Operation Manual

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Last updated 11/30/2015
3 Choose File > Place.
4 Select Replace Selected Item if you want the imported file to replace the contents of a selected frame, to replace
selected text, or to be added to the text frame at the insertion point. Deselect this option to flow the imported file
into a new frame.
5 Select Show Import Options, and then double-click the file you want to import.
6 Set import options, and then click OK.
If you haven’t already designated an existing frame to receive text, the pointer becomes a loaded text icon, ready to flow
text wherever you click or drag.
The placed text frame can be converted into either a plain text frame or a frame grid, depending on the settings in the
Story panel. You can choose Type > Writing Direction > Horizontal or Vertical to determine the frame’s writing
direction. When text is placed in a frame grid, the document defaults set in the Grid tool apply to the frame grid. Apply
grid formatting as necessary.
If you receive an alert that the requested filter wasn’t found, you may be trying to place a file from a different word-
processing application or from an earlier version of Microsoft® Word, such as Word 6. Open the file in its original
application and save it as RTF, which preserves most formatting.
If the imported Microsoft Excel document displays red dots in cells, adjust cell size or text attributes so that overset
content becomes visible. You can also place the file as unformatted tabbed text, and then convert the tabbed text to a
table.
About import filters
InDesign imports most character and paragraph formatting attributes from text files but ignores most page-layout
information, such as margin and column settings (which you can set in InDesign). Note the following:
• InDesign generally imports all formatting information specified in the word-processing application, except
information for word-processing features not available in InDesign.
• InDesign can add imported styles to its list of styles for the document. A disk icon appears next to imported
styles. (See Convert Word styles to InDesign styles.)
• The import options appear when you select Show Import Options in the Place dialog box, or when you import an
Excel file. If Show Import Options is deselected, InDesign uses the import options last used for a similar document
type. The options you set remain in effect until you change them.
• If InDesign cannot find a filter that recognizes a file by either its file type or file extension, an alert message appears.
For best results in Windows, use the standard extension (such as .doc, .docx, .txt, .rtf, .xls, or .xlsx) for the type of
file you’re importing. You may need to open the file in its original application and save it in a different format, such
as RTF or text-only.
For more information on import filters, see the Filters ReadMe PDF file at
www.adobe.com/go/lr_indesignfilters_cs5_en.
Microsoft Word and RTF import options
If you select Show Import Options when placing a Word file or an RTF file, you can choose from these options:
Table Of Contents Text Imports the table of contents as part of the text in the story. These entries are imported as text
only.
Index Text Imports the index as part of the text in the story. These entries are imported as text only.