note Color] (the color you chose in step 2) to use for the background color of an inline note.
6 Click OK.
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Linked stories (CS5.5)
Replicating content across various pages is no easy task; copy-pasting is error prone and time consuming. Use linked
stories to manage multiple versions of a story or text content in the same document. Linked stories make it easier to
support emerging workflows, where for example, you need to design for vertical and horizontal layouts. Linked stories
also work well for traditional print and publishing workflows, where you might need to synchronize boilerplate text on
different pages.
Linked stories behave similar to traditional links. You can designate a story as the parent, and then place the same story
at other places in the document as child stories. Whenever you update the parent story, the child stories are flagged in
the Links panel and you can update them to synchronize with the parent story. You can create linked stories using
regular stories or text on path stories. Anchored objects inside stories are also supported.
Linked stories remain in sync when you update any applied styles InDesign styles.
Linked stories are flagged as out of sync in the Links panel, even though there are no visible changes. Global changes
in the document that causes InDesign to recompose the stories, flags the links. These global changes may be due to
updates to options or definitions of the following:
• Footnotes
• Text v ariables
• Conditional text
• Swatches
• XML Tags
• Named grids