Adobe® InDesign® CC Help
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iii Contents Chapter 1: What's New New features summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1 Chapter 2: Workspace and workflow Create new documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
iv INDESIGN Contents Reviewing the Forms tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186 Testing a form in Acrobat . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186 Working with Frames . . . . . . . . . . . . . . . . . . .
v INDESIGN Contents Chapter 6: Typography Format paragraphs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 323 Using fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 328 Formatting text . .
vi INDESIGN Contents Chapter 10: Color Apply color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 474 Understanding spot and process colors Tints . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 484 . . . . . . . . . . . . . . . . . . .
vii INDESIGN Contents Printing graphics and fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 622 Adjusting ink options for trapping . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 623 Printing booklets using your desktop printer . . . . . . . . . . .
1 Chapter 1: What's New New features summary Adobe InDesign CC 2015 includes new features and enhancements to make your design and publishing experiences better than ever. Using the Publish Online feature, you can now use the provided embed code to easily embed your published document on any website. For designers who work on a Surface Pro or other Windows 8 (or higher) tablets, the InDesign Touch workspace brings exciting new and intuitive ways to create layouts, mirroring the touch gestures of Comp CC.
2 What's New What's more - you can easily switch back to a traditional workspace at any point in time to leverage the full collection of InDesign tools and features. For a quick tutorial on how you can use the new Touch workspace to comp layouts in a jiffy with simple gestures, see Comp layouts in a touch environment . For more information, see the article on Touch workspace .
3 What's New For a quick tutorial on how you can access special font properties of OpenType fonts for greater typographic control, see Work with glyphs more easily . For more information, see the article on Glyphs and special characters.
4 What's New You’ll see the same search results in the CC Libraries panel that you see on the Adobe Stock website. Download a preview or license an image. Edit Original You can now edit images and graphics that are in your CC Library, no matter which Adobe application they are created in. Simply double-click (or right-click and choose Edit) any image or vector illustration, and Photoshop or Illustrator, respectively will launch with the asset opened for editing.
5 What's New Publish Online also includes the following enhancements: Multiple page spread Now, if you create an InDesign document that contains spreads with more than two pages, the published document will display multiple pages on a spread in the same way as they are displayed in InDesign Publish documents with multiple page sizes Now you can publish documents that contain pages with different sizes.
6 What's New Images in Table Cells Publish Online (Technology Preview) Adobe Stock What's changed Enhancements to Creative Cloud Libraries Document Drawing Performance Improvements Print PDF Export dialog viewing options Mercury Performance Improvements Everyday tasks are faster thanks to performance enhancements in InDesign. You’ll notice a difference when you zoom or scroll in your documents, and when InDesign generates page thumbnails in the Pages panel.
7 What's New For an even richer user experience, you can also add buttons, slideshows, animation, audio, and video using the interactive authoring features of InDesign CC. For more information, see the article on Publish Online (Preview). Enhancements to Creative Cloud Libraries You can now add the following InDesign categories to your CC libraries: • Character styles • Paragraph styles • Color themes Note: In the previous release of InDesign, the CC Libraries feature included the Text Styles category.
8 What's New And add one or more character or paragraph styles from the Character or Paragraph Styles panel to the current CC Library by selecting the styles and clicking the new Add to CC Libraries icon. When you create a new character or paragraph style in InDesign, you can add it directly to a CC Library. Simple, check the Add to CC Library option and select the CC Library.
9 What's New If you use a character or paragraph style from a CC Library in a document, the style will then be available in the Character Styles or Paragraph Styles panel. Color Themes Color themes picked using the Color Themes tool can now be directly added to the CC Libraries Color Themes category. Color swatches Now add one or more color swatches from the Swatches panel to the selected CC Library by choosing the colors and clicking the new Add to CC Libraries icon.
10 What's New When you create a new color swatch in InDesign, you can add it directly to a CC Library. Check the Add to CC Library option and select the CC Library. Linked Assets with CC Libraries Graphic assets from CC Libraries (created in other applications such as Illustrator and PhotoShop) can now be placed as linked or copied objects in InDesign. If a linked object is updated in the CC Library, the update is reflected in the InDesign document.
11 What's New For more information, see the article on Creative Cloud Libraries . Paragraph shading New in this release of InDesign CC Add colorful highlights that travel with the text on the page. InDesign's new Paragraph Shading feature provides you with the capability to create a shade (or color) behind a paragraph. You can even shade paragraphs within non-rectangular text frames. Use paragraph shading in the final document to draw reader’s attention (focus) to a paragraph.
12 What's New The benefit of using paragraph shading is that since the paragraph shading is applied on text, the shading will move or resize as the text is moved or resized. For more information, see the article on Create a shade (or color) behind a paragraph. Images in Table Cells New in this release of InDesign CC Now when you place an image in a table, InDesign considers the cell an image frame.
13 What's New Adobe Stock is a new service that sells millions of high-quality, royalty-free photos, illustrations, and graphics. You can launch Adobe Stock from within InDesign and then search for photos, illustrations, and vectors. When you've found the asset that you need, you can then download it to your desktop or a selected InDesign CC Library. When the CC Library is syncd with the new Adobe Stock assets, you can then include these in your InDesign documents.
14 What's New Note: Until InDesign CC 2014, these view options were only available in the Export to Interactive PDF dialog. For more information, see the article on General options for PDFs.
15 Chapter 2: Workspace and workflow Create new documents Page design begins with the basics: starting a new document, setting up pages, and positioning margins and columns or changing grid settings. Create a new document 1 Choose File > New > Document. The New Document dialog box combines the Document Setup and the Margins And Columns dialog boxes, so that you can set up the page size, margins, and page columns all in one place. You can change these settings at any time.
16 Workspace and workflow Master Text Frame CS5.5 and earlier: Select this option to create a text frame the size of the area within the margin guides, matching the column settings you specified. The master text frame is added to the A Master. (See Use text frames on master pages.) The Master Text Frame option is available only when you’ve chosen File > New > Document. Primary Text Frame CS6 and later: select this option to add a primary text frame on the master page.
17 Workspace and workflow A Spread (black lines) B Page (black lines) C Margin guides (magenta lines) D Column guides (violet lines) E Bleed area (red lines) F Slug area (blue lines) Document window notes: • Lines of other colors are ruler guides which, when present, appear in the layer color when selected. See Layers . • Column guides appear in front of margin guides. When a column guide is exactly in front of a margin guide, it hides the margin guide.
18 Workspace and workflow • Choose File > New > Document, and then choose a preset from the Document Preset menu in the New Document dialog box. The New Document dialog box displays the preset layout options. 2 Make changes to the options (if desired) and click OK. To skip the New Document dialog box, press the Shift key as you select a preset from the Document Preset menu.
19 Workspace and workflow All sync operations are initiated by users. They cannot be scheduled or performed automatically (such as at launch or during shutdown). Prerequisites for this feature to work: • Computers should be connected to the Internet. • You have signed into your Adobe Creative Cloud account on both computers.
20 Workspace and workflow The settings are downloaded to your local computers and are updated in the application. If you change glyph sets, keyboard shortcuts, custom workspaces, or PDF presets, you should initiate sync before you close the application. You ) in the can see the sync status in the left-bottom corner of the document status bar. Click the Sync Settings icon ( status bar and then click Sync Settings Now.
21 Workspace and workflow Select the checkboxes for the settings that you want to sync. You can also choose what to do in case of conflict. Note: To sync your settings successfully, you must change the settings only from within the application. The sync settings feature does not sync any file that is manually placed in a folder location. Choose an option in case of conflict There are situations when the system could detect sync conflicts.
22 Workspace and workflow • Sync Local: Sync local settings on this computer to the cloud; overwrite the cloud version with the local version of settings. • Sync Cloud: Sync from the cloud to this local computer; ignore changes made to the local settings and replace them with the settings in the cloud. What’s not supported • Keyboard shortcuts created for Windows will only sync with a Windows computer. Mac keyboard shortcuts will only sync with a Mac computer.
23 Workspace and workflow Note: Content Collector and Content Placer tools are not available in CS5.5 or earlier. Display the toolbox ? Choose Window > Tools. Display tool options ? Double-click a tool in the toolbox. This procedure works only for some tools, such as the Eyedropper, Pencil, and Polygon tools. Display and select hidden tools 1 In the toolbox, position the pointer over a tool that has hidden tools and hold down the mouse button. 2 When the hidden tools appear, select a tool.
24 Workspace and workflow Select tools temporarily 1 When one tool is selected, hold down the keyboard shortcut of a different tool. 2 With the keyboard shortcut still held down, perform an action. 3 Release the keyboard shortcut to return to the previous tool. For example, if the Gap tool is selected, hold down the V key to temporarily use the Selection tool. When you release the V key, the Gap tool is selected.
25 Workspace and workflow Gallery of selection tools Selection tool lets you select entire objects. Direct Selection tool lets you select Page tool lets you create multiple points on a path or contents within page sizes within a document. a frame. Last updated 11/30/2015 Gap tool lets you adjust the space between objects.
26 Workspace and workflow Gallery of drawing and type tools Last updated 11/30/2015
27 Workspace and workflow Last updated 11/30/2015
28 Workspace and workflow Pen tool lets you draw straight and curved paths. Add Anchor Point tool lets you add anchor points to a path. Delete Anchor Point tool lets you Convert Direction Point tool lets remove anchor points from a path. you convert corner points and smooth points.
29 Workspace and workflow Type tool lets you create text frames Type on a Path tool lets you create and select and edit type on paths. text. Pencil tool lets you draw a freeform Smooth tool lets you remove excess path. angles from a path. Vertical Type tools lets you create vertical text frames and select text. Erase tool lets you delete points on a path. Line tool lets you draw a line segment. Rectangle Frame tool lets you create a square or rectangle placeholder.
30 Workspace and workflow Polygon Frame tool lets you create a multi-sided shape placeholder. Rectangle tool lets you create a square or rectangle. Ellipse tool lets you create a circle or Polygon tool lets you create multioval. sided shape. Gallery of transformation tools Free Transform tool lets you rotate, scale, or shear an object. Rotate tool lets you rotate objects around a fixed point. Scale tool lets you resize objects around a fixed point.
31 Workspace and workflow Gallery of modification and navigation tools Eyedropper tool lets you sample color or type attributes from objects and apply them to other objects. Gradient Swatch tool lets you adjust the beginning and ending points and angle of gradients within objects. Gradient Feather tool lets you fade an object into the background. Measure tool measures the distance between two points. Scissors tool cuts paths at specified Hand tool moves the page view points.
32 Workspace and workflow Exporting content from InDesign Exporting content from InDesign to InCopy establishes a link between the two applications. You export InDesign text frames, graphics frames, and their contents to InCopy using either of two methods: • Create a container file (*.icma)—called an assignment—and add related groupings of document items (such as the text and graphics of a story) to the assignment so they can be worked on together. Content within assignments is exported as *.icml files.
33 Workspace and workflow A InCopy content names B InDesign document name C Assignment Out Of Date status D Available And Text Up To Date status E In Use And Text Out Of Date status F Editing And Text Up To Date status G Unassigned content H User name I Update Content button J Check Out/Check In Selection button K New Assignment button L Delete Selected Assignments/Remove button A InCopy content names B Assignment Out Of Date status C Assignment name D Available And Text Up To Date status E In Use And Tex
34 Workspace and workflow • Page geometry, so InCopy users can see the layout of the frame and its content that they’re editing without opening the entire InDesign file. • Color-coding of assigned frames in the document. Create assignments and add content (InDesign) Only InDesign users can create assignments and add content to them. There are several ways to create assignments. The method you choose usually depends on whether you have content to add at the time you create the assignment.
35 Workspace and workflow The newly created assignment file includes any frames selected in the document window. Add content to existing assignments (InDesign) 1 Save the InDesign document. 2 Select the text and graphics frames you want to add. 3 Do one of the following: • From the Assignments panel menu, choose Add To Assignment, and then select the assignment. • Drag content from the Unassigned InCopy Content section of the Assignments panel into an existing assignment.
36 Workspace and workflow All Spreads Exports all content in the InDesign document to the assignment file. This option provides the maximum amount of fidelity; it also provides the slowest performance because the assignment file displays the design and layout of every page, including pages not relevant to the section a user is editing. Linked Image Files When Packaging Includes a copy of linked images in the assignment package.
37 Workspace and workflow When you export content, you see the Available icon on the text frame (InDesign and InCopy), and in the Assignments panel (InCopy). The word [Editing] appears in the story bar (InCopy).
38 Workspace and workflow • To save all open documents to their existing locations and filenames, press Ctrl+Alt+Shift+S (Windows) or Command+Option+Shift+S (Mac OS). • To save a copy of a document under a new name, choose File > Save a Copy, specify a location and filename, and click Save. The saved copy does not become the active document. Note: To avoid problems, avoid reserved characters that have special meanings in some operating systems.
39 Workspace and workflow Save backwards to the previous InDesign version To open an InDesign CS6 document in InDesign CS5, in InDesign CS6, Save (File > Save) the document to the InDesign Markup Language (IDML). (The IDML format replaces the Interchange INX format used for saving backwards in previous versions.) To open an InDesign CS5 document in InDesign CS4, in InDesign CS5, export (File > Export) the document to the InDesign Markup Language (IDML).
40 Workspace and workflow Many of the powerful Adobe Bridge features that allow you to organize, search, and keep track of your files and versions depend on XMP metadata in your files. Adobe Bridge provides two ways of working with metadata: through the Metadata panel and through the File Infodialog box (InDesign) or the Content File Info dialog box (InCopy). In some cases, multiple views exist for the same metadata property.
41 Workspace and workflow Export metadata as an XMP file You can save metadata in an XMP file to share with other users. These XMP files can be used as templates for populating InDesign documents and other documents created with XMP-enabled applications. Templates you export are stored in a shared location that all XMP-enabled applications can access. They also appear in the pop-up menu at the bottom of the File Infodialog box. 1 Choose File >File Info (InDesign) or File > Content File Info (InCopy).
42 Workspace and workflow Understanding a basic managed-file workflow Sharing content The Adobe InCopy LiveEdit Workflow plug-ins let writers and editors develop copy in InCopy at the same time as designers prepare layouts in Adobe InDesign.
43 Workspace and workflow Open assignment packages The assignment packages workflow is especially useful when designers and writers are working on the same project but don’t have access to a local server. In such cases, the InDesign user can create one or more packages and send the compressed files to the assigned InCopy users via e-mail. InCopy users can open the assignment packages, edit the contents, and return the packages to the InDesign user, who can then update the document.
44 Workspace and workflow Open InDesign documents that have linked InCopy files To see all page items in the context of an entire layout, InCopy users can open and edit an InDesign document in InCopy. This approach can be useful for editing and copyfitting if seeing the overall layout is important, or for editing most of the stories in a document rather than a few. After the InCopy user edits the stories, the InDesign user can then update the links to the modified files.
45 Workspace and workflow Managed files For a file to be managed, it must be added to an assignment file, exported from InDesign as InCopy content, or placed as InCopy content into InDesign. Managed files communicate both content status and ownership. With managed files, you can: • Lock and unlock stories to help preserve file integrity. • Notify InCopy users when the associated InDesign layout is outdated. • Identify the user working on a file.
46 Workspace and workflow • In InDesign, if you must remove files from the workflow (because of a production deadline, for example), you can unlink them or cancel an assignment package. Managed-file workflow examples When you establish workflow management between InCopy and InDesign, writers and editors can compose, rewrite, expand, and edit documents at the same time that designers prepare the layout.
47 Workspace and workflow 3.In InDesign, work on the layout. Regardless of whether the content files are packaged, InDesign users can work on the document layout; they don’t have to check out the document. If you need to update the layout or assignments, you can send an updated package to the InCopy users. 4.In InCopy, return the edited package. When finished with your edits, check in the content and return the modified package.
48 Workspace and workflow Icon Name Location Available Assignments panel (InDesign and InCopy), text frames, and graphics frames In Use By [name] Assignments panel, text frames, and graphics frames Editing Assignments panel, text frames, and graphics frames Available And Out Of Date Text and graphics frames In Use By [name] And Out Of Date Text and graphics frames Editing And Out Of Date Text and graphics frames Out Of Date Assignments panel Text Content Out Of Date Assignments panel and
49 Workspace and workflow Workspace overview You create and manipulate your documents and files using various elements, such as panels, bars, and windows. Any arrangement of these elements is called a workspace. The workspaces of the different applications in Adobe® Creative Cloud® share the same appearance so that you can move between the applications easily. You can also adapt each application to the way you work by selecting from several preset workspaces or by creating one of your own.
50 Workspace and workflow A Tabbed Document windows B Application bar C Workspace switcher D Panel title bar E Control panel F Tools panel G Collapse To Icons button H Four panel groups in vertical dock Start and Recent Files workspaces Last updated 11/30/2015
51 Workspace and workflow Start workspace The Start workspace is displayed when: • InDesign is launched • No documents are open Use the Start workspace to: • Get started quickly • Click Recent Files to view the files that you have recently modified. You can set how many files must be displayed from the Preferences dialog (InDesign > Ctrl/Cmd + K > File Handling & Clipboard > Files area > Number of Recent Files to Display text box).
52 Workspace and workflow Note: The above Recent Files workspace functionality is switched off by default. To switch on this functionliaty, see the Start and Recent Files workspacesarticle. Use the Recent Files workspace to review a list- or thumbnail-view of the files you have been working on recently. To set the number of files you want to view, modify the the value of Number of Recent Files to Display text box (InDesign > Ctrl/Cmd + K > File Handling).
53 Workspace and workflow Rearrange, dock, or float document windows When you open more than one file, the Document windows are tabbed. • To rearrange the order of tabbed Document windows, drag a window’s tab to a new location in the group. • To undock (float or untab) a Document window from a group of windows, drag the window’s tab out of the group.
54 Workspace and workflow You can prevent panels from filling all the space in a dock. Drag the bottom edge of the dock up so it no longer meets the edge of the workspace. Move panels As you move panels, you see blue highlighted drop zones, areas where you can move the panel. For example, you can move a panel up or down in a dock by dragging it to the narrow blue drop zone above or below another panel. If you drag to an area that is not a drop zone, the panel floats freely in the workspace.
55 Workspace and workflow • To rearrange panels in a group, drag a panel’s tab to a new location in the group. • To remove a panel from a group so that it floats freely, drag the panel by its tab outside the group. • To move a group, drag the title bar (the area above the tabs). Stack floating panels When you drag a panel out of its dock but not into a drop zone, the panel floats freely. The floating panel allows you to position it anywhere in the workspace.
56 Workspace and workflow • To collapse or expand all panel icons in a column, click the double arrow at the top of the dock. • To expand a single panel icon, click it. • To resize panel icons so that you see only the icons (and not the labels), adjust the width of the dock until the text disappears. To display the icon text again, make the dock wider. • To collapse an expanded panel back to its icon, click its tab, its icon, or the double arrow in the panel’s title bar.
57 Workspace and workflow • (Flash) Choose New Workspace from the workspace switcher in the Application bar. • (Fireworks) Choose Save Current from the workspace switcher in the Application bar. 2 Type a name for the workspace. 3 (Photoshop, InDesign) Under Capture, select one or more options: Panel Locations Saves the current panel locations (InDesign only). Keyboard shortcuts Saves the current set of keyboard shortcuts (Photoshop only). Menus or Menu Customization Saves the current set of menus.
58 Workspace and workflow About view modes You can change the visibility of the document window using the Mode buttons at the bottom of the toolbox or by choosing commands from the View > Screen Mode menu. When the toolbox is displayed in a single column, you can select view modes by clicking the current mode button and selecting a different mode from the menu that appears.
59 Workspace and workflow • When you select text inside a frame, the Control panel displays either character or paragraph options. Click the paragraph and character icons on the left side of the Control panel to determine whether paragraph or character options are displayed. If your monitor size and resolution allows, the Control panel displays additional options.
60 Workspace and workflow About the Navigator panel If you’re familiar with previous versions of InDesign, you may wonder why you can’t find the Navigator panel. The Navigator panel does not appear in InDesign CS5. The Power Zoom feature effectively replaces the Navigator panel. See Use power zoom. Use context menus Unlike the menus that appear at the top of your screen, context-sensitive menus display commands related to the active tool or selection.
61 Workspace and workflow Live Screen Drawing Select an option to determine whether the image redraws as you drag an object. If Immediate is selected, the image redraws while you drag. If Never is selected, dragging an image moves only the frame, and then image is moved when you release the mouse button. If Delayed is selected, the image redraws only if you pause before dragging. Delayed offers the same behavior as in InDesign CS4.
62 Workspace and workflow Tool Windows Mac OS Type tool T T Type On A Path tool Shift+T Shift+T Pencil tool (Note tool) N N Line tool \ \ Rectangle Frame tool F F Rectangle tool M M Ellipse tool L L Rotate tool R R Scale tool S S Shear tool O O Free Transform tool E E Eyedropper tool I I Measure tool K K Gradient tool G G Scissors tool C C Hand tool H H Temporarily selects Hand tool Spacebar (Layout mode), Alt (Text mode), or Alt+Spacebar (both) Spacebar
63 Workspace and workflow Result Windows Mac OS Temporarily select Selection or Direct Selection tool (last used) Any tool (except selection tools)+Ctrl Any tool (except selection tools)+ Command Temporarily select Group Selection tool Direct Selection tool+Alt; or Pen, Add Anchor Point, or Delete Anchor Point tool+Alt+Ctrl Direct Selection tool+Option; or Pen, Add Anchor Point, or Delete Anchor Point tool+Option+Command Select container of selected content Esc or double-click Esc or double-clic
64 Workspace and workflow Result Windows Mac OS Duplicate and transform selection Transformation tool+Alt–drag* Transformation tool+Option–drag* Display Transform tool dialog box Select object+double-click Scale tool, Rotate tool, or Shear tool in Toolbox Select object+double-click Scale tool, Rotate tool, or Shear tool in Toolbox Decrease scale by 1% Ctrl+, Command+, Decrease scale by 5% Ctrl+Alt+, Command+Option+, Increase scale by 1% Ctrl+. Command+. Increase scale by 5% Ctrl+Alt+.
65 Workspace and workflow Result Windows Mac OS Insert or delete rows or columns while dragging Begin dragging row or column border, and then hold down Alt as you drag Begin dragging row or column border, and then hold down Option as you drag Resize rows or columns without changing the Shift–drag interior row or column border size of the table Shift–drag interior row or column border Resize rows or columns proportionally Shift–drag right or bottom table border Shift–drag right or bottom table bor
66 Workspace and workflow Result Windows Mac OS Underline Shift+Ctrl+U Shift+Command+U Strikethrough Shift+Ctrl+/ Control+Shift+Command+/ All caps (on/off) Shift+Ctrl+K Shift+Command+K Asian language hyphenation Shift+Ctrl+K Shift+Command+K Small caps (on/off) Shift+Ctrl+H Shift+Command+H Tate-chu-yoko setting Shift+Ctrl+H Shift+Command+H Superscript Shift+Ctrl+(+) [plus sign] Shift+Command+(+) [plus sign] Subscript Shift+Alt+Ctrl+(+) [plus sign] Shift+Option+Command+(+) [plus sig
67 Workspace and workflow Result Windows Mac OS Clear all manual kerning and reset tracking to Alt+Ctrl+Q 0 Option+Command+Q Increase or decrease baseline shift** (horizontal text) Shift+Alt+Up Arrow/ Shift+Alt+Down Arrow Shift+Option+Up Arrow/ hift+Option+Down Arrow Increase or decrease baseline shift** (vertical text) Shift+Alt+Right Arrow/ Shift+Alt+Left Arrow Shift+Option+Right Arrow/ Shift+Option+Left Arrow Increase or decrease baseline shift by five times (horizontal text) Shift+Alt+Ctrl+
68 Workspace and workflow Result Windows Action Mac OS Action Select current line Shift+Ctrl+\ Shift+Command+\ Select characters from insertion point Shift–click Shift–click Select start or end of story Shift+Ctrl+Home/ Shift+Ctrl+End Shift+Command+Home/ Shift+Command+End Select all in story Ctrl+A Command+A Select first/last frame Shift+Alt+Ctrl+Page Up/ Shift+Alt+Ctrl+Page Shift+Option+ Command+Page Up/ Down Shift+Option+ Command+Page Down Select previous/next frame Alt+Ctrl+Page Up/ Al
69 Workspace and workflow Go to master page while \ panel is closed Ctrl+J, type prefix of master, press Enter Command+J, type prefix of master, press Return Cycle through units of measurement Shift+Alt+Ctrl+U Shift+Option+Command+U Snap guide to ruler increments Shift–drag guide Shift–drag guide Switch between page and spread guides (creation only) Ctrl–drag guide Command–drag guide Temporarily turn on/off snap to Control-drag object Create vertical and horizontal ruler guides for Ctrl–drag
70 Workspace and workflow Result Windows Mac OS Create index entry without dialog box Shift+Ctrl+Alt+[ Shift+Command+Option+[ Open index entry dialog box Ctrl+7 Command+7 Create proper name index entry (last name, first name) Shift+Ctrl+Alt+] Shift+Command+Option+] (alphanumeric only) Keys for panels This table isn’t a complete list of keyboard shortcuts. It lists only those shortcuts that aren’t displayed in menu commands or tool tips.
71 Workspace and workflow Result Windows Mac OS Toggle focus to/from Control panel Ctrl+6 Command+6 Toggle Character/Paragraph text attributes mode Ctrl+Alt+7 Command+Option+7 Change reference point when proxy has focus Any key on the numeric keypad or keyboard numbers Any key on the numeric keypad or keyboard numbers Display the pop-up menu that has focus Alt+Down Arrow Open Units & Increments Preferences Alt-click Kerning icon Option-click Kerning icon Open the Text Frame Options dialog b
72 Workspace and workflow Keys for the character and paragraph styles This table isn’t a complete list of keyboard shortcuts. It lists only those shortcuts that aren’t displayed in menu commands or tool tips.
73 Workspace and workflow Result Windows Mac OS Apply master to selected page Alt-click master Option-click master Base another master page on selected master Alt-click the master you want to base the selected master on Option-click the master you want to base the selected master on Create master page Ctrl-click Create New Page button Command-click Create New Page button Display Insert Pages dialog box Alt-click New Page button Option-click New Page button Add new page after last page Shift+
74 Workspace and workflow Result Windows Mac OS Create new swatch based on the current swatch Alt-click New Swatch button Option-click New Swatch button Create spot color swatch based on the current Alt+Ctrl-click New Swatch button swatch Option+Command-click New Swatch button Change options without applying swatch Shift+Option+Command-double-click swatch Shift+Alt+Ctrl-double-click swatch Keys for the Transform panel This table isn’t a complete list of keyboard shortcuts.
75 Workspace and workflow Set general preferences This section covers preference settings in the General tab of the Preferences dialog box. For information on other preferences, search for the appropriate setting. 1 Choose Edit > Preferences > General (Windows) or InDesign > Preferences > General (Mac OS), and then choose the type of preferences you want to specify. 2 In the Page Numbering section, choose a page numbering method from the View menu.
76 Workspace and workflow It’s a good idea to make a backup copy of the preference files called InDesign Defaults and InDesign SavedData. Instead of removing your preferences, you can copy these backup files over the problematic corrupt preference files and not lose any customizations. Mike Witherell provides a detailed list of which files are affected when you restore preferences in Adobe InDesign Presets (PDF, English only).
77 Workspace and workflow • Creating stroke styles. (See Define custom stroke styles.) In general, change the feature settings in the dialog box, and then save the settings. Styles and presets are stored in the document in which they are created. You can use the settings from another document by importing or loading the styles and presets from that document. In addition, most presets can be exported or saved to a separate file and distributed to other computers.
78 Workspace and workflow Solve problems before converting a file Damaged Adobe PageMaker or QuarkXPress® files usually remain damaged when opened in InDesign. If an error or other unexpected behavior occurs with a converted file, open the original file in the source application and troubleshoot it for damage. If the converted file has problems, export it to IDML format, and then open the IDML file and save it as an InDesign document.
79 Workspace and workflow To view additional information about an InDesign document, hold down Ctrl and choose Help > About InDesign (Windows) or hold down Command and choose InDesign > About InDesign (Mac OS). Use the Open command 1 Choose File > Open and select one or more documents. 2 Do one of the following, and then click Open: • Select Normal (Windows) or Open Normal (Mac OS) to open the original document or a copy of a template.
80 Workspace and workflow To specify how many recent documents are displayed, choose Edit > Preferences > File Handling (Windows), or InDesign > Preferences > File Handling, and then specify a number for Number Of Recent Items To Display. The maximum number is 30. Choosing word lists when opening documents When opening a document, you may see an alert message asking if you want to use the word list in the document or an exception word list in the user dictionary.
81 Workspace and workflow • Perform automated tasks, such as batch commands. • Synchronize color settings across color-managed Creative Suite components. • Start a real-time web conference to share your desktop and review documents. Adobe Version Cue Adobe Version Cue® and Adobe Drive are not included in Adobe Creative Suite 5, nor any future version of the Creative Suite. Adobe continues to invest in asset management enablement through open industry standards and partnerships.
82 Workspace and workflow You can export the InDesign document to PDF and use Adobe Acrobat to set up an e-mail review or a shared review on Acrobat.com or another server. Reviewers can add comments using the Sticky Note tool and other markup methods. The document owner can then go through the PDF review comments and edit the original InDesign document. For more information, see Acrobat Help.
83 Workspace and workflow You can customize the main menu, context menus, and panel menus. Context menus appear when you right-click (Windows) or Control-click (Mac OS) an area. Panel menus appear when you click the icon in the upper right of a panel. Note: If you select a different workspace, such as Getting Started, some menu commands are hidden. To display menu commands, choose Show All Menu Items at the bottom of the menu, or choose a different workspace, such as Advanced.
84 Workspace and workflow • Choose Window > Workspace, and select a different workspace (Advanced shows all menu items). • Choose Edit > Menus, locate the menu command, and make sure it isn’t hidden. If menu commands are still missing, try restoring preferences. Use keyboard shortcut sets Tool tips provide an instantaneous reference for shortcuts. InDesign also provides a shortcut editor in which you can view and generate a list of all shortcuts, and edit or create your own shortcuts.
85 Workspace and workflow 3 For Product Area, select the area containing the command you want to define or redefine. 4 In the Commands list, select the command that you want to define or redefine. 5 In the New Shortcut box, press the keys for your new keyboard shortcut. If the key sequence is currently being used for another command, InDesign displays that command under Current Shortcuts. You can choose to change the original shortcut also, or try another shortcut.
86 Workspace and workflow Recovery and undo Recover documents InDesign guards your data against unexpected power or system failures using an automatic recovery feature. Automatically recovered data exists in a temporary file that is separate from the original document file on disk.
87 Workspace and workflow Undo mistakes If necessary, you can cancel a lengthy operation before it’s completed, undo recent changes, or revert to a previously saved version. You can undo or redo up to several hundred of the most recent actions (the amount is limited by the amount of RAM available and the kinds of actions you performed). The series of actions is discarded when you choose the Save As command, close a document, or when you exit from the program.
88 Workspace and workflow Save a QuarkXPress template as an InDesign template 1 Open the template in InDesign. 2 Choose File > Save As and specify a location and filename. 3 Choose InDesign Template for Save As Type (Windows) or Format (Mac OS), and then click Save. What gets converted from QuarkXPress When you open a QuarkXPress file, InDesign converts the original file information to native InDesign information: • Text boxes are converted to InDesign text frames.
89 Workspace and workflow Before opening the document in InDesign, you may want to do the following: • If the PageMaker file or its linked graphics are located on a network server, floppy disk, or removable drive, it may not open as expected if an interruption in data transfer occurs. To prevent data transfer problems, copy documents and their links to the hard disk, preferably in the same folder where the PageMaker publication is stored, before opening them in InDesign.
90 Workspace and workflow • All objects designated in PageMaker as Non-Printing are converted with Nonprinting selected in the InDesign Attributes panel. • Grouped objects remain grouped except where nonprinting items are included in a group. Text and tables conversion issues Note the following: • Text is converted to InDesign text frames. • Tables in PageMaker files are converted to InDesign tables. • Styles are converted to InDesign styles.
91 Workspace and workflow • Tints are converted as percentages of the parent color. If the parent color isn’t in the Swatches panel, it’s added during conversion. When an object with a tint is selected, the parent color is selected in the Swatches panel, and the tint value appears in the pop-up menu. • Color profiles for PageMaker files are converted directly. All Hexachrome colors are converted to RGB values.
92 Workspace and workflow PageMaker command InDesign equivalent Additional information File > Export File > Export File > Links Manager Window > Links File > Document Setup File > Document Setup File > Printer Styles File > Print Presets File > Print File > Print File > Preferences > General Edit > Preferences (Windows) or InDesign > Preferences (Mac OS) Equivalent settings can be found in Composition, Units & Increments, Guides & Pasteboard, and Display Performance preferences.
93 Workspace and workflow PageMaker command InDesign equivalent Additional information Edit > Edit Original Edit > Edit Original You can also choose Edit Original in the Links panel menu. Edit > Show Clipboard (Mac OS) No equivalent Edit > Ruby/Tatechuyoko/Emphasis Marks/Composite Glyphs Ruby Placement and Spacing, Tate-chu-yoko, and Kenten (for emphasis marks) appear on the Character panel menu. Choose Type > Glyphs to display the Glyphs panel.
94 Workspace and workflow PageMaker command InDesign equivalent Additional information Type > Character Type > Character Type > Paragraph Type > Paragraph Type > Indents/Tabs Type > Tabs Type > Hyphenation Type > Paragraph Type > Alignment Type > Paragraph or Control panel in Paragraph mode (Window > Control) Type > Style Type > Paragraph Styles or Type > Character Styles InDesign supports both paragraph and character styles.
95 Workspace and workflow PageMaker command InDesign equivalent Additional information Element > Text Wrap Window > Text Wrap Element > Group Object > Group Element > Ungroup Object > Ungroup Element > Lock Position Object > Lock Position Element > Unlock Object > Unlock Position Element > Mask Object > Clipping Path You can also mask a graphic by creating the masking shape, copying the image you want to mask, and then pasting it into the shape (Edit > Paste Into), or by adjusting its graphi
96 Workspace and workflow PageMaker command InDesign equivalent Additional information Utilities > Show Index Index panel in Reference mode (Window > Type & Tables > Index) Utilities > Create Index Window > Type & Tables > Index Utilities > Create TOC Layout > Table Of Contents Utilities > Define Colors Window > Color > Swatches Choose Generate Index on the Index panel menu. Choose New Color Swatch in the Swatches panel menu.
97 Workspace and workflow PageMaker Window menu commands PageMaker command InDesign equivalent Window > Arrange Icons (Windows) No equivalent Window > Tile Window > Arrange > Tile Window > Cascade Window > Arrange > Cascade Window > Hide/Show Tools Window > Tools Window > Hide/Show Control Palette Window > Control Window > Hide/Show Colors Window > Color > Swatches or Window > Color > Color Window > Hide/Show Styles Window > Styles > Paragraph Styles or Character Styles Window > Hide/Show L
98 Workspace and workflow You can attach the package file to an e-mail message, upload it to an FTP server, or copy it to a disk or other external media. Note: Choosing Edit > Undo after you create a package cancels the package and unlocks the items in the assignment, but it doesn’t delete the package file from your computer or unsend the e-mail. Create a package for e-mail (InDesign) 1 Create an assignment and add the content you want to include in the package.
99 Workspace and workflow Open a package (InCopy) ? To open an InCopy package (*.icap or *.incp), do any of the following: • Launch the package using the e-mail application. For example, double-click the attachment file. • Use Explorer or Finder to open the file. For example, double-click the file or drag it to the InCopy application icon. • In InCopy, choose File > Open, and double-click the packaged assignment file.
100 Workspace and workflow Update assignment files (InDesign) Unlink content files (InDesign) Adjusting your workflow Move content between assignments (InDesign) InDesign users can move content between existing assignments as well as from the Unassigned InCopy Content section of the Assignments panel. You can also create a new assignment and move content to it. 1 Save the InDesign document.
101 Workspace and workflow Re-create the assignment file in the original location ? In the Assignments panel, do one of the following: • Select the missing assignment (it will still be listed in the panel) and choose Update Selected Assignments from the panel menu. • Choose Update All Assignments from the panel menu.
102 Workspace and workflow You can also unlink by deleting a frame, or using the InDesign Links panel to relink a content file to another file. You can also select the story in the Assignments panel and drag it to the Trash icon. Placing InCopy files in InDesign documents Although a typical workflow begins in InDesign, where the basic layout and text and graphics placeholders are defined and exported to InCopy, a different workflow can start with a stand-alone InCopy content file (.icml or .
103 Workspace and workflow Check out content When you check out an item, a hidden lock file (.idlk) is placed on the file system. Once the content is checked out, you have exclusive control over its content, and others are locked out from making changes. You can check out InCopy content only; you cannot check out InDesign documents with layout information.
104 Workspace and workflow Update assignment files (InDesign) You can save changes to assignments manually or when you close the current document. Updating an assignment file is the only way to make layout changes available to InCopy users. ? Do one of the following: • To update selected assignments, select them in the Assignments panel and choose Update Selected Assignments from the Assignments panel menu.
105 Workspace and workflow 3 Do one of the following: • To let InDesign update the links, click Fix Links Automatically. • To fix links manually, click Don’t Fix, and then, in the Links panel, select the file to update and choose Update Link from the panel menu. Update content while working (InDesign) ? Do one of the following: • Select the text or graphics frames in the layout and choose Edit > InCopy > Update Content.
106 Workspace and workflow Updating the layout in InCopy is useful for copyfitting tasks, because the latest appearance and line breaks are visible in Layout and Galley views. ? Do one of the following: • If you have an assignment file open and the Assignments panel shows the Out Of Date icon next to the assignment name, click the Update Design button , or choose File > Update Design. You cannot undo this command.
107 Workspace and workflow • To save the InDesign document under a new name with links to any existing InCopy files, choose File > Save As. This action causes the assignments in the InDesign file to appear as missing until they are updated. • To save a copy of the currently active document, choose File > Save A Copy. You can choose to give the copy a new name and location with links to any existing InCopy files.
108 Workspace and workflow Zoom in or out • To zoom in, select the Zoom tool and click the area you want to magnify. Each click magnifies the view to the next preset percentage, centering the display around the point you click. At maximum magnification, the center of the Zoom tool appears blank. To zoom out, hold down Alt (Windows) or Option (Mac OS) and click the area you want to reduce. Each click reduces the view.
109 Workspace and workflow Scroll the view You can easily adjust the degree to which pages or objects are centered in the document window. These techniques are also useful for navigating between pages. ? Do any of the following: • Select the Hand tool from the Tools panel, and then click and drag in the document window. Holding down Alt (Windows) or Option (Mac OS) and pressing the spacebar temporarily activates the Hand tool. • Click the horizontal or vertical scroll bars or drag the scroll box.
110 Workspace and workflow When you reopen the document, only the last-used window appears. • To create a new window for the same document, choose Window > Arrange > New Window. • To cascade or tile windows, choose Window > Arrange > Cascade to arrange all windows into a stack, with each window offset slightly. Or, choose Window > Arrange > Tile to display all windows equally without overlapping. • To activate a window, click the window tab or title bar. Or, choose the name of the view in the Window menu.
111 Workspace and workflow Panels use the measurement system selected in the Preferences dialog box; however, you can specify values in another measurement instead. 1 In a text box that accepts numerical values, do one of the following: • To replace the entire current value with a mathematical expression, select the entire current value. • To use the current value as part of a mathematical expression, click before or after the current value.
112 Workspace and workflow Working with Tools The InDesign toolbar contains a lot of tools, many of which are hidden or "nested" underneath the tools you see initially. In this video you will see the primary tools used to select, rotate and size objects. You'll also learn how to use the Type tool to edit text and create frames with or without borders, switch tools using your keyboard, and navigate with the Hand and Zoom tools.
113 Chapter 3: Layout and design Generate QR codes About QR codes QR codes are machine readable printed representation of data for various industry uses. It has now become common in consumer advertising. A consumer with a Smartphone can install an app with a QR code scanner that can read and decode the URL information and redirect the phone’s browser to a company website.
114 Layout and design The Generate/Edit QR Code dialog box has two tabs – Content and Color. 2 In the Content tab, select any one of the following data types in the Type drop-down list: • Web Hyperlink • Plain Text • Text Message • Email • Business Card Based on the selected type, one or more fields are displayed to provide the content for which you want to generate the QR code. 3 The Color tab shows Swatch List.
115 Layout and design Edit the content and color of the QR code 1 Select the QR code object or the frame: double-click inside the frame. 2 From the menu, choose Object > Edit QR Code. You can also right-click and choose Edit QR Code in the context menu. 3 The Edit QR Code dialog box is displayed with the existing content and color information. 4 In the Content tab, change the data type and content as appropriate.
116 Layout and design Create book files Create a book file A book file is a collection of documents that can share styles, swatches, master pages, and other items. You can sequentially number pages in booked documents, print selected documents in a book, or export them to PDF. One document can belong to multiple book files. One of the documents added to a book file is the style source. By default, the style source is the first document in the book, but you can select a new style source at any time.
117 Layout and design 3 If you included documents created in earlier versions of InDesign, they will be converted to Adobe InDesign CS5 format when added to the book. In the Save As dialog box, specify a new name for the converted document (or leave the name as is), and then click Save. Note: You must convert Adobe PageMaker or QuarkXPress documents before adding them to the book file.
118 Layout and design 2 Choose Replace Document in the Book panel menu, locate the document you want to replace it with, and then click Open. Open a book file in Explorer or Finder 1 In the books panel, select a document. 2 From the books panel menu, choose Reveal In Explorer (Windows) or Reveal In Finder (Mac OS). A browser window opens that displays the selected file.
119 Layout and design 2 Make sure that the items you want copied from the style source are selected in the Synchronize Options dialog box. 3 In the Book panel, select the documents you want to synchronize with the style source document. If no document is selected, the entire book will be synchronized. To make sure that no documents are selected, click the blank gray area below the booked documents—you may need to scroll or resize the Book panel.
120 Layout and design Convert documents in a book file 1 Open the book file in InDesign CS5. 2 In the Book panel menu: • If you want the original documents to be overwritten during conversion, select Automatic Document Conversion. • If you want to keep the original documents and save the converted documents with new names, deselect Automatic Document Conversion. (The book list will be updated to include the converted files, not the originals.
121 Layout and design Note: If you specify a starting page number in a booked document instead of selecting Automatic Page Numbering, the booked document will begin on the specified page; all subsequent documents in the book will be renumbered accordingly. Start numbering on an odd or even page You can start document numbering on odd- or even-numbered pages in booked documents. 1 Choose Book Page Numbering Options in the Book panel menu. 2 Choose Continue On Next Odd Page or Continue On Next Even Page.
122 Layout and design More Help topics Add basic page numbering Create a paragraph style for running lists Print a document or book Export content for EPUB (CS5) Preflight books Export to PDF for printing Create interactive documents for PDF About pages and spreads When you select the Facing Pages option in the File > Document Setup dialog box, document pages are arranged in spreads. A spread is a set of pages viewed together, such as the two pages visible whenever you open a book or magazine.
123 Layout and design 2 Choose Panel Options in the Pages panel menu. 3 In the Icons section, specify which icons appear next to the page thumbnails in the Pages panel. These icons indicate whether transparency or page transitions have been added to a spread, and whether the spread view is rotated. 4 In the Pages and Masters sections: • Select an icon size for pages and masters. • Select Show Vertically to display spreads in one vertical column.
124 Layout and design Create color labels for page thumbnails You can assign colored labels to the page thumbnails in the Pages panel. For example, you can use color labels to indicate the status of the pages, such as a green label for complete spreads, a yellow label for spreads being worked on, and a red label for unstarted spreads. 1 In the Pages panel, select the pages to which you want to apply the color labels. 2 From the Pages panel menu, choose Color Label, and then choose the color to assign.
125 Layout and design To specify the dimensions of the bleed and slug areas, click More Options. The bleed and slug areas extend out from the edges of the defined Page Size. To make the bleed or slug areas extend evenly on all sides, click the Make All . Settings The Same icon 3 Click OK to open a new document with the settings you specified. Note: To set default layout settings for all new documents, choose File > Document Setup or Layout > Margins And Columns, and set options when no documents are open.
126 Layout and design Facing Pages Select this option to make left and right pages face each other in a double-page spread, such as for books and magazines. Deselect this option to let each page stand alone, such as when you’re printing flyers or posters or when you want objects to bleed in the binding. After you’ve created a document, you can use the Pages panel to create spreads with more than two pages or force the first two pages to open as a spread. (See Control spread pagination .
127 Layout and design A Spread (black lines) B Page (black lines) C Margin guides (magenta lines) D Column guides (violet lines) E Bleed area (red lines) F Slug area (blue lines) Document window notes: • Lines of other colors are ruler guides which, when present, appear in the layer color when selected. See Layers . • Column guides appear in front of margin guides. When a column guide is exactly in front of a margin guide, it hides the margin guide.
128 Layout and design • Choose File > New > Document, and then choose a preset from the Document Preset menu in the New Document dialog box. The New Document dialog box displays the preset layout options. 2 Make changes to the options (if desired) and click OK. To skip the New Document dialog box, press the Shift key as you select a preset from the Document Preset menu.
129 Layout and design STEP 1: Choose a target device and its corresponding dimension and orientation. Then create your primary layout for all the pages. STEP 2: Optionally, add Adobe Liquid Layout page rules to help adapt content to different aspect ratios and sizes. Liquid page rules are useful if you're targeting multiple devices. Without Liquid page rules, you'll have to manually create a unique layout for every possible size and orientation. See .
130 Layout and design A Page tool B Liquid page rules from control bar C Page handles D Pins for object-based rules E Liquid Layout panel More on Using Liquid Layout (video). Liquid page rules You can apply different rules to different pages. Only one liquid page rule can be applied to a page at a time. What this video to discover how to apply None, Scale, and Recenter rules when resizing a layout. Also learn the meaning behind "Based on Master.
131 Layout and design Guide-based Guides define a straight line across the page where content can adapt. • Whitespace can be added • Text frames are resized, and the text reflows (but not scale). • Placed image frames are resized and the cropping boundary dimension of the containing frame resizes. To add a liquid guide, first select the page tool, then pull out the guides from the ruler. Guide-based rules are similar to 3-slice and 9-slice scaling in Illustrator, Fireworks, and Flash.
132 Layout and design Alternate layouts Use Alternate Layouts if you require different page sizes for print or digital publishing within the same document. You can use it to create different sizes of a print advertisement. Or to design the horizontal and vertical layouts for devices such as the Apple iPad or Android tablets. Used in combination with Liquid Layout, you can significantly reduce the amount of manual work required to re-layout content for every new page size and orientation.
133 Layout and design In the Create Alternate Layouts dialog box, specify the following options: Name Enter the name of the alternate layout. From Source Pages Select the source layout where your content is located. Page Size Select a page size or enter a custom size for the alternate layout. Width and Height These fields display the size of the alternate layout. You can enter your own values, but that changes the Page Size to custom. Orientation Choose an orientation for the alternate layout.
134 Layout and design Add a page number marker to a master page Page number markers are commonly added to master pages. When master pages are applied to document pages, the page numbering is updated automatically, similar to headers and footers. If the automatic page number is on a master page, it displays the master page prefix. On a document page, the automatic page number displays the page number. On a pasteboard, it displays PB. See the video tutorial Adding page numbering .
135 Layout and design 3 Specify options, and then click OK. See Document numbering options . A section indicator icon appears above the page icon in the Pages panel, indicating the start of a new section. Note: If a number or letter appears before the current page number you inserted, it means a section prefix is included. If you don’t want this prefix, deselect Include Prefix When Numbering Pages in the Numbering & Section Options dialog box.
136 Layout and design Text frames can have multiple columns. Text frames can be based on, yet independent of, page columns. In other words, a two-column text frame can sit on a four-column page. Text frames can also be placed on master pages and still receive text on document pages. If you use the same type of text frame repeatedly, you can create an object style that includes text frame formatting such as stroke and fill colors, text frame options, and text wrap and transparency effects.
137 Layout and design Resize a text frame ? Do any of the following: • To resize using the Type tool , hold down Ctrl (Windows) or Command (Mac OS), and drag any frame handle. If you hold down the mouse button for one second before you begin dragging, the text will recompose while you resize the frame. Note: If you click the text frame instead of dragging it, you’ll lose your text selection or insertion point location.
138 Layout and design • If you need to type text in a master text frame on a document page, hold down Ctrl+Shift (Windows) or Command+Shift (Mac OS) as you click the text frame on the document page. Then click in the frame using the Type tool and begin typing. • You can use Smart Text Reflow to add or remove pages automatically as you type and edit text.
139 Layout and design A Original 2-column text frame B Resized with Fixed Column Width deselected (still 2 columns) C Resized with Fixed Column Width selected (4 columns) 5 (Optional) Select Balanced Columns to make text even at the bottom of a multi-column text frame. Change text frame inset spacing (margins) 1 Using the Selection tool, select a frame, or using the Type tool, click inside the text frame or select text. 2 Choose Object > Text Frame Options.
140 Layout and design Min Select a minimum value for the baseline offset. For example, if Leading is selected and you specify a minimum value of 1p, InDesign uses the leading value only when it’s greater than 1 pica. If you want to snap the top of the text frame to a grid, choose either Leading or Fixed so that you can control the location of the first baseline of text in text frames.
141 Layout and design Working with additional languages You can assign languages to different text. Assigning the appropriate language to text is especially useful for spellchecking and hyphenating. (See Assign a language to text.) If you need to work with Asian text, special versions of InDesign are available for Japanese, Simplified Chinese, Traditional Chinese, and Korean.
142 Layout and design Each table of contents is a separate story consisting of a heading and a list of entries sorted either by page number or alphabetically. Entries, including page numbers, are pulled directly from content in your document and can be updated at any time—even across multiple documents in a book file. The process for creating a table of contents requires three main steps. First, create and apply the paragraph styles you’ll use as the basis for the TOC.
143 Layout and design If paragraphs that are to be included in the table of contents appear in different stories on the same page, their order in the TOC is determined by their position on the page. 1 Do one of the following: • If you’re creating a table of contents for a single document, you may want to add a new page at the beginning of the document.
144 Layout and design Create TOC styles for multiple lists Use TOC styles if you need to create different tables of contents in your document or book. For example, you can use one TOC style for a list of contents and another for a list of advertisers, illustrations, or photo credits. Create a TOC style for each type of list. Creating TOC styles are also useful if you want to use the same TOC formatting in another document. Note: Don’t confuse TOC styles with paragraph styles that have a “TOC” prefix.
145 Layout and design Select the existing text in the box before you choose a different special character, to make sure that you don’t include both characters. You might want to create a character style that formats the space between the entry and the page number. You can then select this style in the Style pop-up list to the right of Between Entry And Number. (See Add paragraph and character styles.
146 Layout and design Numbered Paragraphs If your table of contents includes a paragraph style that uses numbering, specify whether the TOC entry includes the full paragraph (both number and text), only the numbers, or only the paragraph. Frame Orientation Specify the writing direction for the text frame you will use to create a table of contents.
147 Layout and design Update and edit a table of contents The table of contents is like a snapshot of content in your document. If page numbers in your document change, or if you edit headings or other elements associated with table of contents entries, you’ll need to regenerate the table of contents to update it. Update a table of contents 1 Open the document containing the table of contents.
148 Layout and design When you generate the index, each topic is listed, along with the page on which it was found. The topics are sorted alphabetically, typically under section headings (A, B, C, and so on). An index entry consists of a topic (the term readers look up) paired with either a page reference (page number or range) or a cross-reference. A cross-reference, preceded by “See” or “See also,” points the reader to other entries in the index, rather than to a page number.
149 Layout and design Index panel overview You create, edit, and preview the index using the Index panel (Window > Type & Tables > Index). The panel includes two modes: Reference and Topic. In Reference mode, the preview area displays complete index entries for the current document or book. In Topic mode, the preview area displays only topics, not page numbers or cross-references. Topic mode is used primarily for creating the index structure, whereas Reference mode is where you add your index entries.
150 Layout and design Topics in the topic list appear in the New Page Reference dialog box as well. To create an index entry, simply select a topic and then associate it with a page or cross-reference. Unused topics (those without page or cross-references) are excluded when you generate an index. Creating a topic list before you add index entries is optional. Each time you create an index entry, its topic is automatically added to the topic list for future use.
151 Layout and design Edit an index topic Use the Index panel to edit entries before or after you generate an index. Changes you make to your entries in the Index panel will appear in the next index that you generate, but changes that you make to the generated index story will be lost when you regenerate the index. 1 Open a document containing the index topics. 2 In the Index panel, select Topic. 3 In the preview area, double-click a topic to edit. 4 Edit the topic as desired, and then click OK.
152 Layout and design 5 Choose New Page Reference in the Index panel menu. (If this command does not appear, make sure Reference is selected and that there is an insertion point or text selection in the document.) 6 To add text to the Topic Levels box, do any of the following: • To create a simple index entry (such as cats), type the entry in the first Topic Levels box. (If text was selected, that text appears in the Topic Levels box.
153 Layout and design Index a word, phrase, or list quickly Using an indexing shortcut, you can quickly index individual words, a phrase, or a list of words or phrases. Adobe InDesign recognizes two indexing shortcuts: one for standard index entries; the other for proper names. The proper name shortcut creates index entries by reversing the order of a name so it is alphabetized by the last name. In this way, you can list a name with the first name first, but have it appear in the index sorted by last name.
154 Layout and design Index every occurrence of a word automatically Using the Add All option is an effective way to index all occurrences of a specified term in a document or a book. When you click Add All, InDesign creates index markers at every occurrence of the words selected in the document—not the text specified in the dialog box. (You can later delete entries that point to less significant information.
155 Layout and design For Next # Of Pages The page range extends from the index marker to the end of the number of pages specified in the adjacent box, or to the end of as many pages as exist. Suppress Page Range Turn off page range. Add “See” or “See also” cross-references to an index Cross-references are index entries that point to related entries, instead of a page number. You create cross-references using the Index panel.
156 Layout and design Generate an index Once you’ve added index entries and previewed them in the Index panel, you’re ready to generate an index story to place in your document for publication. An index story can appear as a separate document or in an existing document. When you generate an index story, InDesign compiles index entries and updates page numbers across your document or book.
157 Layout and design To replace the entry separators (such as the values for Following Topic or Between Entries), select the existing separator and then type or choose a replacement character. Nested or Run-in Select Nested if you want the index formatted in the default style, with subentries nested under an entry as separate indented paragraphs. Select Run-in if you want all levels of an entry to appear in a single paragraph. The Between Entries option determines which character separates the entries.
158 Layout and design Changing the sort order affects the sort order in the Index panel and in the index stories that are generated afterwards. You can create multiple indexes with different sort orders. For example, you can generate an index in German, change the sort order, and then generate a separate index in Swedish — just make sure Replace Existing Index isn’t selected when you generate the index. 1 Choose Sort Options from the Index panel menu. 2 Make sure the items you want sorted are selected.
159 Layout and design Sort By When you’re creating or editing an index entry, typing Chinese characters in the Topic Levels fields enables you to edit Chinese sort information. For Pinyin, if multiple words have the same Pinyin, the order is sorted by (1) tone and (2) stroke count in ascending order. For Stroke Count, each character is sorted by (1) stroke count, (2) first stroke, and (3) second stroke.
160 Layout and design Locate index markers in a document 1 Choose Type > Show Hidden Characters to display index markers in the document window. 2 In the Index panel, click Reference, and then select the entry you want to locate. 3 Choose Go To Selected Marker in the Index panel menu. The insertion point appears to the right of the index marker. You can then press Shift+Left Arrow to select the marker for cutting, copying, or deleting.
161 Layout and design 3 To set how close an object must be to snap to a guide or grid, specify a value in pixels for Snap To Zone. 4 To display guides behind objects, select Guides In Back. 5 To specify how far the pasteboard extends out from the page or spread (or the bleed or slug area, if specified), enter values for Horizontal Margins and Vertical Margins. 6 Click OK to close the Preferences dialog box. You can change the on-screen color of your paper.
162 Layout and design Create unequal column widths When you have more than one column on a page, the column guides in the middle appear in pairs. When you drag one column guide, the pair moves. The space between the column guides is the gutter value you specified; the pair moves together to maintain that value. Note: You cannot create unequal column widths for columns in a text frame. Instead, created threaded, side-by-side text frames with different column widths.
163 Layout and design A Reference number B Footnote text As you type, the footnote area expands while the text frame remains the same size. The footnote area continues to expand upward until it reaches the line with the footnote reference. At that point, the footnote is split to the next text frame column or threaded frame.
164 Layout and design If the footnote reference number is spaced too close to the preceding text, adding one of the space characters as a prefix improves the appearance. You can also apply a character style to the reference number. Position This option determines the appearance of the footnote reference number, which is superscript by default.
165 Layout and design Rule Above Specify the location and appearance of the footnote divider line that appears above the footnote text. A divider line (also called a “separator line”) also appears above any footnote text continued in a separate frame. The options you select apply to either the First Footnote In Column or Continued Footnotes, whichever is selected in the menu. These options are similar to those that appear when you specify a paragraph rule.
166 Layout and design For internal textwrap, text only wraps below the point where an object is anchored in a footnote. External text wrap of objects in footnotes If a floating object (not inline or anchored) on which textwrap is applied interacts with footnotes text, then text wrap takes effect. The text adjusts dynamically around the object. In the example shown below, the photograph is not part of the footnote, but the text adjusts seamlessly around the object.
167 Layout and design Delete footnotes To delete a footnote, select the footnote reference number that appears in the text, and then press Backspace or Delete. If you delete only the footnote text, the footnote reference number and footnote structure remain. More Help topics Place (import) text Overprint rules above footnotes Text variables Create and edit text variables A text variable is an item you insert in your document that varies according to the context.
168 Layout and design Create or edit text variables The options available for creating the variable depend on the type of variable you specify. For example, if you choose the Chapter Number type, you can specify text to appear both before and after the number, and you can specify the numbering style. You can create several different variables based on the same variable type. For example, you can create one variable that displays “Chapter 1” and another that displays “Ch. 1.
169 Layout and design Abbreviation Description Example M Month number, no leading zero 8 MM Month number, leading zero 08 MMM Abbreviated month name Aug MMMM Full month name August d Day number, no leading zero 5 dd Day number, leading zero 05 E Weekday name, abbreviated Fri EEEE Full weekday name Friday yy or YY Year number, last two digits 07 y (Y) or yyyy (YYYY) Full year number 2007 G or GGGG Era, abbreviated or expanded AD or Anno Domini h Hour, no leading zero 4
170 Layout and design Last Page Number The Last Page Number type is useful for adding the total number of pages in a document to headers and footers using the common “Page 3 of 12” format. In this case, the number 12 is generated by the Last Page Number, and it’s updated whenever pages are added or removed. You can insert text before or after the last page number, and you can specify a numbering style.
171 Layout and design • To convert all instances of the text variable in the document, choose Type > Text Variables > Define, select the variable, and then click Convert To Text. Import text variables from another document 1 Choose Type > Text Variables > Define. 2 Click Load, and then double-click the document that has the variables you want to import. 3 In the Load Text Variables dialog box, make sure that a check mark appears next to the variables you want to import.
172 Layout and design A Start bracket B In port C Center bracket D End bracket E Out port indicating threaded text 1 Select the Type On A Path tool . (Click and hold the Type tool to display a menu containing the Type On A Path tool.) 2 Position the pointer on the path until a small plus sign appears next to the pointer , and then follow these steps: • To type using default settings, click the path. An insertion point appears at the start of the path by default.
173 Layout and design Delete type from a path 1 Using the Selection tool or Direct Selection tool , select one or more type-on-a-path objects. 2 Choose Type > Type on a Path > Delete Type From Path. If the path text is threaded, type moves to the next threaded text frame or type-on-a-path object. If the path text isn’t threaded, text is deleted. The path remains, but loses any type-on-a-path attributes—all brackets, in and out ports, and threading properties are removed.
174 Layout and design Note: If you apply a paragraph indent value, it’s measured from the start and end brackets. Slide type along a path 1 Using the Selection tool , select the type on a path. 2 Position the pointer over the path type’s center bracket until a center bracket icon appears next to the pointer . Zoom in on the path to more easily select the bracket. 3 Drag the center bracket along the path. Note: The text won’t move if both the start and end brackets are at the ends of the path.
175 Layout and design A Rainbow effect B Skew effect C 3D Ribbon effect D Stair Step effect E Gravity effect • To keep characters’ vertical edges perfectly vertical regardless of the path shape, while letting characters’ horizontal edges follow the path, choose Skew. The resulting horizontal distortion is useful for text that appears to follow waves or go around a cylinder, as on a beverage can label.
176 Layout and design Linked content behaves similar to traditional links. See Use the Links panel for an overview. You can designate an object as parent, and then place it at other places as child objects. Whenever you update the parent object, the child objects are flagged and you can update them to synchronize with the parent. You can place and link objects using either the , or choose menu command. The panel. icon displays on the upper-left corner of linked object.
177 Layout and design Load Conveyor Use to load the conveyor with items. • Selection: Use this option to load all selected items • Pages: Use this option to load all items on the specified pages • All: Use this option to load items from all pages and pasteboard Enable Create Single set to group all the items in a single set. You can collect individual page items, or collect related items as "sets." In some cases InDesign automatically creates sets to preserve the relational integrity of the page items.
178 Layout and design 3 Select the options as required: Update Link When Saving Document Enable this option to update the link when you save the document. Warn if Link Update Will Overwrite Local Edits Enable this option to show a warning message if updating the link will overwrite any local edits made to the linked object. Preserve Local Edits while Updating Object Links Select from the available categories to preserve local edits while updating links.
179 Layout and design 1 Select a source document and Style type. 2 Click New Syle Mapping. 3 Choose source and mapped styles or style groups from the list Press Alt (Windows) or Option (Mac OS) to change the Cancel button to Reset. Click Reset to revert to default options. Update a linked item If an original item is modified, following: • Click symbol displays over the frame and in the Links panel.
180 Layout and design • You can use the Keyboard Shortcuts dialog box (Edit > Keyboard Shortcuts) to create custom align and distribute shortcuts. (Under Product Area, select Object Editing.
181 Layout and design A Creates even spacing between the centers of each object B Keeps the overall width the same as before the transformation • To set the space between objects, either center to center or edge to matching edge, select Use Spacing under Distribute Objects, and then type the amount of space you want to apply. Click a button to distribute the selected objects along their horizontal or vertical axes.
182 Layout and design A Creates spaces of a specified value between each object B Changes the overall width of the objects as a whole When you use spacing with vertical distribution, selected objects are spaced from top to bottom, starting with the topmost object. When you use spacing with horizontal distribution, selected objects are spaced from left to right, starting from the left-most object. You can also use the Smart Spacing feature to align or distribute objects while moving them.
183 Layout and design For a video on using Live Distribute, see https://tv.adobe.com/go/4949/. 1 Select the objects. 2 Start dragging a selection handle and hold down the Spacebar while dragging. Continue dragging to change the spacing between the objects.
184 Layout and design If the named grid format you want to use is already saved in another InDesign document, you can import that grid format into the current document. When a new frame grid format is created based on an existing frame grid, changes to format attribute options also are applied to the selected frame grid. If you do not want to modify the selected frame grid format, deselect the frame grid before showing the Edit Grid Format dialog box.
185 Layout and design 3 To apply grid format attributes to the entire story, select the frame grid using the Selection tool and select Edit > Apply Grid Format. You can also add named grids to object styles. If you add a named grid to the default object style for grid frames, all grid frames you create appear formatted according to the named grid you specify. (See About object styles.) Edit named grids You can change the grid format definitions at any time.
186 Layout and design More Help topics Customize layout and frame grids Override character and paragraph styles Linking Content Watch this video tutorial to learn how to create and update links between objects in the same document and others. Linking Content Reviewing the Forms tools An overview of the form field-related buttons, dialog boxes and menu commands in InDesign. Compare the old and new ways of creating interactive forms.
187 Layout and design Generating image captions with metadata (PDF, 148 KB) Grid Mode and Live Distribute (video 2:48) Watch how you can quickly create grids on the fly using design tools that are "gridified". Grid Mode and Live Distribute (video 2:48) Live captions (video 3:04) See how InDesign CS5 and later allow you to take advantage of metadata embedded in an image to create live captions and then automatically and flexibly place them in your layout.
188 Layout and design Paragraphs that span and split columns (video 2:01) See how to build complex layouts in less clicks with paragraphs that span or split columns in InDesign CS5 and later. Paragraphs that span and split columns (video 2:01) Rotating Spread view (video 3:31) When one or more objects on a page is rotated, learn how to rotate the spread view to make easy edits. Discover a number of navigation tips to save time.
189 Layout and design See the video tutorial Add page numbering . 1 In the Pages panel, double-click the master page to which you want to add your page number. To create master pages, see Create masters . 2 Create a new text frame large enough to hold the longest page number and any text you want to appear next to it. Position the text frame where you want the page number to appear. If your document has facing pages, create separate text frames for the left and right master pages.
190 Layout and design Create running headers or running footers that use text variables such See Create headers and footers and Create and edit text variables. as the create date, filename, or the current heading or title. Create a “Page x of y” effect in which x is the current page and y is the Insert a Current Page Number marker for x, and insert the Last Page total number of pages. Number text variable for y (choose Type > Text Variables > Insert Variable > Last Page Number).
191 Layout and design A Original graphic B Alpha channel C Placed graphic D Original graphic E Graphic with embedded path F Placed graphic When you place a Photoshop file, the Image Import Options dialog box lets you choose to use the default clipping path or select an alpha channel for clipping. 1 Select an imported graphic, and choose Object > Clipping Path. 2 In the Clipping Path dialog box, choose either Photoshop Path or Alpha Channel from the Type menu.
192 Layout and design Clipping path options Threshold Specifies the darkest pixel value that will define the resulting clipping path. Increasing this value makes more pixels transparent by extending the range of lightness values added to the hidden area, starting from 0 (white). For example, if you want to remove a very light drop shadow when using Detect Edges, try increasing the Threshold until the shadow disappears. If light pixels that should be visible are invisible, the Threshold is too high.
193 Layout and design Include Inside Edges Makes areas transparent if they exist inside the original clipping path, and if their lightness values are within the Threshold and Tolerance ranges. By default, the Clipping Path command makes only the outer areas transparent, so use Include Inside Edges to correctly represent “holes” in a graphic. This option works best when the brightness levels of areas you want to make transparent don’t match any areas that must be visible.
194 Chapter 4: Text Threading text Thread text frames The text in a frame can be independent of other frames, or it can flow between connected frames. To flow text between connected frames (also called text boxes), you must first connect the frames. Connected frames can be on the same page or spread, or on another page in the document. The process of connecting text among frames is called threading text. It is also referred to as linking text frames or linking text boxes.
195 Text 2 Position the loaded text icon over the frame you want to connect to. The loaded text icon changes to the thread icon. 3 Click inside the second frame to thread it to the first.
196 Text Unthread text frames When you unthread a text frame, you break the connection between the frame and all subsequent frames in the thread. Any text that previously appeared in the frames becomes overset text (no text is deleted). All subsequent frames are empty. ? Using the Selection tool, do one of the following: • Double-click an in port or out port to break the connection between frames. • Click an in port or an out port that represents a thread to another frame.
197 Text Flow text manually or automatically Your pointer becomes a loaded text icon after you place text or click an in port or out port. The loaded text icon lets you flow text onto your pages. By holding down a modifier key, you can determine how the text is flowed. The loaded text icon changes appearance, depending on where it is placed.
198 Text Flow text automatically ? With the loaded text icon displayed, hold down Shift as you do one of the following: • Click the loaded text icon in a column to create a frame the width of that column. InDesign creates new text frames and new document pages until all text is added to the document. • Click inside a text frame that is based on a master text frame. The text autoflows into the document page frame and generates new pages as needed, using the master frame’s attributes.
199 Text If your layout includes design elements specific to the right or left side of the spread, turn on this option. If your left and right pages are interchangeable, you can turn off this option. This option is dimmed if the document does not have facing pages. Delete Empty Pages Select this option to delete pages when you edit text or hide conditions. Pages are deleted only if the emptied text frame is the only object on the page.
200 Text Keeps text from appearing in any available space to the right or left of the frame. Jump To Next Column Forces the surrounding paragraph to the top of the next column or text frame. 4 From the Wrap To menu, specify whether the wrap is applied to a specific side (such as the right side or largest area) or toward or away from the spine. (If you don’t see the Wrap To menu, choose Show Options from the Text Wrap panel menu.
201 Text Bounding BoxWraps text to the rectangle formed by the image’s height and width.Detect EdgesGenerates the boundary using automatic edge detection. (To adjust edge detection, select the object and choose Object > Clipping Path > Options.)Alpha ChannelGenerates the boundary from an alpha channel saved with the image. If this option isn’t available, no alpha channels were saved with the image.
202 Text If you manually change the shape of a text wrap path, User-Modified Path is selected in the Type menu and remains dimmed in the menu. This indicates that the path of the shape has changed. If you want to use the original clipping path rather than the edited text wrap boundary, choose Same As Clipping from the Type menu in the Text Wrap panel.
203 Text Note: Text adjacent to an object is aligned to the left or top of the object when set to Align Left, to the right or bottom of the object when set to Align Right, or evenly aligned to both edges when set to Full Justify. Skip By Leading Moves wrapped text to the next available leading increment below a text-wrapped object. If this option isn’t selected, lines of text may jump below an object in a way that prevents text from lining up with text in neighboring columns or text frames.
204 Text Arabic and Hebrew features | CC, CS6 New and improved features for working in Arabic and Hebrew are available in the Middle East and North African edition of this software. Adobe World-Ready Composers Adobe World-Ready composers enable you to create content in middle-eastern languages. You can type in, and mix between, Arabic, Hebrew, English, French, German, Russian, and other Latin languages.
205 Text If you have a mix of languages in the same paragraph, you can specify the direction of text at a character level. Also, to insert dates or numbers, specify the direction of text at the character level. From the Character panel menu, choose Character Direction and then select a direction. Story direction When you're working with Arabic and Hebrew languages, the story generally flows from the right to the left.
206 Text Automatic Kashida insertion In Arabic, text is justified by adding Kashidas. Kashidas are added to arabic characters to lengthen them. Whitespace is not modified. Use automatic Kashida insertion to justify paragraphs of arabic text. Select the paragraph and from the Paragraph panel (Window > Type & Tables > Paragraph), choose a setting from the Insert Kashida drop-down list. The options available are: None, Short, Medium, Long, or Stylistic.
207 Text Diacritical marks In the Arabic script, a diacritic or a diacritical mark is a glyph used to indicate consonant length or short vowels. A diacritical mark is placed above or below the script. For better styling of text, or improved readability of certain fonts, you can control the vertical or horizontal position of diacritical marks: 1 Select text that has diacritical marks 2 In the Character panel, modify the position of the diacritic marks relative to the script.
208 Text Default fonts When you install a Middle Eastern or North African version, the default typing font is set to the installation-specific language, by default. For example, if you have installed the English/Arabic-enabled version, the default typing font is set to Adobe Arabic. Similarly, if you have installed the English/Hebrew-enabled version, the default typing font is set to Adobe Hebrew (or Myriad Hebrew in Photoshop).
209 Text Hebrew text: Hyphenation is allowed. To enable hyphenation and customize settings, choose Paragraph panel > Panel menu > Hyphenation Settings. Find and replace Arabic and Hebrew users can perform full text search and replace. In addition to searching and replacing simple text, you can also search and replace text with specific characteristics.
210 Text Justification Alternates A font can have alternative shapes of certain letters of the alphabet. These variations of the font face for some letters are generally available for stylistic or calligraphy purposes. In rare cases, justification alternates are used to justify and align paragraphs for specific needs. Justification alternates can be turned on at a paragraph level, where alternates are used wherever possible. You can also turn on or off this feature at a character level.
211 Text 2 In the Insert Table dialog box, choose from the Direction list to select the table direction. To change the direction of an existing table: 1 Place the cursor inside a table 2 Open the Table panel (Shift + F9), and click the Left-to-Right Table or Right-to-Left Table icons to set the direction of the table. For Right-to-Left tables, the Arabic and North African versions default to Arabic language. The Hebrew version is set to Hebrew language.
212 Text • Logical: The cursor moves according to the direction of the language typed. In Arabic and Hebrew, when the right arrow is pressed, the cursor moves left (to the next character in a right to left language). Page and chapter numbering Arabic and Hebrew users use the most commonly preferred numbering systems in the region.
213 Text Bullets and numbering Create bulleted or numbered lists In bulleted lists, each paragraph begins with a bullet character. In numbered lists, each paragraph begins with an expression that includes a number or letter and a separator such as a period or parenthesis. The numbers in a numbered list are updated automatically when you add or remove paragraphs in the list.
214 Text 3 To continue the list in the next paragraph, move the insertion point to the end of the list and press Enter or Return. 4 To end the list (or list segment, if the list is to be continued later in the story), click the Bulleted List or Numbered List button in the Control panel again, or choose Bullets And Numbering from the Paragraph panel menu. Format a bulleted or numbered list 1 Using the Type tool , select the bulleted or numbered paragraphs you want to reformat.
215 Text By default, bullets and numbers inherit some of their text formatting from the first character in the paragraph to which they’re attached. If the first character in one paragraph is different from the first characters in other paragraphs, the numbering or bullet character may appear inconsistent with the other list items. If this is not the formatting you desire, create a character style for numbers or bullets and apply it to your list by using the Bullets And Numbering dialog box.
216 Text 2 Select the glyph that you want to use as the bullet character. (Different font families and font styles contain different glyphs.) 3 If you want the new bullet to remember the currently chosen font and style, select Remember Font With Bullet. 4 Click Add. Note: The list of bullet characters is stored in the document, like paragraph and character styles.
217 Text Define lists A defined list can be interrupted by other paragraphs and lists, and can span different stories and different documents in a book. For example, use defined lists to create a multi-level outline, or to create a running list of numbered table names throughout your document. You can also define lists for separately numbered or bulleted items that are mixed together.
218 Text 3 Enter a name for the list, choose whether you want to continue numbering across stories, and continue numbering from previous documents in your book. 4 Click OK twice. After you define a list, you can use it in a paragraph style, such as a style for tables, figures, or ordered lists, as well as apply it by way of the Control panel and Paragraph panel. Note: Some lists are defined automatically.
219 Text Create multi-level lists A multi-level list is a list that describes hierarchical relationships between the list paragraphs. These lists are also called outline lists because they resemble outlines. The list’s numbering scheme (as well as indentations) show rank as well as how items are subordinate to one another. You can tell where each paragraph fits in the list with respect to the paragraphs before and after it. You can include up to nine levels in a multi-level list.
220 Text • To create a number expression, enter punctuation, enter metacharacters, or select options on the Insert Special Character list. 10 Select Restart Numbers At This Level After to renumber beginning at 1 when a paragraph at this level appears after a paragraph at a higher level; deselect this option to number paragraphs at this level consecutively throughout the list without regard for where the paragraphs appear in the list hierarchy.
221 Text Restart or continue numbering for a list InDesign offers commands for restarting a list and continuing a list: Restarting a numbered list Place the insertion point in the paragraph and choose Restart Numbering from the context menu or choose Type > Bulleted And Numbered Lists > Restart Numbering. In normal lists, this command assigns the number 1 (or letter A) to a paragraph and makes it the first paragraph in a list.
222 Text More Help topics Add paragraph and character styles Create a table of contents Captions Convert style bullets and numbering to text Find/Change Find/Change overview The Find/Change dialog box contains tabs that let you specify what you want to find and change.
223 Text 3 Specify the range of your search from the Search menu, and click icons to include locked layers, master pages, footnotes, and other items in the search. 4 In the Find What box, describe what you want to search for: • Type or paste the text you want to find. • To search for or replace tabs, spaces, or other special characters, select a representative character (metacharacter) from the pop-up menu to the right of the Find What box.
224 Text Find and change formatted text 1 Choose Edit > Find/Change. 2 If the Find Format and Change Format options don’t appear, click More Options. Vice-versa, you can click Fewer Options to view lesser options. 3 Click the Find Format box, or click the Specify Attributes To Find icon to the right of the Find Format Settings section. 4 On the left side of the Find Format Settings dialog box, select a type of formatting, specify the format attributes, and then click OK.
225 Text Search the entire document or All Documents to search all open documents. Story Search all text in the currently selected frame, including text in other threaded text frames and overset text. Select Stories to search stories in all selected frames. This option appears only if a text frame is selected or an insertion point is placed. To End Of Story Search from the insertion point. This option appears only if an insertion point is placed. Selection Search only selected text.
226 Text 2 At the bottom of the dialog box, specify the range of your search from the Search menu, and click icons to include locked layers, master pages, footnotes, and other items in the search. 3 In the Find What box, do any of the following to construct a GREP expression: • Enter the search expression manually. (See Metacharacters for searching.
227 Text You can use the Found Text expressions to refer to these groupings. For example, $0 refers to all found text, and $2 refers to only the second grouping. By inserting $2 in the Change To field and specifying a character style in the Change Format field, you can search for a word within quotation marks, and then replace the word with a character style. Because only $2 is specified, the $1 and $3 groupings are removed.
228 Text 206 555 3982 = $1 $2 $3 Additional GREP examples Experiment with the examples in this table to learn more about GREP searches. Expression Search string Sample text Matches (in bold) Class of characters [abc] Maria cuenta bien. Mariacuentabien. [] Finds the letter a, b, or c. Beginning of paragraph ^~_.+ ^ “We saw—or at least we think we saw—a purple cow.” This searches the beginning of the paragraph (^) for an em dash (~_) —Konrad Yoes followed by any character ( .
229 Text Expression Search string Sample text Matches (in bold) Multiline on (?m)^\w+ (?m) In this example, the expression looks for one or more (+) word characters (\w) at the beginning of a line (^). The (?m) expression allows all lines within the found text to be treated as separate lines. One Two Three Four Five Six Seven Eight One Two ThreeFour Five SixSeven Eight (?-m)^\w+ One Two Three Four Five Six Seven Eight One Two Three Four Five Six Seven Eight Single-line on (?s)c.
230 Text Character: Text tab metacharacter: GREP tab metacharacter: Any Page Number ^# ~# Current Page Number ^N ~N Next Page Number ^X ~X Previous Page Number ^V ~V * Any Variable ^v ~v Section Marker ^x ~x * Anchored Object Marker ^a ~a * Footnote Reference Marker ^F ~F * Index Marker ^I ~I Bullet Character ^8 ~8 Japanese Bullet ^5 ~5 Caret Character ^^ \^ Backslash Character \ \\ Copyright Symbol ^2 ~2 Ellipsis ^e ~e Tilde ~ \~ Paragraph Symbol ^7 ~7
231 Text Character: Text tab metacharacter: GREP tab metacharacter: Quarter Space ^4 ~4 Sixth Space ^% ~% Flush Space ^f ~f Hair Space ^| ~| Nonbreaking Space ^s ~s Nonbreaking Space (fixed width) ^S ~S Thin Space ^< ~< Figure Space ^/ ~/ Punctuation Space ^. ~.
232 Text Character: Text tab metacharacter: GREP tab metacharacter: * Chapter number variable ^H ~H * Creation date variable ^S ~S * Modification date variable ^o ~o * Output date variable ^D ~D * File name variable ^l (lowercase L) ~l (lowercase L) * Any Digit ^9 \d * Any character that is not a digit \D * Any Letter ^$ [\l\u] * Any Character ^? .
233 Text Character: Text tab metacharacter: GREP tab metacharacter: * Non-marking Subexpression (?: ) * Character Set [] * Or | * Positive Lookbehind (?<= ) * Negative Lookbehind (?
234 Text 4 On the left side of the Find Object Format Options dialog box, select a type of formatting, specify the format attributes, and then click OK. Make sure that the categories you want to search for are in the appropriate state. You can use one of three states for each Effects category: turned on, turned off, or ignored.
235 Text Find and change fonts Use the Find Font command to search for and list the fonts used throughout your document. You can then replace any fonts (except those in imported graphics) with any other fonts available on your system. You can even replace a font that’s part of a text style. Note the following: • A font name is listed once for its use in the layout and listed each time in imported graphics.
236 Text You can open the Find Font dialog box while preflighting a document. In the Preflight dialog box, switch to the Fonts tab and click Find Font. To view the system folder in which a font appears, select the font in the Find Font dialog box and choose Reveal In Explorer (Windows) or Reveal In Finder (Mac OS). Find/change items using queries You can find and change text, objects, and glyphs by using or constructing a query. A query is a defined find-and-change operation.
237 Text Load queries Customized queries are stored as XML files. The names of customized queries appear in the Query list in the Find/Change dialog box.
238 Text A Inline position B Above line position (aligned left) C Custom position (aligned to the edge of the text frame) Tim Cole provided a shortcut on inserting anchored frames at Anchored Frames Productivity Shortcut. Create an anchored object If an object isn’t available to place into the document (for example, sidebar text that is not written yet), you can create an empty anchored frame as a placeholder for content you can add later.
239 Text Note: If you choose Text, an insertion point appears in the text frame; if you choose Graphic or Unassigned, InDesign selects the object frame. Object Style Specifies the style you want to use to format the object. If you have defined and saved object styles, they will appear in this menu. Paragraph Style Specifies the paragraph style you want to use to format the object. If you have defined and saved paragraph styles, they will appear in this menu.
240 Text A A Space Before value of 0P10 moves the object and it’s associated text further away from the text line above it. B A Space After value of 0p10 moves the object and the text line above it further away from its associated text line (below). Note: Anchored objects set to Above Line will always remain with the line that holds the anchor; the text won’t compose such that the object is on the bottom of one page and the anchor marker’s line is at the top of the next page.
241 Text Note: If, after you select Relative To Spine you adjust the X Offset value, the direction the object moves may change. This change occurs because the direction of movement depends partly on the side of the spread the object is on. Anchored Object Reference Point Specifies the location on the object that you want to align to the location on the page (as specified by the Anchored Position Reference Point).
242 Text Y Relative To Specifies what the object aligns with vertically. For example, Page Edge lets you use the edge of the page as the basis for aligning the object to the top, center, or bottom of the page. The Anchored Position Reference Point specifies if the object aligns to the top, center, or bottom of this page item. If you choose a line option, such as Line (Baseline), the Anchored Position Reference Point displays only the middle horizontal row of points.
243 Text A. Choosing the lower right point on the Anchored Object proxy and left center point on Anchored Position proxy. B. Changing Anchored Object proxy point to upper left corner and leaving the Anchored Position proxy point at center left C.
244 Text • To keep the object within the text frame, but not with a specific line of text when text reflows, choose Text Frame from the X Relative To menu. • To align the object relative to the margin (for example, to create a sidebar that stays in the outside margin as the text reflows from page to page), select Relative To Spine. 1 Select the object and choose Object > Anchored Object > Options. 2 From the Position menu, choose Custom.
245 Text Note: If you have more than one anchored object in the same position—for example, if one line of type holds the markers for two anchored objects with the same anchoring attributes—the objects will overlap each other. When you copy text containing an anchored object marker, you copy the anchored object as well. If you copy an anchored object and paste it outside of text, the anchored object becomes an independent image that is not linked to text.
246 Text Note: Vertically resizing inline or above line anchor markers might result in the object becoming overset. If the anchor marker is overset, the object will be overset as well. Resizing an anchored object might also reposition the object. For example, if you’ve aligned the right side of an object to the left side of the text frame, and then you drag the object’s right side handle 1 pica to the left (away from the text frame boundary), the object will resize and then move back 1 pica to the right.
247 Text 5 Select Include When Exporting to add the article to the EPUB/HTML export output. Add all page items in a document to an article To add all the page items to an article: 1 Choose Window > Articles to open the Articles panel. 2 Select an article to add the items to. If you don’t select an article, a new article is created. 3 Press Command (Mac OS) or Ctrl (Windows) and then click the in the Articles panel. 4 If a New Article dialog box opens, enter a name for the article.
248 Text A Show subset of glyphs B Search box C Tool tip displaying glyph ID, Unicode, and Name D Font list E Font style By moving the pointer over a glyph, you can read its CID/GID value, Unicode value, and name in a tool tip. Open the Glyphs panel ? Choose Type > Glyphs or Window > Type & Tables > Glyphs. Change the Glyphs panel view • Click the cycle widget (it’s located to the left of the word “Glyphs” on the Glyphs panel) to change views of the panel.
249 Text By default, InDesign uses a generic search to search based on the glyph name, Unicode, or glyph ID. 2 You can however, specify the search parameter to further filter the search results. To do this, click the drop-down arrow on the left of the Search box and choose the required search parameter. Insert glyphs and special characters A glyph is a specific form of a character. For example, in certain fonts, the capital letter A is available in several forms, such as swash and small cap.
250 Text Insert a recently used glyph InDesign tracks the previous 35 distinct glyphs you inserted and makes them available under Recently Used in the first row of the Glyphs panel (you have to expand the panel to see all 35 glyphs on the first row). ? Do one of the following: • Double-click a glyph under Recently Used. • Choose Recent Glyphs on the Show list to display all recently used glyphs in the main body of the Glyphs panel, and then double-click a glyph.
251 Text 1 In the Glyphs panel, choose an OpenType font from the font list. 2 Choose an option from the Show menu. The options displayed vary depending on which font is selected. For information on applying OpenType font attributes, see Apply OpenType font attributes . For more information on OpenType fonts, see www.adobe.com/go/opentype. Highlight alternate glyphs in the text 1 Choose Edit > Preferences > Composition (Windows) or InDesign > Preferences > Composition (Mac OS).
252 Text Create and edit custom glyph sets A glyph set is a named collection of glyphs from one or more fonts. Saving commonly used glyphs in a glyph set prevents you from having to look for them each time you need to use them. Glyph sets are not attached to any particular document; they are stored with other InDesign preferences in a separate file that can be shared. You can determine whether the font is remembered with the added glyph.
253 Text Delete glyphs from custom glyph sets 1 In the Glyphs panel, choose the Custom Glyph Set from the Show menu. 2 Right-click (Windows) or Control-click (Mac OS) a glyph, and then choose Delete Glyph From Set. Delete custom glyph sets 1 Do one of the following: • From the Glyphs panel menu, choose Delete Glyph Set. • From the context menu, choose Delete Glyph Set. 2 Click the name of a custom glyph set. 3 Click Yes to confirm.
254 Text The character frequently used to indicate feet, arcminutes, or minutes of time is the prime mark. It looks like a slanted apostrophe. The character frequently used to indicate inches, arcseconds, or seconds of time is the double prime mark. These symbols are different from apostrophes and double quotation marks. Some fonts include the prime and double prime marks. Use the Glyphs panel to insert these marks.
255 Text One-twenty-fourth the width of an em space. Thin Space One-eighth the width of an em space. You may want to use a thin space on either side of an em dash or en dash. Figure Space Same width as a number in the typeface. Use a figure space to help align numbers in financial tables. Punctuation Space Same width as an exclamation point, period, or colon in the typeface. About Adobe SING Glyphlet Manager The Adobe SING Glyphlet Manager is a utility for installing and searching for glyphlets.
256 Text • Set the angle of obliqueness to 30, 45, or 60, in Angle. • Select Adjust Rotation to rotate the glyphs, and display horizontal lines horizontally for horizontal text, and vertical lines vertically for vertical text. • Select Adjust Tsume to apply jidori. You can fine tune the rotated oblique effect for individual characters, after applying shatai to text. Rotate characters 1 Select the characters.
257 Text You can move text left, right, up, and down when you turn on the Tate-chu-yoko option. You can also set Auto Tatechu-yoko for special half-width characters. Auto Tate-chu-yoko is set in the paragraph attributes. Use tsume or tracking in the Character panel to adjust the character spacing for Tate-chu-yoko. Apply tate-chu-yoko 1 Select the text to which you want to apply tate-chu-yoko. 2 Do one of the following: • Choose Tate-chu-yoko from the Character panel menu or Control panel menu.
258 Text When the parent to which you want to attach ruby covers two lines, the ruby will follow when the parent moves to the next line. Note: In some instances, such as when applying a style that includes a variable, Ruby characters may be removed. 1 Select the text to which you want to attach ruby. You cannot attach ruby when there are forced line breaks in the selected text. 2 Select Ruby > Ruby from the Character panel menu or Control panel menu. 3 Enter the ruby characters in Ruby.
259 Text • Specify the size of the ruby characters in Size. The default ruby size is half the size of the parent. • Specify the scale for the height and width of the ruby characters in Horizontal Scale and Vertical Scale. • Select Use Open Type Pro Ruby Glyphs to use alternate glyphs for ruby (when possible). Specific kana characters are available for some Open Type Pro fonts. When you select this option, the specific font for ruby characters, and not the standard kana font, will be used.
260 Text Change kenten settings and color 1 Choose Kenten > Kenten from the Character panel menu or Control panel menu. 2 For Kenten Settings, specify the options below: Kenten Type Select a kenten character, such as Fisheye or White Circ le. Choose Custom to specify a custom character. You can enter characters directly, or you can specify a character code value for the specified character set. Position Specify the spacing between the kenten and characters.
261 Text • Embox Top/Right, Center, or Embox Bottom/Left align the small characters in a line to the specified position of the large characters embox. In vertical text frames, Embox Top/Right aligns the text to the right of the embox, and Embox Bottom/Left aligns the paragraph to the left of the embox. • ICF Top/Right and ICF Bottom/Left align the small characters in a line to the ICF specified by the large characters.
262 Text 3 If you want to change the range of your spell-checking, do any of the following, and then click Start to begin checking the spelling: • Select Document to check the entire document.Select All Documents to check all open documents. • Select Story to check all text in the currently selected frame, including text in other threaded text frames and overset text. Select Stories to check stories in all selected frames. • Select To End Of Story to check from the insertion point.
263 Text 2 Right-click (Windows) or Control-click (Mac OS) the underlined word, and do one of the following: • Select a suggested correction. If a word is repeated or needs to be capitalized, you can choose Delete Repeated Word [word] or Capitalize [word]. • Select Add [word] To User Dictionary. This automatically adds the word to the current dictionary without opening the Dictionary dialog box. The word remains unchanged in the text. • Select Dictionary.
264 Text You can use the Language menu in the Character panel to apply a language to selected text. You can also specify a default language for an entire document, or for all new documents. InDesign also includes a language locking feature that prevents the language setting in Asian text from being changed when it is part of a selection and a non-Asian language is chosen from the Language menu. (See Assign a language to text.) Exception word lists You can exclude words from being considered.
265 Text 3 Choose the desired dictionary from the Language pop-up menu on the Character panel. If you cannot see the language option in the Character panel, select Show Options and then select your language from the list. Remove, relink, and reorder user dictionaries 1 Choose Edit > Preferences > Dictionary (Windows) or InDesign > Preferences > Dictionary (Mac OS). 2 From the Language menu, choose the language to which the dictionary belongs.
266 Text 2 In the Language menu, choose a language. 3 In the Target menu, choose the dictionary from which you want to remove the word. The Target menu lets you choose an external user dictionary or any open document. 4 In the Dictionary List menu, do one of the following: • To modify the list of additions to the selected Target word list, choose Added Words. • To modify the list of words that are flagged as misspelled, choose Removed Words.
267 Text 4 If you have installed a hyphenation component from a company other than Adobe, select it in the Hyphenation menu. 5 If you have installed a spelling dictionary component from a company other than Adobe, select it in the Spelling menu. 6 In the Compose Using menu in the Hyphenation Exceptions menu, do one of the following: • To compose text using the hyphenation exceptions list stored in the external user dictionary, choose User Dictionary.
268 Text Text Frame fitting options | CC, CS6 Flexible width columns You can use the Flexible width option to adjust the number and width of columns as the text frame is resized. Columns are automatically added or deleted when the maximum column width is reached as the text frame is resized.
269 Text Persistent text frame fitting options Auto-size text frame options make it possible to set up a text frame so that it is automatically resized when you add, delete, or edit text. To access the Auto-size options, do the following: 1 Select a text frame and choose Object > Text Frame Options 2 Click Auto-size.
270 Text • Width only • Height and Width • Height and Width (Keep proportions) 4 From the anchor proxy, click a reference location to resize from. The anchor proxy also indicates how the text frame resizes. 5 Specify the constraints for minimum height and weight, and line breaks. Adding text to frames Add text to a document Add text to a document by typing or by pasting or placing text from a word-processing application.
271 Text Insert placeholder text InDesign can add placeholder text that you can easily replace with real text later. Adding placeholder text can give you a more complete sense of your document’s design. 1 Use the Selection tool to select one or more text frames, or use the Type tool to click in a text frame. 2 Choose Type > Fill With Placeholder Text.
272 Text Drag and drop text You can use the mouse to drag and drop text in the Story Editor or in the Layout View. You can even drag text from the Story Editor to the layout window (or vice versa), or into some dialog boxes such as Find/Change. Dragging the text from a locked or checked-in story copies the text rather than moves it. You can also copy text or create a new frame when dragging and dropping text. Jeff Witchel provides a video tutorial about drag and drop at Using InDesign Drag and Drop Text.
273 Text 3 Choose File > Place. 4 Select Replace Selected Item if you want the imported file to replace the contents of a selected frame, to replace selected text, or to be added to the text frame at the insertion point. Deselect this option to flow the imported file into a new frame. 5 Select Show Import Options, and then double-click the file you want to import. 6 Set import options, and then click OK.
274 Text Footnotes Imports Word footnotes. Footnotes and references are preserved, but renumbered based on the document’s footnote settings. If the Word footnotes are not imported properly, try saving the Word document in RTF format and importing the RTF file. Endnotes Imports endnotes as part of the text at the end of the story.
275 Text the Preset menu. Click Set As Default if you want the selected preset to be used as the default for future imports of Word documents. Text-file import options If you select Show Import Options when placing a text file, you can choose from these options: Character Set Specifies the computer language character set, such as ANSI, Unicode UTF8, or Windows CE, that was used to create the text file.
276 Text Include Inline Graphics Preserves inline graphics from the Excel document in InDesign. Number Of Decimal Places To Include Specifies the number of decimal places of spreadsheet figures. Use Typographer’s Quotes Ensures that imported text includes left and right quotation marks (“ ”) and apostrophes (’) instead of straight quotation marks (" ") and apostrophes (').
277 Text 2 If you haven’t already signed in to CS Live, click Sign In, specify your e-mail address and password, and then click Sign In. Once you sign in, the Place Buzzword Documents dialog box displays a list of the Buzzword documents you can import. 3 Select one or more documents you want to import, or paste the URL of the Buzzword document into the Paste URL field. 4 Select any of the following options, and then click OK.
278 Text Convert Word styles to InDesign styles Work with missing fonts Open QuarkXPress files in InDesign Convert text frames and frame grids Export content to Buzzword Managing graphics links Convert Word styles to InDesign styles Editing text Select text ? Using the Type tool, do one of the following: • Drag the I-bar cursor over a character, word, or an entire text block to select it. • Double-click a word to select it. Spaces next to the word are not selected.
279 Text 2 If hidden characters still do not appear, turn off preview mode. Choose View > Screen Mode > Normal and choose View >Overprint Preview to deselect it. Nonprinting characters such as those for spaces, tabs, ends of paragraphs, index markers, and ends of stories appear. These special characters are visible only in a document window and a story editor window; they don’t print or output to formats such as PDF and XML. The hidden characters appear in the same color as the layer color.
280 Text En Space Nonbreaking Space Nonbreaking Space (Fixed Width) Hair Space Sixth Space Thin Space Quarter Space Third Space Punctuation Space Figure Space Flush Space Column Break Frame Break Page Break Odd Page Break Even Page Break Forced Line Break InCopy Note InCopy Note (in Story Editor) Position marker (InCopy only) Index marker Index marker (in Story Editor) Hidden conditional text Hidden conditional text (in Story Editor) Bookmark or hyperlink destination marker (often a text anchor) Bookm
281 Text Hyperlink destination (in Story Editor) Cross-referenced paragraph Cross-reference hyperlink (in Story Editor) Anchored object Anchored object (in Story Editor) XML tag XML tag (in Story Editor) Footnote (in Story Editor) Table (in Story Editor) Variable (in Story Editor) Index marker (in Story Editor) Add column, frame, and page breaks Control column, frame, and page breaks by inserting special break characters in the text.
282 Text Odd page break Flows text to the next odd-numbered page with a text frame threaded to the current text frame. Even page break Flows text to the next even-numbered page with a text frame threaded to the current text frame. Paragraph Return Inserts a paragraph return (the same as pressing Enter or Return). Forced Line Break Forces a line to break where the character is inserted, starting a new line without starting a new paragraph (the same as pressing Shift+Enter or Shift+Return).
283 Text You can view and edit tables in Story Editor, where text is displayed in sequential columns and rows for easy editing. Quickly expand or collapse tables, and decide whether to view them by row or column. The Story Editor also displays text that has been added, removed, or edited if you turn on Track Changes. See Tracking and reviewing changes . Open the Story Editor 1 Select the text frame, click an insertion point in the text frame, or select multiple frames from different stories.
284 Text Attribute Icon Variables Hyperlink sources Hyperlink anchors Cross-reference Hidden conditional text Note Footnotes Index markers Deleted text Added text Moved text Text Display Options Choose a display font, size, line spacing, text color, and background. You can also specify a different theme, such as selecting Classic System to view yellow text on a black background. These settings affect the display of text in the story editor window, not how they appear in layout view.
285 Text A All conditions shown B Conditional indicators A “Mac” condition hidden B Hidden condition symbols Conditions can be applied only to text. You can make anchored objects conditional, but only by selecting the anchored object marker. You can apply conditions to text within table cells, but you cannot apply conditions to table cells, columns, or rows. You cannot apply conditions to text in locked InCopy stories.
286 Text Organization of content Evaluate the extent to which the document can be conditional and how you can organize the material to simplify development and maintenance. For example, you might be able to organize a book so that conditional text is limited to a few documents. Or you might choose to keep versions of a particular chapter in separate files rather than in conditional text, and then use a different book file for each version of the book.
287 Text Apply conditions to text You can apply multiple conditions to the same text. By default, condition indicators identify conditional text. However, if indicators are hidden, you can use the Conditional Text panel to determine which conditions have been applied to the current text. A solid check mark indicates the condition is applied to the current text. A dim check mark indicates that the condition is applied only to part of the selection. 1 Select the text to which you want to apply the condition.
288 Text The new set becomes the active set. 5 Do any of the following: • To apply the condition set to a document, choose the condition set name from the Set menu. • To override a condition set, select the set to make it active, and change the visibility setting of any condition. A plus sign (+) appears next to the condition set. Choose the condition set again to remove overrides. Choose Redefine “[Condition Set]” to update the condition set with the new visibility settings.
289 Text Find and change conditional text Use the Find/Change dialog box to find text to which one or more conditions have been applied and replace it with one or more other conditions. 1 Show any conditional text you want included in the search. Hidden text is excluded from the search. 2 Choose Edit > Find/Change. 3 If the Find Format and Change Format boxes don’t appear at the bottom of the dialog box, click More Options. 4 Click the Find Format box to display the Find Format Settings dialog box.
290 Text Generate a caption from an image When you generate a caption from an existing image, you can generate either a static caption, which can be modified only manually, or a live caption, which is updated if the image or the image metadata changes. For example, if you move a live caption next to a different image, the caption displays metadata from the different image. When you choose Generate Live Caption, a new variable is generated automatically based on the current caption settings.
291 Text Layer Specify to which layer the caption belongs. Group Caption With Image Indicate whether the image frame and caption text frame are grouped. Create captions using variables When a text frame containing a caption variable is adjacent to or grouped with an image, the caption variable displays the metadata of that image. A Text frame with caption variable not next to image B Text frame moved next to image 1 If necessary, define the caption variable you want to use. See Define caption variables.
292 Text Track changes A valuable feature is the ability to track changes made to a story by each contributor in the writing and editing process. Whenever anyone adds, deletes, or moves text within an existing story, the change is marked in the Story Editor in InDesign or the Galley and Story views in InCopy. You can then accept or reject the changes.
293 Text Note: If you cut text from one document and paste it into another, it is displayed as deleted text in the document of its original location and as added text in its new location. Copied text Highlighted in the new location. The original text is unchanged. Change bars A change bar is a vertical line that appears to the left of a line of text that has been changed. You can choose whether to show or hide change bars as you work. You can also specify what color to use for displaying the change bars.
294 Text • To reject the change and revert to the original text, click the Reject Change button . To accept or reject the highlighted change and go to the next change, Alt-click (Windows) or Option-click (Mac OS) the Accept Change or Reject Change button. • To move back to the previous change or skip over a change and go to the next one, click the Previous Change or Next Change button .
295 Text Notes can appear only in text. In InDesign, they can be printed only from the Story Editor, and they cannot be exported to PDF. Add editorial notes When you add editorial notes to managed content in InDesign, these notes become available to others in the workflow. The notes are primarily intended to be used with an InCopy workflow, but you can take advantage of them in InDesign. For example, you can place text in notes that you might want to put into a story later.
296 Text Edit Notes preferences Preferences settings let you set the color for note anchors, bookends, and backgrounds when inline in the Story Editor. You can also choose to display note info as a tool tip, as well as choose whether to include note content in Find/Change operations and spell checking in the Story Editor. 1 Choose Edit > Preferences > Notes (Windows) or InDesign > Preferences > Notes (Mac OS). 2 Select a color for note anchors and note bookends from the Note Color menu.
297 Text Additionally, if you replace all fonts, or replace all instances of an object, InDesign recomposes all the stories, and flags the links. Create a linked story 1 Select a story by either selecting the text frame or place the insertion cursor in the text. You can also select multiple stories by using Shift+Click if you’re selecting text frames. 2 Choose Edit > Place and Link Story. The cursor is loaded with the story.
298 Text Creating bullets and numbering (video 12:16) See how to create bullets and add them to your layout. Creating bullets and numbering (video 12:16) Creating conditional text (video 6:48) Learn how to use conditional text in InDesign. Creating conditional text (video 6:48) Creating footnotes (video 2:44) In this short video, learn the essentials of adding footnotes.
299 Chapter 5: Styles Object styles About object styles Just as you use paragraph and character styles to quickly format text, you can use object styles to quickly format graphics and frames. Object styles include settings for stroke, color, transparency, drop shadows, paragraph styles, text wrap, and more. You can assign different transparency effects for the object, fill, stroke, and text. You can apply object styles to objects, groups, and frames (including text frames).
300 Styles Define object styles You can define a style based on the settings you’ve already applied to an object, or you can create a style from scratch or based on another style. 1 Select the object or text frame that uses the settings you want the object style to include. 2 Choose New Object Style from the Object Styles panel menu, or Alt-click (Windows) or Option-click (Mac OS) the Create New Style button. 3 In the New Object Style dialog box, type a name for the style.
301 Styles Note: Object export options are used to specify export parameters required when you export to different formats such as EPUB, HTML, or accessible PDFs. Object export options are applied to both text frames and graphic frames, as well as groups. See Object export options . 9 Click OK. Object style categories If you want the style to apply only certain attributes, leaving any other settings untouched, make sure that the categories you want the style to control are in the appropriate state.
302 Styles A Turned on B Ignored C Turned off Note: Categories in which the settings can be turned on or off individually, such as Fill, Stroke, and Transparency, have only two states. They can either be turned on or ignored. The Paragraph Styles category is ignored by default, even if you’re creating a text frame. This category is applicable only if the object is an unthreaded text frame.
303 Styles For each new document, the Object Styles panel lists a default set of object styles. Whenever you create an object, an object style is applied to it. By default, if you create a text frame, the [Basic Text Frame] object style is applied. If you place an image or draw a path or shape, the [Basic Graphics Frame] object style is applied. If you create a frame grid, the [Basic Grid] object style is applied. If you draw a placeholder shape that has an X in it, the [None] object style is applied.
304 Styles Break the link to an object style You can break the link between an object and the style applied to it. The object will retain the same attributes, but will no longer change if the style is changed. 1 Select the object that has the object style applied to it. 2 Choose Break Link To Style from the Object Styles panel menu. If you don’t want to retain the formatting of the object style, choose [None] in the Object Styles panel.
305 Styles Redefine an object style After you apply an object style, you can override any of its settings. If you decide you like the changes you made to a particular object, you can redefine the style so that it matches the formatting of the object you changed. Be aware that the Redefine Object Style command redefines only categories that are turned on or turned off, but not categories that are ignored.
306 Styles About character and paragraph styles A character style is a collection of character formatting attributes that can be applied to text in a single step. A paragraph style includes both character and paragraph formatting attributes, and can be applied to a paragraph or range of paragraphs. Paragraph styles and character styles are found on separate panels. Paragraph and characters styles are sometimes called text styles.
307 Styles Open the Paragraph Styles panel ? Choose Type > Paragraph Styles, or click the Paragraph Styles tab, which appears by default on the right side of the application window. Open the Character Styles panel ? Choose Type > Character Styles, or click the Character Styles tab on the right side of the application window.
308 Styles Styles you create appear only in the current document. If no document is open, the styles you create will appear in all new documents. Base one paragraph or character style on another Many document designs feature hierarchies of styles sharing certain attributes. The headings and subheads, for example, often use the same font. You can easily create links between similar styles by creating a base, or parent, style. When you edit the parent style, the child styles will change as well.
309 Styles Map styles to export tags | CC, CS6, CS5.5 Introduction to export tags Use Export Tagging to define how text with InDesign styles is marked up in HTML, EPUB, or tagged PDF output. You can also specify CSS class names to add to the exported content. In EPUB/HTML export, CSS classes can be used to differentiate between slight variations in styling. It is not required that you enter a class name - InDesign automatically generates one based on the Style Name.
310 Styles 4 In the Style Mapping dialog box, select the Word style, and then select an option from the menu under InDesign style. You can choose the following options: • If there is no style name conflict, choose New Paragraph Style, New Character Style, or choose an existing InDesign style. • If there is a style name conflict, choose Redefine InDesign Style to format the imported style text with the Word style. Choose an existing InDesign style to format the imported style text with the InDesign style.
311 Styles 1 Select the paragraphs to which you want to apply the styles. 2 In the Paragraph Styles panel, right-click (Windows) or Control-click (Mac OS) the parent style, and then choose Apply [Style Name] Then Next Style. If the text includes formatting overrides or character styles, the context menu also lets you remove overrides, character styles, or both.
312 Styles Delete character or paragraph styles When you delete a style, you can select a different style to replace it, and you can choose whether to preserve the formatting. When you delete a style group, you delete all styles within the group. You are prompted to replace each style in the group one at a time. 1 Select the style name in the Styles panel. 2 Do one of the following: • Choose Delete Style in the panel menu or click the Delete icon at the bottom of the panel.
313 Styles • To remove character overrides, but preserve paragraph formatting overrides, hold down Ctrl (Windows) or Command (Mac OS) as you click the Clear Overrides icon. • To remove paragraph-level overrides, but preserve character-level overrides, in the Paragraph Styles panel, hold down Shift+Ctrl (Windows) or Shift+Command (Mac OS) as you click the Clear Overrides icon.
314 Styles More Help topics Group styles Create nested styles Create named grid formats Duplicate styles or style groups Place (import) text Paste text Use Quick Apply Create a paragraph style for running lists Find and change text Find and change fonts Drop caps and nested styles There are three main ways to use Drop Caps and Nested Styles feature: to apply a character style to a drop cap, to apply a nested style to text at the beginning of a paragraph, and to apply a nested line style to one or more li
315 Styles 4 If the drop cap is aligned too far away from the left edge, select Align Left Edge. Selecting this option uses the original left side bearing of the drop-cap character rather than the larger value. It’s particularly useful for drop caps formatted in sans serif fonts. 5 If the drop cap character overlaps the text below it, select Scale For Descenders. 6 Click OK. If you want to apply a different nested style to any characters after the drop cap, use the New Nested Style option.
316 Styles Michael Murphy provides an article on nested styles at InDesign's Nested Styles Auto-Format Multiple Paragraphs. He also provides a series of video tutorials that starts at Nested Style Sheets. Create one or more nested styles 1 Create one or more character styles that you want to use to format text. 2 Do one of the following: • To add nested styles to a paragraph style, double-click the paragraph style, and then click Drop Caps And Nested Styles.
317 Styles 4 Do any of the following for each style, and then click OK: • Click the character style area, and then select a character style to determine the appearance of that section of the paragraph. If you haven’t created a character style, choose New Character Style and specify the formatting you want to use. • Specify the item that ends the character style formatting. You can also type the character, such as a colon (:) or a specific letter or number. You cannot type a word.
318 Styles 4 Do either of the following: • For nested styles, click New Nested Style again, choose [Repeat] in the character style area, and specify how many nested styles will be repeated. • For nested line styles, click New Nested Line Style again, choose [Repeat] in the character style area, and specify how many lines will be repeated. In some cases, you may want to skip the first style or styles.
319 Styles If you don’t want the character to be included in the nested style formatted, choose Up To instead of Through when you define the nested style. Sentences Periods, question marks, and exclamation points indicate the end of a sentence. If a quotation mark follows the punctuation, it is included as part of the sentence. Words Any space or white space character indicates the end of a word.
320 Styles Create GREP styles GREP is an advanced, pattern-based search technique. You can use GREP styles to apply a character style to text that conforms to the GREP expression you specify. For example, suppose you want to apply a character style to all the phone numbers in text. When you create a GREP style, you select the character style and specify the GREP expression. All paragraph text that matches the GREP expression is formatted with the character style.
321 Styles More Help topics Use drop caps Search using GREP expressions Working with styles Duplicate styles or style groups ? Right-click (Windows) or Control-click (Mac OS) a style or style group in the Styles panel, and then choose Duplicate Style. A new style or group appears in the Styles panel, with the same name followed by “copy.” If you duplicated a group of styles, the style names within the new group remain the same. You can also duplicate styles by copying them to another group.
322 Styles Expand or collapse style groups • To expand or collapse only one group, click the triangle icon next to it. • To expand or collapse the group and all its subgroups, Ctrl-click (Windows) or Command-click (Mac OS) the triangle icon. Delete style groups Deleting a style group deletes the group and everything inside it, including styles and other groups. 1 Select the group you want to delete. 2 Choose Delete Style Group from the Styles panel menu, and then click Yes.
323 Chapter 6: Typography Format paragraphs Adjust paragraph spacing You can control the amount of space between paragraphs. If a paragraph begins at the top of a column or frame, InDesign does not honor the Space Before value. In such a case, you can increase the leading of the first line of the paragraph or increase the top inset of the text frame in InDesign. 1 Select text. 2 In the Paragraph panel or the Control panel, adjust the appropriate values for Space Before and Space After .
324 Typography You can also use the Drop Caps And Nested Styles dialog box to align the drop cap to the text edge, reducing the amount of space on the left side of the drop cap, and adjust for drop cap letters with descenders, such as “g” and “y.” If you want to resize, skew, or change the typeface of the drop cap letter for added effect, select the letter or letters and make the formatting changes. Remove a drop cap 1 With the Type tool selected, click in the paragraph where the drop cap appears.
325 Typography 8 Do one or both of the following: • Choose a color. The available colors are those listed in the Swatches panel. Select the Text Color option to make the rule the same color as the first character in the paragraph for Rule Above and the last character for Rule Below. • Choose a tint or specify a tint value. The tint is based on the color you specified. Note that you can’t create tints of the built-in colors None, Paper, Registration, or Text Color.
326 Typography Edit text Editing text may not be an option depending on the kind of document you work with. If you have license to rewrite, then subtle rewording can often create a better line break. Use a different composer In general, use Adobe Paragraph Composer to let InDesign compose paragraphs automatically. If a paragraph isn’t composed the way you’d like, choose Adobe Single-line Composer from the Paragraph panel menu or Control panel menu and adjust selected lines individually. See Compose text.
327 Typography 1 Select a text frame, or click anywhere in the story. 2 Choose Type > Story. 3 Select Optical Margin Alignment. 4 Select a font size to set the appropriate amount of overhang for the size of type in your story. For optimal results, use the same size as the text. To turn off Optical Margin Alignment for an individual paragraph, choose Ignore Optical Margin from the Paragraph panel menu or Control panel menu.
328 Typography Note: The Top Edge defaults to EmBox Top and the Bottom Edge defaults to EmBox bottom, respectively for the Japanese Feature set. 4 Check the Chain button to ensure that all offset values remain the same. If you change the value of one offset, all other values are updated. To create varying offset values, ensure the chain button in unchecked. 5 Click OK. The shade extends over the text in the text frame. It does not extend across the entire text frame.
329 Typography Typefaces (often called type families or font families) are collections of fonts that share an overall appearance, and are designed to be used together, such as Adobe Garamond. A type style is a variant version of an individual font in a font family. Typically, the Roman or Plain (the actual name varies from family to family) member of a font family is the base font, which may include type styles such as regular, bold, semibold, italic, and bold italic.
330 Typography Specify a typeface size By default, typeface size is measured in points (a point equals 1/72 of an inch). You can specify any typeface size from 0.1 to 1296 points, in 0.001-point increments. Note: In Fireworks, the typeface size is measured in pixels by default. 1 Select the characters or type objects you want to change. If you don’t select any text, the typeface size applies to new text you create.
331 Typography OpenType fonts may include an expanded character set and layout features to provide richer linguistic support and advanced typographic control. OpenType fonts from Adobe that include support for central European (CE) languages include the word “Pro,” as part of the font name in application font menus. OpenType fonts that don’t contain central European language support are labeled “Standard,” and have an “Std” suffix.
332 Typography Stylistic Sets Some OpenType fonts include alternate glyph sets designed for esthetic effect. A stylistic set is a group of glyph alternates that can be applied one character at a time or to a range of text. If you select a different stylistic set, the glyphs defined in the set are used instead of the font’s default glyphs. If a glyph character in a stylistic set is used in conjunction with another OpenType setting, the glyph from the individual setting overrides the character set glyph.
333 Typography Make missing fonts available ? Do any of the following: • Use the Typekit workflow to sync the missing font with InDesign and other applications. See Sync desktop fonts. • Install the missing fonts on your system. • Place the missing fonts in the Fonts folder, which is located in the InDesign application folder. Fonts in this folder are available only to InDesign. See Installing fonts. • Activate the missing fonts using a font-management application.
334 Typography Document installed fonts Fonts in a Document Fonts folder that is in the same location as an InDesign document are temporarily installed when the document is opened. The Package command can generate a Document Fonts folder when you want to share your document or move it to a different computer. (Before sharing any document fonts, ensure the font software license allows it.) Fonts synced from Adobe Typekit are not copied by the Package command.
335 Typography Note the following methods of formatting text: • To format characters, you can use the Type tool to select characters, or you can click to place the insertion point, select a formatting option, and then begin typing. • To format paragraphs, you don’t need to select an entire paragraph—selecting any word or character, or placing the insertion point in a paragraph will do. You can also select text in a range of paragraphs.
336 Typography If you use the Eyedropper tool to copy a paragraph style from text in one document to text in another, and the paragraph style has the same name but different sets of attributes, any style differences will appear as local overrides to the destination style. Copy type attributes to selected text 1 With the Type tool or Path Type tool , select the text to which you want to copy attributes. 2 Using the Eyedropper tool , click the text from which you want to copy attributes.
337 Typography You can narrow the search to only a single category by typing the appropriate prefix at the beginning of the search, such as m: for menu or p: for paragraph styles. To view a list of prefixes, click the down arrow to the left of the Quick Apply text box. You can deselect categories in this list that you don’t want to appear. 4 Select the item you want to apply, and then: • To apply a style, menu command, or variable, press Enter or Return.
338 Typography InDesign supports four methods developed for typesetting, including Adobe Japanese Single-line Composer, Adobe Japanese Paragraph Composer, Adobe Paragraph Composer, and Adobe Single-line Composer. Each Composer evaluates possible breaks for Japanese and Roman text, and chooses those which best support the hyphenation and justification options specified for a given paragraph. The Adobe Japanese Paragraph Composer is selected by the default. For details on these options, see InDesign Help.
339 Typography Hyphenate text The settings you choose for hyphenation and justification affect the horizontal spacing of lines and the aesthetic appeal of type on your pages. Hyphenation options determine whether words can be hyphenated and, if they can, which breaks are allowable. Justification is controlled by the alignment option you choose, the word spacing and letterspacing you specify, and whether or not you have used glyph scaling.
340 Typography Better Spacing / Fewer Hyphens To alter the balance between these settings, adjust the slider at the bottom of the dialog box. Hyphenate Capitalized Words To prevent capitalized words from being hyphenated, deselect this option. Hyphenate Last Word To prevent last words in paragraphs from being hyphenated, deselect this option. Hyphenate Across Column To prevent words from being hyphenated across a column, frame, or page, deselect this option.
341 Typography Letter Spacing The distance between letters, including kerning or tracking values. Letter Spacing values can range from -100% to 500%: at 0%, no space is added between letters; at 100%, an entire space width is added between letters. Glyph Scaling The width of characters (a glyph is any font character). Glyph Scaling values can range from 50% to 200%. Spacing options are always applied to an entire paragraph.
342 Typography 1 Using the Type tool , click directly in front of the end-of-story character. 2 Choose Type > Insert White Space > Flush Space. Note: The effect of a flush space isn’t apparent until you apply the Justify All Lines option to the paragraph.
343 Typography To increase or decrease the value, click in the Baseline Shift box, and then press the Up or Down Arrow key. Hold down Shift while you press the Up or Down Arrow key to change the value in greater increments. To change the default increment for baseline shift, specify a value for Baseline Shift in the Units & Increments section of the Preferences dialog box. Make characters superscript or subscript in a non-OpenType font 1 Select text.
344 Typography • For Offset, determine the vertical position of the line. The offset is measured from the baseline. Negative values move the underline above the baseline and the strikethrough below the baseline. • Select Overprint Stroke when you want to make sure that the stroke doesn’t knock out underlying inks on a printing press. • Choose a color and tint. If you specified any line type other than solid, choose a gap color or gap tint to change the appearance of the area between dashes, dots, or lines.
345 Typography A Swatch affects fill or stroke B Swatch affects container or text C Tint percentage 1 Do one of the following: • To apply color changes to text inside a frame, use the Type tool to select text. • To apply color changes to all text in a frame, use the Selection tool to select the frame. When applying color to the text rather than the container, make sure that you select the Formatting Affects Text icon in the Tools panel or in the Swatches panel.
346 Typography Assign a language to text Assigning a language to text determines which spelling and hyphenation dictionary is used. Assigning a language does not change the actual text. 1 Do any of the following: • To apply the language only to selected text, select the text. • To change the default dictionary used in InDesign, choose the language with no documents open. • To change the default dictionary for a specific document, open the document, choose Edit > Deselect All, and then choose the language.
347 Typography If you select All Caps or Small Caps in an OpenType font, InDesign creates more elegant type. If you’re using an OpenType font, you can also choose All Small Caps from the Character panel menu or the Control panel. (See Apply OpenType font attributes .) 1 Select text. 2 Choose All Caps or Small Caps in the Character panel menu or in the Control panel. If the text was originally typed in all caps, selecting Small Caps will not change the text.
348 Typography A Unscaled type B Unscaled type in condensed font C Scaled type in condensed font Adjust vertical or horizontal scaling 1 Select text you want to scale. 2 In the Character panel or Control panel, type a numeric value to change the percentage of Vertical Scaling Horizontal Scaling or .
349 Typography Tracking scale changes to frames is useful if you have to revert a frame and the text inside it to their original size. It’s useful as well for finding out by how much you changed the size of a frame. To track scale changes to frames and the text inside these frames: 1 Choose Edit > Preferences > General (Windows) or InDesign > Preferences > General (Mac OS). 2 Select Adjust Scaling Percentage, and then click OK.
350 Typography Align or justify text Text can be aligned with one or both edges (or insets) of a text frame. Text is said to be justified when it is aligned with both edges. You can choose to justify all text in a paragraph excluding the last line (Justify Left or Justify Right), or you can justify text in a paragraph including the last line (Justify All). When you have only a few characters on the last line, you may want to use a special end-of-story character and create a flush space.
351 Typography To view the baseline grid, choose View > Grids & Guides > Show Baseline Grid. Note: The baseline grid is visible only if the document zoom level is greater than the view threshold setting in Grids Preferences. You may need to zoom in to view the baseline grid. Align paragraphs to the baseline grid 1 Select text. 2 In the Paragraph panel or Control panel, click Align To Baseline Grid .
352 Typography A Heading that spans columns B Split column Span a paragraph across columns 1 Place the insertion point inside the paragraph. You can also make this feature part of a paragraph style, such as a heading style. 2 Choose Span Columns from the Control panel menu or a Paragraph panel menu. 3 Choose Span Columns from the Paragraph Layout menu. 4 Choose the number of columns you want the paragraph to span from the Span menu. Choose All if you want the paragraph to span across all the columns.
353 Typography Vertical text alignment and justification is calculated from the baseline positions of each line of text in the frame. Keep the following in mind as you adjust vertical alignment: • The top of the frame is defined as the baseline of the first line of top-aligned text. The First Baseline Offset option in the Text Frame Options dialog box affects this value. • The bottom of the frame is defined as the baseline of the last line of bottom-aligned text. Footnote text is not justified.
354 Typography Note: Be careful about vertically justifying multi-column text frames. If the last column contains only a few lines, too much white space may appear between the lines. 5 Click OK. An easy way to adjust the Paragraph Spacing Limit value is to select Preview, and then click the up or down arrow next to the Paragraph Spacing Limit value until paragraph spacing appears to be balanced with leading.
355 Typography Change leading of selected text 1 Select the text you want to change. 2 Do any of the following: • In the Character panel or Control panel, choose the leading you want from the Leading menu . • Select the existing leading value and type a new value. • While creating a paragraph style, change the leading using the Basic Character Formats panel. If InDesign ignores the leading change, it may be due to Vertical Justification or Align To Baseline Grid being selected.
356 Typography A Tab alignment buttons B Tab position C Tab Leader box D Align On box E Tab ruler F Snap above frame When you do this in a vertical text frame, the Tabs dialog box also becomes vertical. When the Tabs dialog box direction is not consistent with the text frame direction, click on the magnet icon to snap the rulers to the current text frame. Open the Tabs dialog box 1 Using the Type tool, click in the text frame. 2 Choose Type > Tabs.
357 Typography Set tabs You can set left, center, right, and decimal or special-character tabs. When you use the special-character tab, you can set a tab to align to any character you choose, such as a colon or a dollar sign. Bob Bringhurst provides an article about various tab and indent effects at Tabs and Indents Gallery. 1 To see the effect of changing tab settings, choose View > Layout View. 2 Using the Type tool , click an insertion point in the paragraph. 3 Press the Tab key.
358 Typography To insert a tab character in a table, choose Type > Insert Special Character > Other > Tab. Repeat tabs The Repeat Tab command creates multiple tabs based on the distance between the tab and the left indent or the previous tab stop. 1 Click an insertion point in the paragraph. 2 In the Tabs panel, select a tab stop on the ruler. 3 Choose Repeat Tab from the panel menu.
359 Typography Change a tab from one alignment to another 1 In the Tabs dialog box, select a tab on the tab ruler. 2 Click a tab-alignment button. You can also hold down Alt (Windows) or Option (Mac OS) while clicking the tab setting to cycle through the four alignment options. Specify characters for decimal tabs You use decimal tabs to align text with a character you specify, such as a period or a dollar sign. 1 In the Tabs panel, create or select a decimal tab on the tab ruler.
360 Typography 2 Choose Type > Insert Special Character > Other > Right Indent Tab. Set indents Indents move text inward from the right and left edges of the frame. In general, use first-line indents, not spaces or tabs, to indent the first line of a paragraph. A first-line indent is positioned relative to the left-margin indent.
361 Typography Reset indents 1 Click in the paragraph in which you want to reset indents to the zero mark. 2 Choose Reset Indents from the Tabs dialog box menu. Create a hanging indent In a hanging indent, all the lines in a paragraph are indented except for the first line. Hanging indents are especially useful when you want to add inline graphics at the beginning of the paragraph. 1 Using the Type tool , click in the paragraph you want to indent.
362 Typography 1 Type your paragraphs. In the last line of each paragraph, place the insertion point before the text to be indented, and choose Type > Insert Special Character > Other > Right Indent Tab. 2 Select the paragraphs. 3 To create a right indent for paragraphs, specify a value (such as 2p) in the Right Indent field of the Paragraph panel or Control panel.
363 Typography More Help topics Create bulleted or numbered lists Kerning and tracking About kerning and tracking Kerning is the process of adding or subtracting space between specific pairs of characters. Tracking is the process of loosening or tightening a block of text. Note: Values for kerning and tracking affect Japanese text but normally these options are used to adjust the aki between roman characters. Types of kerning You can automatically kern type using metrics kerning or optical kerning.
364 Typography A Original B Kerning applied between “W” and “a” C Tracking applied How kerning and tracking are measured You can apply kerning, tracking, or both to selected text. Tracking and kerning are both measured in 1/1000 em, a unit of measure that is relative to the current type size. In a 6-point font, 1 em equals 6 points; in a 10-point font, 1 em equals 10 points. Kerning and tracking are strictly proportional to the current type size.
365 Typography Note: Optical Kerning is designed on the basis of Roman character forms. You can use this feature with CJK fonts, but you should always check the results of the operation. Adjust kerning manually 1 Using the Type tool , click to place an insertion point between two characters. Note: If a range of text is selected, you can’t manually kern the text (you can choose only Metrics, Optical, or 0). Instead, use tracking.
366 Typography • To multiply the kerning adjustment by 5, hold down Shift as you press the keyboard shortcut. More Help topics Adjust aki before and after characters Keys for working with type Keys for working with type Document installed fonts (video 2:29) Learn how to use document installed fonts in your designs, in InDesign CS5 and later.
367 Chapter 7: Tables Create tables A table consists of rows and columns of cells. A cell is like a text frame in which you can add text, anchored frames, or other tables. Create tables in Adobe InDesign CS5 or export them from other applications. Note: To create, edit, and format tables in Adobe InCopy, make sure that you are in Layout view. Create tables A table consists of rows and columns of cells. A cell is like a text frame in which you can add text, inline graphics, or other tables.
368 Tables Using the Create Table option When you use the Create Table option to create a table, you do not need to first create a text frame in your document. As soon as you draw the table on the document, InDesign creates a text frame the size of the table that you draw. 1 Choose Table > Create Table. Note: If the cursor is currently within a text frame, the Insert Table option is available. 2 Specify the numbers of rows and columns.
369 Tables If you create a table within a cell, you cannot use the mouse to select any part of the table that oversets the cell boundary. Instead, expand the row or column; or place the insertion point in the first part of the table, and use keyboard shortcuts to move the insertion point and select text. Importing tables from other applications When you use the Place command to import a Microsoft Word document that includes tables, or a Microsoft Excel spreadsheet, imported data is an editable table.
370 Tables Note: You cannot drag-and-drop InDesign snippets from the Graphics category in the CC Libraries panel. When you add a graphic that is larger than the cell, the cell height expands to accommodate the graphic, but the width of the cell doesn’t change—the graphic may extend beyond the right side of the cell. If the row in which the graphic is placed is set to a fixed height, a graphic that is taller than the row height causes the cell to be overset.
371 Tables 5 Click OK. Working with rows and columns You can perform a number of functions to create similar rows and columns or duplicate them. Primarily, you can perform the following functions on table's rows and columns: • Drag-and-drop table rows and columns from one position to another within the same table. • Duplicate rows and columns. • Paste rows and columns before or after another row/column • Copy a row's contents to a column or a column's to a row.
372 Tables Remove header or footer rows ? Do any of the following: • Place the insertion point in the header or footer row, and then choose Table > Convert Rows > To Body. • Choose Table > Table Options > Headers And Footers, and then specify a different number of header rows or footer rows.
373 Tables Note: If you select At Least to set a minimum row height, rows increase in height as you add text or increase the point size. If you select Exactly to set a fixed row height, the row height does not change when you add or remove text. A fixed row height often results in an overset condition in the cell.
374 Tables When you create a table that is taller than the frame in which it resides, the frame is overset. If you thread the frame to another frame, the table continues in that frame. Rows move into threaded frames one at a time—you can’t break a single row across multiple frames. Specify header or footer rows to repeat information in the new frame. 1 Position the insertion point in the appropriate row, or select a range of cells in the rows you want to keep together.
375 Tables If you select Justify, specify the Paragraph Spacing Limit; this will set a maximum amount of space to be added between paragraphs. (See Align or justify text vertically within a text frame.) 4 For First Baseline, select an option to determine how text is to be offset from the top of the cell. The settings are the same as the corresponding settings in the Text Frame Options dialog box. (See Change text frame properties.) 5 Click OK.
376 Tables Split cells You can split cells horizontally or vertically, which is especially useful when creating form tables. You can select multiple cells and split them vertically or horizontally. 1 Place the insertion point in the cell you want to split, or select a row, column, or block of cells. 2 Choose Table > Split Cell Vertically or Split Cell Horizontally. Work with overset cells In most cases, a table cell will expand vertically to accommodate new text and graphics being added.
377 Tables Table and cell styles About table and cell styles Just as you use text styles to format text, you can use table and cell styles to format tables. A table style is a collection of table formatting attributes, such as table borders and row and column strokes, that can be applied in a single step. A cell style includes formatting such as cell insets, paragraph styles, and strokes and fills. When you edit a style, all tables or cells to which the style is applied are updated automatically.
378 Tables Table/Cell Styles panels overview Use the Table Styles panel (Window > Styles >Table Styles) to create and name table styles, and to apply the styles to existing tables or tables you create or import. Use the Cell Styles panel (Window > Styles > Cell Styles) to create and name cell styles, and to apply the styles to table cells. Styles are saved with a document and appear in the panel each time you open that document. You can save table and cell styles in groups for easier management.
379 Tables Load (import) table styles from other documents You can import table and cell styles from another InDesign document into the active document. During import, you can determine which styles are loaded and what should occur if a loaded style has the same name as a style in the current document. You can also import styles from an InCopy document. 1 From the menu of the Cell Styles or Table Styles panel, choose Load Cell Styles, Load Table Styles, or Load Table And Cell Styles.
380 Tables Edit table and cell styles One of the advantages of using styles is that when you change the definition of a style, all of the tables or cells formatted with that style change to match the new style definition. 1 Do one of the following: • If you don’t want the style to be applied to a selected table or cell, right-click (Windows) or Control-click (Mac OS) the style in the Styles panel, and choose Edit [style name].
381 Tables Override table and cell styles After you apply a table or cell style, you can override any of its settings. To override a table style, you can change options in the Table Options dialog box. To override a cell, you can change options in the Cell Options dialog box or use other panels to change the stroke or fill. If you select a table or cell that has an override, a plus sign (+) appears next to the style in the Styles panel. You can clear table and cell overrides when you apply a style.
382 Tables Selecting and editing tables Select table cells, rows, and columns When you select part or all of the text in a cell, that selection has the same appearance as would text selected outside a table. However, if the selection spans more than one cell, the cells and their contents are both selected.
383 Tables • Drag the Type tool across the entire table. You can also select a table in the same way you select an anchored graphic—place the insertion point immediately before or after a table, and then hold down Shift while pressing the Right Arrow key or Left Arrow key, respectively, to select the table. Insert rows and columns You can insert rows and columns using a number of different methods. Insert a row 1 Place the insertion point in a row below or above where you want the new row to appear.
384 Tables Insert a row or column by dragging When adding columns, if you drag more than one and one-half times the width of the column being dragged, new columns are added that have the same width as the original column. If you drag to insert only one column, that column can have a narrower or wider width than the column from where you dragged. The same behavior is true of rows, unless the Row Height for the row being dragged is set to At Least.
385 Tables Move within a table using arrow keys Press the arrow keys to navigate within and between table cells. If you press the Right Arrow key when the insertion point is at the end of the last cell in a row, the insertion point moves to the beginning of the first cell in the same row. Similarly, if you press the Down Arrow key when the insertion point is at the end of the last cell in a column, the insertion point moves to the beginning of the first cell in the same column.
386 Tables Combine tables Use the Paste command to merge two or more tables into a single table. 1 In the target table, insert at least as many blank rows as you’ll be pasting from the other tables. (If you insert fewer rows than are copied, you cannot paste.) 2 In the source table, select the cells you want to copy. (If you copy more column cells than are available in the target table, you cannot paste.
387 Tables More Help topics Keys for tables Resize columns, rows, and tables Table and cell styles Table strokes and fills About table strokes and fills You can add strokes and fills to your tables in a number of ways. Use the Table Options dialog box to change the stroke of the table border, and to add alternating strokes and fills to columns and rows.
388 Tables Add stroke and fill using Cell Options You can determine which cell lines are formatted with a stroke or fill by selecting or deselecting lines in the Preview proxy. If you want to change the appearance of all rows or columns in the table, use an alternating stroke or fill pattern in which the second pattern is set to 0. 1 Using the Type tool , place the insertion point in or select the cell or cells in which you want to add a stroke or fill.
389 Tables Add a gradient to cells using the Gradient panel 1 Select the cells you want to affect. To apply a gradient to header or footer cells, select the header or footer row. 2 Choose Window > Color > Gradient to display the Gradient panel. 3 Click in the Gradient Ramp to apply a gradient to the selected cells. Adjust the gradient settings as necessary.
390 Tables Add alternating strokes to a table 1 With the insertion point in a cell, choose Table > Table Options > Alternating Row Strokes or Alternating Column Strokes. 2 For Alternating Pattern, select the type of pattern you want to use. Select Custom if you want to specify a pattern; for example, one column with a thick black line followed by three columns with thin yellow lines. 3 Under Alternating, specify the fill options for both the first pattern and the next pattern.
391 Chapter 8: Interactivity Forms | CC, CS6 Forms workflow You can design forms in InDesign and export them directly to PDF. InDesign now supports form fields and additional form actions. The Buttons and Forms library (Window > Interactive > Buttons and Forms) has form items that you can use to design interactive forms. Using InDesign you can create simple forms within InDesign, without needing to touch up the PDF document in Acrobat after publishing.
392 Interactivity 1 Place a frame at the location where you want to place the form field. 2 Open the Buttons and Forms panel (Windows > Interactive > Buttons and Forms). 3 Select the frame and from the Type list choose a form element type. Alternatively, right-click a frame and choose Interactive > Convert to [...] 4 Enter a name for the form field. To create a radio button group, all the individual buttons must have the same name. 5 Choose an event and add actions to associate with it.
393 Interactivity Use Articles to specify tab order 1 Open the Articles panel (Window > Articles). 2 Drag the form fields to the Articles panel. 3 In the articles panel, drag to reorder the fields in the required order. To enable screen readers to use the specified order, from the Articles panel menu, enable Use for Reading Order in Tagged PDFs. Remember to enable the Create Tagged PDF option while exporting the PDF. Use Structure to specify tab order 1 Choose Objects > Interactive > Set Tab Order.
394 Interactivity A List of hyperlinks in the current document B Traffic light indicators for instant feedback on URL availability C Email link D Clickable page number takes you to the page where the link is and selects the link Open the Hyperlinks panel • Choose Window > Interactive > Hyperlinks.
395 Interactivity 2 Specify an appropriate URL destination: • In the URL text box, type or paste the URL name (such as http://www.adobe.com). Ensure that the URL option is selected in the Link To drop-down. -OR• Select a previously added URL from the URL drop-down. The hyperlink appearance is the same as that used in the previous URL. 3 Click OK. Note: If a URL hyperlink isn’t working in the exported PDF, there may be a problem with the hyperlink being a “Shared Destination”.
396 Interactivity 3 In the New Hyperlink dialog box, choose Email from the Link To menu. 4 For Address, type the email address, such as username@company.com. 5 For Subject Line, type the text that appears in the subject line of the email message. 6 Select Shared Hyperlink Destination if you want the email message to be stored in the Hyperlinks panel for easy reuse. 7 Specify the appearance of the hyperlink source, and then click OK.
397 Interactivity 4 Do any of the following, and then click OK: • Choose Text Anchor in the Type menu. Specify a name for the text anchor. • Choose Page in the Type menu. Specify the page number you want to jump to and the Zoom Setting. Type a name for the page, or select Name With Page Number to name the destination automatically based on the page number and zoom setting you specify. • Choose URL in the Type menu. Type or paste a URL, such as http://www.adobe.com.
398 Interactivity Type Select Visible Rectangle or Invisible Rectangle. Highlight Select Invert, Outline, Inset, or None. These options determine the appearance of the hyperlink when it’s being clicked in the PDF or SWF file. Color Select a color for the visible hyperlink rectangle. Width Select Thin, Medium, or Thick to determine the thickness of the hyperlink rectangle. Style Select Solid or Dashed to determine the appearance of the hyperlink rectangle.
399 Interactivity 2 In the Edit Hyperlinks dialog box, make changes to the hyperlink as necessary, and then click OK. Note: To edit a hyperlink to a URL, select the hyperlink, edit the URL in the URL text box, and then press Tab or Enter. Delete hyperlinks When you remove a hyperlink, the source text or graphic remains. ? Select the item or items you want to remove in the Hyperlinks panel, and then click the Delete button at the bottom of the panel.
400 Interactivity Edit hyperlinks imported from Word When a Microsoft Word document with hyperlinks is imported into an InDesign document, you may notice a box or border around the hyperlink URLs (such as www.adobe.com). The InDesign document inherits a blue swatch called Word_R0_G0_B255. The document also inherits a character style called “Hyperlink” that underlines the text and applies the blue color. To remove the box, in the Hyperlinks panel, double-click the hyperlink.
401 Interactivity When working on buttons and designing dynamic documents, select the Interactivity workspace. Create a button 1 Use the Pen tool or a drawing tool, such as the Rectangle tool or Ellipse tool, to draw the button shape. If necessary, use the Type tool to add text to the button, such as “Next” or “Purchase.
402 Interactivity Use the Preview panel to test the button. Convert a button to an object When you convert a button to an object, the contents of the button remain on the page without the button properties. Any content associated with the button’s other states are also removed. 1 Use the Selection tool to select the button. 2 Choose Object > Interactive > Convert To Object. Make buttons interactive You can create, edit, and manage interactive effects in InDesign.
403 Interactivity Add actions to buttons You can assign actions to different events. For example, in an exported PDF file, you can specify a sound to play when the mouse pointer enters the button area, and a movie to play when the mouse button is clicked and released. You can also assign multiple actions to the same event. For example, you can create an action that plays a movie and sets the view zoom to Actual Size. 1 Use the Selection tool to select the button you created.
404 Interactivity Video Lets you play, pause, stop, or resume the selected movie. Only movies that have been added to the document appear in the Video menu. Sound Lets you play, pause, stop, or resume the selected sound clip. Only sound clips that have been added to the document appear in the Sound menu. Animation (SWF/EPUB) Lets you play, pause, stop, or resume to selected animation. Only animations that have been added to the document appear in the Animation menu.
405 Interactivity 4 Select one of the open InDesign documents from the Documents menu, or click the folder icon to the right of the menu and specify the file. 5 Specify an anchor that was created using the Bookmarks panel or Hyperlinks panel. 6 Select an option from the Zoom menu to determine how the page is displayed.
406 Interactivity 4 With Rollover still selected, change the appearance of the button. • To change the color, choose a swatch from the Stroke or Fill menu in the Control panel. • To place an image in the appearance, select the existing image by using the direct selection tool or double-clicking the existing button image, and then choose File > Place and double-click a file.
407 Interactivity The images appear as states in the Object States panel, and a dashed frame borders the selected images. 4 Create navigation buttons that trigger the Go To Next State and Go To Previous State actions when the mouse button is release. See Create buttons. 5 Use the Preview panel (Window > Interactive > EPUB Interactivity Preview / SWF Preview) to test the navigation buttons. 6 Export the document to SWF format. See Interactive documents.
408 Interactivity Display a hidden image on rollover One way to achieve a “hot spot” effect is to apply an image to the Rollover state in the Buttons panel. To do this, create a button in which the [Rollover] state displays an image while the [Normal] state doesn’t display the image. 1 Select the image you want to use as a hot spot. Make sure the frame of the image does not have a border or background.
409 Interactivity 3 Select each button you want to move and drag it to its new position, or click the Move Up and Move Down buttons. When you’re done, click OK. If you use Acrobat to edit the PDF and add more buttons or form fields to the page, you may need to specify a new tab order in Acrobat.
410 Interactivity A Selected destination paragraph B Click here to create or edit cross-reference format. 1 Place the insertion point where you want the cross-reference to be inserted. 2 Do any of the following to open the New Cross-Reference dialog box: • Choose Type > Hyperlinks & Cross-References > Insert Cross-Reference. • Choose Window > Type & Tables > Cross-References, and then choose Insert Cross-Reference from the panel menu. • Click the Create New Cross-Reference button in the panel.
411 Interactivity Using cross-reference formats Several cross-reference formats appear in the New Cross-Reference dialog box by default. You can edit these formats, delete them, or create your own. Note: If you’ve deleted or edited cross-reference formats in your document and want to return them to the default formats, you can choose Load Cross-Reference Formats from the panel menu and choose a document with unedited formats. You can also synchronize cross-reference formats in a book.
412 Interactivity Building block What it does Example Partial Paragraph Lets you create a cross-reference to the first part of a paragraph, up to the specified delimiter, such as a colon or em dash. See See Chapter 7 In this example, only “Chapter 7” is used from the title “Chapter 7: Dogs and Cats.
413 Interactivity When you insert the Partial Paragraph building block, you must do two things. First, specify the delimiter between the quotation marks. The delimiter is the character that ends the paragraph. Common delimiters include colons (Chapter 7: Granada), periods (Chapter 7. Granada), and dashes (Chapter 7—Granada). To insert special characters such as em dashes (^_), em spaces (^m), and bullet characters (^8), choose an option from the menu that appears when you click the Special Characters icon.
414 Interactivity In InCopy, you can import cross-reference formats only in standalone documents. You cannot import formats from an InCopy document into an InDesign document. If the new or modified format in InCopy conflicts with a format in the InDesign document when the story is checked in, the InDesign format takes precedence. 1 Choose Load Cross-Reference Formats from the Cross-References panel menu. 2 Double-click the document containing the cross-reference formats you want to import.
415 Interactivity Relink cross-references If the missing destination text has been moved to a different document, or if the document containing the destination text is renamed, you can relink the cross-reference. When you relink, any changes made to the source cross-reference are removed. 1 In the Cross-References panel, select the cross-reference you want to relink. 2 Choose Relink Cross-Reference from the panel menu. 3 Locate the document in which the destination text appears, and then click Open.
416 Interactivity A Export directly to SWF B Export to FLA for editing in Flash Professional Create interactive SWF (Flash) files for the web When you export to SWF, you create an interactive file that’s ready for viewing in Adobe Flash Player or in a web browser. The SWF file can include buttons, page transitions, movies and audio files, animation, and hyperlinks added in InDesign. Exporting to SWF is a good way to create an interactive slideshow, or a flip book, based on an InDesign document.
417 Interactivity A Document in InDesign before SWF export B Interactive SWF file in web browser 1 Create or edit the InDesign document to prepare it for Flash export. For more detailed information on setting up the document for export, see Flash export issues. • Add navigation buttons that allow users to move from page to page in the exported SWF file. You can create a buttons by drawing an object and converting it to a button using the Buttons panel (choose Window > Interactive > Buttons).
418 Interactivity 3 In the Export SWF dialog box, specify the options, and then click OK. See SWF export options. When you export a SWF file, separate HTML and SWF files are created. If the SWF file includes movies or sound clips, a Resources folder is also created. To hand off or upload the files to the web, make sure you send all the assets. SWF export options The following options appear on the General and Advanced tabs of the Export SWF dialog box.
419 Interactivity If you notice a loss of image quality in transparent images when you export to SWF, choose PNG (Lossless) to improve the quality. JPEG Quality Specifies the amount of detail in the exported image. The higher the quality, the larger the file size. This option is dimmed if you choose PNG (Lossless) for Compression. Resolution Specify the resolution of bitmap images in the exported SWF.
420 Interactivity A Document in InDesign before FLA export B FLA file opened in Flash Pro 1 Create or edit the InDesign document to prepare it for Flash export. For more detailed information on setting up the document for export, see Flash export issues. 2 To export the document to FLA format, choose File > Export. Choose Flash CS5 Professional (FLA) from the Save As Type (Windows) or Format (Mac OS) menu, and click Save.
421 Interactivity Rasterize Pages This option converts all InDesign page items to bitmap. Selecting this option results in a larger FLA file, and page items become jagged when zoomed in on. Flatten Transparency Selecting this option flattens all objects with transparency. Flattened objects may be difficult to animate in Adobe Flash Pro. Size (Pixels) Specify whether the FLA file is scaled by a percentage, fit to a monitor size you specify, or sized according to a width and height you specify.
422 Interactivity Buttons, page transitions, hyperlinks, animation, and media files can be included in exported SWF and FLA files. Buttons For buttons in an exported SWF or FLA file, the Next Page and Previous Page actions are especially useful controls for playback in Flash Player. However, some actions that work in interactive PDF files have no effect in Flash Player. When you choose an action in the Buttons panel, do not select an option from the PDF Only section.
423 Interactivity 3D attributes 3D attributes are not supported in the exported SWF and FLA files. Animation Animation effects let you make objects move in your exported SWF files. For example, you can apply a motion preset to an image that makes it appear to fly in from the left side of the screen while shrinking and spinning. Use the following tools and panels to animate documents. Animation panel Apply a motion preset and edit settings such as duration and speed.
424 Interactivity To remove animation from an object, select the object and click the Delete icon in the Animation panel. Note: When certain animation effects such as Fade In are combined with a page transition or page curl, the animation may not behave as expected in the Preview panel or in the exported SWF file. For example, objects that are set to "fade in" are visible while turning the page when they should start as invisible.
425 Interactivity Choose To Current Location to use the current object’s properties as the starting point of the animation and the object’s position as the ending point. This option is similar to From Current Appearance, only the object finishes in its current location and the motion path is offset. This option is especially useful for certain presets, such as blurs and fades, to prevent the object from appearing in an undesirable state at the end of the animation.
426 Interactivity Saving motion presets as XML files is useful if you want to share a motion preset with other InDesign users or open the motion preset in Flash Professional. When you save a motion preset as an XML file, the motion path is saved, along with the Duration, Speed, Scale, Rotate, and Opacity settings. 1 Choose Manage Presets from the Animation panel menu. 2 Select a preset and click Save As. 3 Specify the name and location of the motion preset, and click Save.
427 Interactivity You can change the animation order, have objects play at the same time, and delay animation. 1 Choose Window > Interactive > Timing to display the Timing panel. 2 To determine whether to edit the timing of Page Load or Page Click events, choose an option from the Event menu. Page Load and Page Click appear only if one or more items are assigned to that event. 3 To edit the timing, do any of the following: • To change the animation order, drag items up and down in the list.
428 Interactivity Page transitions Page transitions apply a decorative effect, such as a dissolve or wipe, when you turn the page in the exported PDF while in Full Screen Mode. See Page transitions. 1 Choose File > Export. 2 Specify a name and location for the file. 3 For Save As Type (Windows) or Format (Mac OS), choose Adobe PDF (Interactive), and then click Save. 4 Specify options in the Export To Interactive PDF dialog box, and then click OK.
429 Interactivity Create PDF forms (CS5.5 and CS5) Although InDesign does not provide tools for adding form fields, Adobe Acrobat does. You can create a form in InDesign that includes placeholders for fields such as radio buttons, check boxes, and text fields. Then you can export to PDF, and use Acrobat to convert the placeholders into form fields. 1 In InDesign, create the document you want to use for the form. Use tables and text boxes to create the placeholders for the fields.
430 Interactivity Edit Preview settings 1 Choose Edit Preview Settings from the Preview panel menu. The Preview Settings dialog box shows the current settings of the Export SWF dialog box. 2 Edit the settings as needed. See SWF export options. Use Presentation Mode Presentation Mode displays the active InDesign document as a presentation. In Presentation Mode, the application menu, panels, guides, and frame edges are hidden.
431 Interactivity Adding structure to PDFs When you export to Adobe PDF with the Create Tagged PDF option selected in the General area of the Export Adobe PDF dialog box, the exported pages are automatically tagged with a set of structure tags that describe the content, identifying page items such as headlines, stories, and figures. To add additional tags or to fine-tune existing ones before you export, you can use the Tags panel in InDesign.
432 Interactivity For people who are not able to see or decode the visual appearance of documents, assistive technology can access the content of the document reliably by using the logical structure tree. Most assistive technology depends on this structure to convey the meaning of content and images in an alternative format, such as sound. In an untagged document, no such structure exists, and Acrobat must infer a structure based on the reading order choices in the preferences.
433 Interactivity Tag page items You can tag text frames and graphics automatically or manually. After you tag page items, you can use the Structure pane to change the order of your page by dragging elements to a new location within the hierarchy. If you change the order of the elements in the Structure pane, these changes are passed on to the Adobe PDF file. The order of the elements becomes useful when the PDF file is saved from Acrobat as an HTML or XML file.
434 Interactivity Tag page items manually 1 Choose Window > Utilities > Tags to display the Tags panel. 2 Choose View > Structure > Show Structure to display the Structure pane, to the left of the Document window. 3 Choose Add Untagged Items from the Structure pane menu. 4 Select a page item in the document. 5 Select a tag in the Tags panel.
435 Interactivity The Alt text attribute lets you create alternate text that can be read in lieu of viewing an illustration. ActualText is similar to Alt text in that it appears in lieu of an image. The ActualText attribute lets you substitute an image that is part of a word, such as when a fancy image is used for a drop cap. In this example, the ActualText attribute allows the drop cap letter to be read as part of the word.
436 Interactivity Apply page transitions You can apply page transitions to individual spreads or to all spreads in the document. Page transitions appear when you export an InDesign document to PDF or SWF format. You cannot apply transitions to different pages within the same spread or to master pages. 1 In the Pages panel, select the spreads to which you want to apply the page transition. Make sure the spread is selected, not simply targeted.
437 Interactivity • To remove transitions from all spreads, choose Clear Allfrom the Page Transitions panel menu. Viewing page transitions in a PDF To include page transitions when you export the PDF document, select a page transition from Page Transitions menu in the Export to Interactive PDF dialog box. To see page transitions in the exported PDF, place the PDF in Full Screen Mode by pressing Ctrl+L (Windows) or Command+L (Mac OS) in Adobe Acrobat or Adobe Reader.
438 Interactivity Change movie settings Use the Media panel to change movie settings. 1 Select the movie object in the document. 2 In the Media panel, do any of the following: Play On Page Load Play the movie when someone turns to the page on which the movie is located. If other page items are set to play on page load, use the Timing panel to determine the order. Loop Play the movie repeatedly. If the source file is a Flash Video format, looping works only in exported SWF files, not PDF files.
439 Interactivity To use a different standard poster, save an image as StandardMoviePoster.jpg or StandardSoundPoster.jpg, and replace the existing file of the same name. This file is located in the Presets/Multimedia folder in the application folder. From Current Frame Select this option to use the current frame displayed in the preview area of the Media panel. To select a different frame, advanced the preview slider and click the icon to the right of the Poster menu.
440 Interactivity A Poster B Movie object C Frame ? Do any of the following: • To resize the movie object, poster, and frame, use the Scale tool down Shift to maintain proportions). • To resize only the frame, use the Selection tool and drag one of the corner handles (hold to drag a corner handle. • To resize the poster or media object, use the Direct Selection tool tool, and then drag a corner handle. to select the poster.
441 Interactivity Entries in a generated table of contents are automatically added to the Bookmarks panel. In addition, you can further customize your document with bookmarks to direct a reader’s attention or make navigation even easier. Bookmarks can be nested under other bookmarks. You may want bookmarks to appear in the Bookmarks tab of the PDF document, but you don’t want the table of contents to appear in the PDF. In this case, generate a table of contents on the last page of the document.
442 Interactivity • To move a bookmark out of a nested position, select the bookmark or range of bookmarks you want to move. Drag the icon or icons below and to the left of the parent bookmark. A black bar appears indicating where the bookmark will be moved. Release the bookmark. • To change the order of bookmarks, select a bookmark and move it to a new location. A black bar appears indicating where the bookmark will be placed. • To sort bookmarks, choose Sort Bookmarks from the Bookmarks panel menu.
443 Interactivity Creating multistate objects (PDF, 203 KB) This short tutorial shows you how to create multi-state objects to add interactivity. Creating multistate objects (PDF, 203 KB) Creating rich interactive documents (PDF, 6.7 MB) Learn how to create rich interactive documents using InDesign. Creating rich interactive documents (PDF, 6.
444 Chapter 9: Drawing and painting Apply line (stroke) settings Set strokes You can apply strokes, or line settings, to paths, shapes, text frames, and text outlines. The Stroke panel provides control over the weight and appearance of the stroke, including how segments join, start and end shapes, and options for corners. You can also select stroke settings in the Control panel when a path or frame is selected.
445 Drawing and painting You can include miter limit and stroke alignment settings in a paragraph or character style. Click the Character Color section, and then click the stroke icon to make the options available. Cap Select a cap style to specify the appearance of both ends of an open path: Butt cap Creates squared ends that abut (stop at) the endpoints. Round cap Creates semicircular ends that extend half the stroke width beyond the endpoints.
446 Drawing and painting • Start and end shapes appear at endpoints of open paths only; they won’t appear on individual dashes of a dashed stroke. • If you apply start and end shapes to a compound path that includes open subpaths, each open subpath will use the same start and end shapes. • You can apply start and end shapes to a closed path, but they won’t be visible unless you open the path.
447 Drawing and painting • Striped to define a style with one or more parallel lines. • Dotted to define a style with dots spaced at regular or varying intervals. The options in the dialog box change to match your selection. 6 For Pattern Length, specify the length of the repeating pattern (dashed or dotted styles only). The ruler updates to match the length you specify. 7 To define the stroke pattern, do any of the following: • Click the ruler to add a new dash, dot, or stripe.
448 Drawing and painting Save a custom stroke style 1 In the Stroke panel menu, choose Stroke Styles. 2 Select a custom stroke style and click Save. Note: You cannot save or edit the default stroke styles (enclosed in square brackets). 3 Specify a name and location for the stroke style (.inst) file, and click OK. To load a custom stroke style 1 In the Stroke panel menu, choose Stroke Styles. 2 Click Load. 3 Select the stroke style (.
449 Drawing and painting Note: The result shown above displays a bounding box around the path. If the Selection tool was recently active, you’ll see this bounding box. If the Direct Selection tool was more recently active, the path appears with anchor points instead. Draw multiple objects as a grid When using frame-creation tools such as the Rectangle tool or Type tool, you can create a grid of equally spaced frames by using modifier keys. For a video on drawing objects in a grid, see http://tv.adobe.
450 Drawing and painting Change the shape of a path automatically You can convert any path into a predefined shape. For example, you can convert a rectangle to a triangle. The stroke settings for the original path remain the same for the new path. If the new path is a polygon, its shape is based on the options in the Polygon Settings dialog box. If the new path has a corner effect, its radius size is based on the size setting in the Corner Options dialog box. 1 Select the path.
451 Drawing and painting Select all anchor points and segments in a path 1 Select the Direct Selection tool or, in Illustrator, the Lasso tool. 2 Drag around the entire path. If the path is filled, you can also click inside the path with the Direct Selection tool to select all anchor points. Copy a path ? Select a path or segment with the Selection tool or Direct Selection tool and do one of the following: • Use the standard menu functions to copy and paste paths within or between applications.
452 Drawing and painting • To adjust the shape of the segment on either side of a selected anchor point, drag the anchor point or the direction point. Shift-drag to constrain movement to multiples of 45°. Note: You can also apply a transformation, such as scaling or rotating, to a segment or anchor point. Delete a segment 1 Select the Direct Selection tool , and select the segment you want to delete. 2 Press Backspace (Windows) or Delete (Mac OS) to delete the selected segment.
453 Drawing and painting Connect two open paths 1 Using the Pen tool, position the pointer over the endpoint of the open path that you want to connect to another path. The pointer changes when it’s precisely positioned over the endpoint. 2 Click the endpoint. 3 Do one of the following: • To connect the path to another open path, click an endpoint on the other path. When you precisely position the appears next to the pointer.
454 Drawing and painting In Illustrator, you can add anchor points to a path by selecting the object and choosing Object > Path > Add Anchor Points. Disable or temporarily override automatic Pen tool switching You can override automatic switching of the Pen tool to the Add Anchor Point tool or the Delete Anchor Point tool. This is useful when you want to start a new path on top of an existing path. • In Photoshop, deselect Auto Add/Delete in the options bar.
455 Drawing and painting • To convert a corner point without using direction lines to a corner point with independent direction lines, first drag direction lines out of a corner point (making it a smooth point). Release the mouse button, and then drag either direction line. • To convert a point, open the Pathfinder panel (choose Window > Object & Layout > Pathfinder), and click the Plain, Corner, Smooth, or Symmetrical button in the Convert Point section.
456 Drawing and painting Open a path using the Pathfinder panel 1 Select the closed path. 2 To open the Pathfinder panel, choose Window > Object & Layout > Pathfinder. 3 Click Open Path in the Pathfinder panel. Smooth out paths Use the Smooth tool to remove excess angles from an existing path or a section of a path. The Smooth tool retains the original shape of the path as nearly as possible. Smoothed paths generally have fewer points, which can make them easier to edit, display, and print.
457 Drawing and painting • Selected points that aren’t the focal point move in tandem with the dragged focal point. • Unselected anchor points are not affected by reshaping. About the Position tool The Position tool is not available in InDesign CS5. Instead, you can use the Selection tool to select and manipulate either the frame or the content within the frame. See Select objects .
458 Drawing and painting Note: To close a path in InDesign, you can also select the object and choose Object > Paths > Close Path. • To leave the path open, Ctrl-click (Windows) or Command-click (Mac OS) anywhere away from all objects. To leave the path open, you can also select a different tool, or choose Select > Deselect in Illustrator or Edit >Deselect All in InDesign. In InDesign or Illustrator, you can also simply press Enter or Return to leave the path open.
459 Drawing and painting A.Starting to drag second smooth pointB.Dragging away from previous direction line, creating a C curveC.Result after releasing mouse button • To create an S-shaped curve, drag in the same direction as the previous direction line. Then release the mouse button. A.Starting to drag new smooth pointB.Dragging in same direction as previous direction line, creating an S curveC.
460 Drawing and painting To leave the path open, you can also select a different tool, or choose Select > Deselect in Illustrator or Edit > Deselect All in InDesign. In InDesign, you can also simply press Enter or Return to leave the path open. Draw straight lines followed by curves 1 Using the Pen tool, click corner points in two locations to create a straight segment. 2 Position the Pen tool over the selected endpoint.
461 Drawing and painting 4 Reposition the Pen tool where you want the straight segment to end, and click to complete the straight segment. A Positioning Pen tool over existing endpoint B Clicking endpoint C Clicking next corner point Draw two curved segments connected by a corner 1 Using the Pen tool, drag to create the first smooth point of a curved segment.
462 Drawing and painting shapes appear as compound paths, but their component paths can be edited on a path-by-path basis and do not need to share attributes. A Three simple paths B Compound path C Compound shape About paths As you draw, you create a line called a path. A path is made up of one or more straight or curved segments. The beginning and end of each segment are marked by anchor points, which work like pins holding a wire in place.
463 Drawing and painting Note: Don’t confuse corner and smooth points with straight and curved segments. A path’s outline is called a stroke. A color or gradient applied to an open or closed path’s interior area is called a fill. A stroke can have weight (thickness), color, and a dash pattern (Illustrator and InDesign) or a stylized line pattern (InDesign). After you create a path or shape, you can change the characteristics of its stroke and fill.
464 Drawing and painting Direction lines are always tangent to (perpendicular to the radius of) the curve at the anchor points. The angle of each direction line determines the slope of the curve, and the length of each direction line determines the height, or depth, of the curve. Note: In Illustrator, you can show or hide anchor points, direction lines, and direction points by choosing View > Show Edges or View > Hide Edges.
465 Drawing and painting 3 After you’ve begun dragging, hold down Alt (Windows) or Option (Mac OS). The Pencil tool displays a small circle (and, in InDesign, a solid eraser) to indicate that you’re creating a closed path. 4 When the path is the size and shape you want, release the mouse button (but not the Alt or Option key). After the path closes, release the Alt or Option key.
466 Drawing and painting Note: Depending on where you begin to redraw the path and in which direction you drag, you may get unexpected results. For example, you may unintentionally change a closed path to an open path, change an open path to a closed path, or lose a portion of a shape. Pencil tool options Double-click the Pencil tool to set any of the following options: Fidelity Controls how far you have to move your mouse or stylus before a new anchor point is added to the path.
467 Drawing and painting • In a compound path, any effect that is positioned relative to a path’s bounding box—such as a gradient, or an image pasted inside—is actually positioned relative to the bounding box of the entire compound path (that is, the path that encloses all of the subpaths). • If you make a compound path, then change its properties and release it, using the Release command, the released paths inherit the compound path’s properties; they don’t regain their original properties.
468 Drawing and painting 1 With the Direct Selection tool , select the part of the compound path to reverse (or a point on that part). Do not select the entire compound path. 2 Do one of the following: • Choose Object > Paths > Reverse Path. • Click Reverse Path in the Pathfinder panel. Break up a compound path You can break up a compound path by releasing it, which turns each of its subpaths into an independent path. 1 Using the Selection tool , select a compound path.
469 Drawing and painting A Original objects B Add C Subtract D Intersect E Exclude Overlap F Minus Back Add Traces the outline of all objects to create a single shape. Subtract Objects in the front “punch holes” in the backmost object. Intersect Creates a shape from overlapping areas. Exclude Overlap Creates a shape from areas that do not overlap. Minus Back Objects in the back “punch holes” in the frontmost object.
470 Drawing and painting 1 Choose Window > Object & Layout > Pathfinder to open the panel. 2 Select the objects you want to combine in a compound shape. 3 Click a button (such as Add) in the Pathfinder section on the Pathfinder panel. You can also choose a command from the Object > Pathfinder submenu. Release paths in a compound shape ? Select the compound shape. Choose Object > Paths > Release Compound Path. The compound shape is separated into its component paths.
471 Drawing and painting A Type character before conversion to text outline B Text outline with image pasted into it C Text outline used as a text frame Because converted text outlines become sets of compound paths, you can edit individual subpaths of converted outlines by using the Direct Selection tool. You can also break the character outlines into independent paths by releasing them from the compound path.
472 Drawing and painting A Fancy corner effect with no stroke B Same effect with 1-point stroke C Same effect with 4-point stroke For a video on using corner effects, see http://tv.adobe.com/go/4948/. Apply corner shapes using the Corner Options dialog box 1 Using a selection tool, select a path. 2 Choose Object > Corner Options. 3 To apply the corner effect to all four corners of a rectangle, select the Make All Settings The Same icon .
473 Drawing and painting • If a corner effect significantly changes the path by, for example, creating a bulge inward or outward, it may affect how a frame interacts with its contents or with other parts of the layout. Increasing the size of a corner effect may push an existing text wrap or frame inset farther away from the frame. • You can’t edit a corner effect, but you can change its appearance by changing the corner radius or modifying the stroke.
474 Chapter 10: Color Apply color Apply color Adobe InDesign provides a number of tools for applying color, including the Toolbox, the Swatches panel, the Color panel, the Color Picker, and the Control panel. When you apply a color, you can specify whether the color applies to the stroke or fill of an object. The stroke is the border or frame of an object, and the fill is the background of an object.
475 Color Select a color with the Color Picker The Color Picker lets you choose colors from a color field or specify colors numerically. You can define colors using the RGB, Lab, or CMYK color model. 1 Double-click either the Fill or Stroke box in the Toolbox or the Color panel to open the Color Picker. 2 To change the color spectrum displayed in the Color Picker, click a letter: R (Red), G (Green), or B (Blue); or L (luminance), a (green-red axis), or b (blue-yellow axis).
476 Color Remove fill or stroke color 1 Select the text or object whose color you want to remove. 2 In the Toolbox, click the Fill button or Stroke button depending on which portion of the text or object you want to change. 3 Click the None button to remove the object’s fill or stroke. Apply colors using drag-and-drop An easy way to apply colors or gradients is to drag them from a color source to an object or panel.
477 Color Edit the fill or stroke color 1 Select the object or text you want to change. 2 If the Color panel is not displayed, choose Window > Color. 3 Select the Fill box or the Stroke box in the Color panel. A Fill box B Stroke box C Formatting Affects Container D Formatting Affects Text 4 If you selected a text frame, select the Container box or Text box to change the color of either the fill or text within the frame.
478 Color Add these colors to the layout, add them to the Swatches panel. You can also save them to your Creative Cloud libraries . 1 Click on the Color Theme tool on the tool panel. You can use the shortcut I to toggle between the Color Theme tool and the Eyedropper tool. 2 Click on any part of the layout to pick a color. You can also leverage colors from any artwork placed in Adobe Photoshop, Illustrator, or any other file. Color is retained once selected using the theme tool.
479 Color A Click to view all themes B Add the current color theme to swatches C Save to the current CC Library Click B to add these colors to the Swatches panel. The color theme gets added to the Swatches panel as a folder. To add a specific color to the Swatches panel, press Alt and click on “Add the current color theme to swatches” button. Click this button, the selected theme on the panel is saved to the current CC Library in the CC Libaries panel.
480 Color • Color Proxy: Double-click on the color proxy in the tool panel. You can pick the hex value from here. Apply colors using the Eyedropper tool Use the Eyedropper tool to copy fill and stroke attributes, such as color, from any object in an InDesign file, including an imported graphic. By default, the Eyedropper tool loads all available fill and stroke attributes of an object and sets the default fill and stroke attributes of any new objects you draw.
481 Color Add and manage color groups Color groups enable you to organize your color schemes better and to exchange frequently used color swatches across applications. Color groups help you to: • Organize color swatches. • Load color groups from a project in Illustrator. Adding color groups 1 To create a color group, click the Color Group icon on the Swatches panel. Alternatively, you can also create a color group from the flyout and context menu. • Enter the name of the color group.
482 Color Various operations to manage color groups Following operations can be performed to manage color groups. • Add a swatch to a color group: Select the color group. Select a swatch and drag-and-drop it inside the color group. • Duplicate color group: You can duplicate from the context menu as well from the flyout. Right-click on a color group and select Duplicate Color Group. All swatches inside the color group get duplicated along with the color group.
483 Color Load and save swatches from an ASE file ASE files help import and export color swatches across applications like Adobe Illustrator. You can import .ase files to load color groups in the swatches panel. Color groups can also be saved as .ase files from the Swatches flyout. Similarly, if the color groups are saved from Illustrator, they can be loaded inside InDesign. Load swatches 1 Select Load Swatches from the Swatches panel menu. 2 Select the saved .ase file. Click Open.
484 Color Support of legacy behavior If you open a .idml file with color group information in previous versions, the Swatches panel displays the flat swatch list with no color groups as color groups are not available in earlier versions. Understanding spot and process colors About spot and process colors You can designate colors as either spot or process color types, which correspond to the two main ink types used in commercial printing.
485 Color Keep the following guidelines in mind when specifying a spot color: • For best results in printed documents, specify a spot color from a color-matching system supported by your commercial printer. Several color-matching system libraries are included with the software. • Minimize the number of spot colors you use. Each spot color you create will generate an additional spot color printing plate for a printing press, increasing your printing costs.
486 Color Comparing colors in InDesign and Illustrator Adobe InDesign and Adobe Illustrator use slightly different methods for applying named colors. Illustrator lets you specify a named color as either global or nonglobal, and InDesign treats all unnamed colors as nonglobal, process colors. The InDesign equivalents to global colors are swatches. Swatches make it easier to modify color schemes without having to locate and adjust each individual object.
487 Color Create and edit tints You can adjust the tint of an individual object, or create tints by using the Tint slider in the Swatches panel or Color panel. The tint range is from 0% to 100%; the lower the number, the lighter the tint will be. Because colors and tints update together, if you edit a swatch, all objects that use a tint of that swatch update accordingly.
488 Color Create and edit mixed ink swatches When you need to achieve the maximum number of printed colors with the fewest number of inks, you can create new ink swatches by mixing two spot inks or by mixing a spot ink with one or more process inks. Using mixed ink colors lets you increase the number of colors available without increasing the number of separations used to print the document. You can create a single mixed ink swatch or use a mixed ink group to generate multiple swatches at once.
489 Color For instance, when mixing and matching process color cyan’s 4 tints (20%, 40%, 60%, 80%) and 5 spot tints (10%, 20%, 30%, 40%, 50%) to create 20 swatches, for cyan, set Initial to 20%, Repeat to 3, Increment to 20%, and set spot Initial to 10%, Repeat to 4, and Increment to 10%. 5 Click Preview Swatches to generate the swatches without closing the dialog box; you can then see whether your current ink selections and values produce the results you want, and make adjustments if they don’t.
490 Color Convert a single mixed ink swatch to a process color You can convert mixed inks to process colors to reduce printing costs. When you convert the parent of a mixed ink group to process, the parent swatch disappears, and the other swatches in the mixed ink group are converted to process colors. 1 Double-click the mixed ink swatch you want to convert. 2 For Color Type, select Process, and then click OK. Convert all inks in a mixed ink group to process ? Double-click the parent box that appears.
491 Color 5 For Stop Color, do one of the following: • To choose a color that’s already in the Swatches panel, choose Swatches, and select a color from the list. • To mix a new unnamed color for the gradient, choose a color mode, and enter color values or drag the sliders. Tip: By default, the first stop of the gradient is set to white. To make it transparent, apply the Paper swatch. 6 To change the last color in the gradient, select the last color stop, and repeat step 5.
492 Color A Gradient fill B Gradient type menu C Reverse button D Starting color stop E Midpoint F Ending color stop Note: If you select an object that currently uses a named gradient, editing the gradient by using the Gradient panel will change the color of that object only. To edit every instance of a named gradient, double-click its swatch in the Swatches panel. 1 Select the object or objects you want to change. 2 Click the Fill or Stroke box in the Swatches panel or the Toolbox.
493 Color You can also drag a swatch from the Swatches panel onto the gradient bar in the Gradient panel to define a new color stop. Remove an intermediate color from a gradient ? Select the intermediate color stop, and drag it to the edge of the panel. Reverse a gradient’s color progression 1 Activate a gradient. 2 In the Gradient panel, click the Reverse button .
494 Color Apply gradients to text Within a single text frame, you can create multiple ranges of gradient text alongside default black text and color text. A gradient’s endpoints are always anchored in relation to the bounding box of the gradient’s path or text frame. Individual text characters display the part of the gradient over which they are positioned.
495 Color Working with swatches Swatches panel overview The Swatches panel (Window > Color > Swatches) lets you create and name colors, gradients, or tints, and quickly apply them to your document. Swatches are similar to paragraph and character styles; any change you make to a swatch affects all objects to which the swatch is applied. Swatches make it easier to modify color schemes without having to locate and adjust each individual object.
496 Color Customize swatch display You can control the size of swatches and whether the name displays with the swatch. 1 In the Swatches panel menu, choose one of the following: • Name displays a small swatch next to the name of the swatch. The icons to the right of the name show the color model (CMYK, RGB, and so on), and whether the color is a spot color, process color, registration color, or none. • Small Name displays compacted swatch panel rows.
497 Color 7 Do one of the following: • Click Add to add the swatch and define another one. Click Done when finished. • Click OK to add the swatch and exit the dialog box. To directly define a spot color using the New Swatch button in the Swatches panel, make sure that no swatches are selected, and then hold down Alt+Ctrl (Windows) or Option+Command (Mac OS) as you click the New Swatch button . Create a swatch based on the color of an object 1 Select the object.
498 Color Edit a swatch You can change individual attributes of a swatch by using the Swatch Options dialog box. Additional options are available when editing mixed ink swatches and mixed ink groups. 1 In the Swatches panel, select a swatch, and do one of the following: • Double-click the swatch. • Choose Swatch Options in the Swatches panel menu. 2 Adjust settings as desired, and click OK.
499 Color Delete all unused swatches 1 Choose Select All Unused in the Swatches panel menu. Only swatches that are not currently used in the active file will be selected. 2 Click the Delete icon. Merge swatches When you import swatches or copy items from other documents, you may end up with duplicate swatches that may be applied to different objects. Use the Merge Swatches command to combine duplicate swatches. 1 In the Swatches panel, select two or more duplicate swatches.
500 Color 2 Choose Other Library from the Color Mode list, and then select the file from which you want to import swatches. 3 Click Open. 4 Select the swatches you want import. 5 Click OK. Import all swatches from a file 1 From the Swatches panel menu, choose Load Swatches. 2 Double-click an InDesign document. Copy swatches between InDesign documents You can copy or drag a swatch (or objects with a swatch applied) from one document to another.
501 Color Focoltone Consists of 763 CMYK colors. You can use Focoltone colors to help avoid prepress trapping and registration problems by viewing the Focoltone charts that show the overprints that make up the colors. A swatch book with specifications for process and spot colors, overprint charts, and a chip book for marking up layouts are available from Focoltone. For more information, contact Focoltone International, Ltd., in Stafford, United Kingdom.
502 Color Using colors from imported graphics Using colors from imported graphics InDesign provides various ways for you to sample and redefine colors from the graphics you import into your document. Spot colors from placed PDF or EPS files and spot-color channels in Adobe Photoshop (PSD) and TIFF files appear as spot colors in the Swatches panel.
503 Color If the graphic you are importing contains a spot color with the same name as a spot color in your document but different color values, the color values in the document are used. Change an imported spot color to a process color When you import an EPS, PSD, TIFF or PDF graphic containing a spot color (or a spot-color channel), InDesign adds the spot color name and definition to the Swatches panel. You can change an imported spot color swatch to a process color swatch.
504 Chapter 11: Transparency Add transparency effects When you create an object in Adobe InDesign, by default it appears solid; that is, it has an opacity of 100%. You can apply effects to objects using opacity and blends. Overlap objects, add transparency to objects, or knock out shapes behind objects. About transparency When you create an object or stroke, when you apply a fill, or when you enter text, by default these items appear solid; that is, they have an opacity of 100%.
505 Transparency A Blending mode B Levels C FX icon D Clear effects E FX button Blending Mode Specifies how colors in transparent objects interact with the objects behind them. (See Specify how colors blend.) Opacity Determines the opacity of an object, stroke, fill, or text. (See Set the opacity of an object.) Level Tells you the Object, Stroke, Fill, and Text opacity settings of the object, as well as whether transparency effects have been applied.
506 Transparency Apply transparency effects 1 Select an object. To apply effects to a graphic, select the graphic with the Direct Selection tool. 2 Choose Window > Effects to display the Effects panel. 3 Select a level to designate which parts or part of the object you want to change: Object Affects the entire object—its stroke, fill, and text. Graphic Affects only the graphic selected with the Direct Selection tool.
507 Transparency • To copy effects between objects selectively, use the Eyedropper tool . To control which transparency stroke, fill, and object settings are copied with the Eyedropper tool, double-click the tool to open the Eyedropper Options dialog box. Then select or deselect options in the Stroke Settings, Fill Settings, and Object Settings areas.
508 Transparency Outer Glow and Inner Glow Add glows that emanate from the outside or inside edges of the object, stroke, fill, or text. Bevel and Emboss Adds various combinations of highlights and shadows to give text and images a three-dimensional appearance. Satin Adds interior shading that makes a satiny finish. Basic Feather, Directional Feather, and Gradient Feather Soften the edges of an object by fading them to transparent.
509 Transparency Drop Shadow The Drop Shadow effect creates a three-dimensional shadow. You can offset the drop shadow along the x or y axis, as well as vary the blending mode, color, opacity, distance, angle, and size of the drop shadow. Use these options to determine how the drop shadow interacts with objects and transparency effects: Object Knocks Out Shadow The object appears in front of the drop shadow that it casts. Shadow Honors Other Effects The drop shadow factors in other transparency effects.
510 Transparency The Shading settings determine how light interacts with the object: Angle and Altitude Sets the height of the light source. A setting of 0 is equivalent to ground level; 90 is directly above the object. Use Global Light Applies the global light source as specified for all transparency effects. Choosing this option overrides any Angle and Altitude settings. Highlight and Shadow Specifies the blending mode for the bevel or emboss highlight and shadow.
511 Transparency Gradient Feather Use the Gradient Feather effect to soften the areas of an object by fading them to transparent.Gradient StopsCreate one gradient stop for each gradation in transparency that you want for your object. • To create a gradient stop, click below the Gradient Slider (drag a gradient stop away from the slider to remove a stop). • To adjust the position of a stop, drag it left or right, or select it and then drag the Location slider.
512 Transparency Apply transparency to groups Besides applying transparency effects to single objects, you can apply them to groups. If you simply select objects and change their individual opacity settings, the selected objects’ opacity will change relative to that of the others. Any overlapping areas will show an accumulated opacity.
513 Transparency Stop displaying transparency To improve display performance, you can turn off the display of transparency. Turning off transparency on screen doesn’t turn off transparency for printing or exporting the file. ? Choose View > Display Performance > Fast Display. Remove white box effect in documents with transparency In some instances, a white box or ghost border appears where a transparency effect is applied, usually in documents that contain drop shadows or gradients.
514 Transparency For more information on transparency output issues, see the Print Service Provider Resources page of the Adobe Solutions Network (ASN) (English only), available on the Adobe website. About transparency flattener presets If you regularly print or export documents that contain transparency, you can automate the flattening process by saving flattening settings in a transparency flattener preset.
515 Transparency [High Resolution] Use for final press output, and for high-quality proofs such as separations-based color proofs. Note: The flattening settings are used only if the artwork contains transparency or if Simulate Overprint is selected in the Output area of the Export Adobe PDF dialog box.
516 Transparency Flatten an individual spread You can apply flattener settings to individual spreads in a document, overriding the flattener preset you’ve set for the entire document or book. This is useful for controlling the flattening quality in documents with a mix of highresolution images with lots of transparency and low-resolution images. In this case, you can flatten the complex spread at a high quality, and use a faster and lower-quality flattener preset on the other spreads.
517 Transparency Outlined Strokes Highlights all strokes that will be outlined if involved in transparency or because Convert All Strokes To Outlines is selected. Outlined Text (Illustrator and InDesign) Highlights all text that will be outlined if involved in transparency or because Convert All Text To Outlines is selected. Note: In the final output, outlined strokes and text may appear slightly different from native ones, especially very thin strokes and very small text.
518 Transparency Note: Some print drivers process raster and vector art differently, sometimes resulting in color stitching. You may be able to minimize stitching problems by disabling some print-driver specific color-management settings. These settings vary with each printer, so see the documentation that came with your printer for details. (Illustrator only) Select Preserve Alpha Transparency (Flatten Transparency dialog box only) Preserves the overall opacity of flattened objects.
519 Transparency 5 At any time, click Refresh to display a fresh preview version based on your settings. Depending on the complexity of the artwork, you may need to wait a few seconds for the preview image to appear. In InDesign, you can also choose Auto Refresh Highlight. In Illustrator and Acrobat, to magnify the preview, click in the preview area. To zoom out, Alt-click/Option-click in the preview area. To pan the preview, hold down the spacebar and drag in the preview area.
520 Transparency If you apply transparency to objects on a spread, all colors on that spread convert to the transparency blend space you’ve chosen (Edit > Transparency Blend Space), either Document RGB or Document CMYK, even if they’re not involved with transparency. Converting all the colors results in consistency across any two same-colored objects on a spread, and avoids more dramatic color behavior at the edges of transparency. Colors are converted “on the fly” as you draw objects.
521 Transparency To prevent problems in these cases, use the Ink Manager to convert spot colors to process color equivalents as necessary prior to exporting from InDesign. Another way to prevent problems is to make sure that your spot inks are consistent in both the original application (for example, Adobe Illustrator) and InDesign.
522 Transparency • In the Transparency area of the Effects dialog box, choose a blending mode from the menu. Blending mode options The blending modes control how the base color, the underlying color in the artwork, interacts with the blend color, the color of the selected object or group of objects. The resulting color is the color resulting from the blend. Normal Colors the selection with the blend color, without interaction with the base color. This is the default mode.
523 Transparency Luminosity Creates a color with the hue and saturation of the base color and the luminance of the blend color. This mode creates an inverse effect from that of the Color mode. Note: Avoid applying the Difference, Exclusion, Hue, Saturation, Color, and Luminosity blending modes to objects with spot colors; doing so can add unwanted colors to a document.
524 Transparency 1 Apply the blending modes and opacity settings to the individual objects that you want to knock out. 2 Using the Selection tool, select the objects that you want to knock out. 3 Choose Object > Group. 4 In the Effects panel, select Knockout Group. (If the option is not visible, select Show Options in the Effects panel menu.
525 Chapter 12: Exporting and publishing Publish Online (Preview) What is Publish Online (Preview)? With Publish Online, you can now repurpose your print documents by publishing them online. You can publish a digital version of an InDesign document that works on any device, in any modern web browser, without the need to install a plugin.
526 Exporting and publishing Mobile & Tablet experience You get a rich mobile viewing experience of your published InDesign documents. • Smoother page transitions with swipe gesture improvements. • Share dialog displays on the full screen • Mobile optimized layout of thumbnails for better viewing and accessibility. The tablet view includes an easy-to-use scrollable thumbnail view. Sharing options You can choose to share your published documents on Twitter and over email.
527 Exporting and publishing The title is also displayed in the Recently Published menu (File > Recently Published) and the Web Dashboard. Description Description of the online document. This displays in the Web dashboard and on Facebook if you share the document there. Pages Choose to export All or a Range of pages from the current document. Export As Specify how pages will be displayed online in web browser.
528 Exporting and publishing 5 In the Publish Online dialog box, click Cancel Upload to stop and roll back the upload process. 6 Click Close to minimize this dialog box to the Publish Online button in the App bar. Note: Minimizing the Publish Online dialog box does not stop online publish process. However, you can continue to work in the current or any other InDesign document. 7 Click Publish Online in the App bar to open the Publish Online dialog box.
529 Exporting and publishing A (Toggle Thumbnails) Show/Hide the thumbnail dock that displays the thumbnails for all the pages in the published output. B (Zoom in) Zoom into the current page. C (Zoom out) Zoom out of the current page. D (Full Screen) View the current page in full screen mode. E (Share) Open the Share Publication dialog. This dialog provides sharing options to copy the current document URL (and share it via email) or share the document on Facebook.
530 Exporting and publishing Using the Web dashboard InDesign provides a Web dashboard from where you can access all your published documents. 1 To view the InDesign Web dashboard, choose File > Web dashboard. The Web dashboard displays a listing of the documents you have published in your default browser. 2 To delete a published document, click the Delete icon. Disable or enable Publish Online (Preview) By default, Publish Online (Preview) is available when you install InDesign 2015.
531 Exporting and publishing General Specifies basic file options. Compression Specifies if artwork should be compressed and downsampled, and if so, which method and settings to use. Marks and Bleeds Specifies printer’s marks and the bleed and slug areas. Although the options are the same as in the Print dialog box, the calculations are subtly different because a PDF is not output to a known page size. Output Controls how colors and PDF/X output intent profiles are saved in the PDF file.
532 Exporting and publishing Acrobat 3.0 (PDF 1.3) Acrobat 5.0 (PDF 1.4) Acrobat 6.0 (PDF 1.5) Acrobat 7.0 (PDF 1.6) and Acrobat X (PDF 1.7) PDFs can be opened with Acrobat PDFs can be opened with Acrobat 3.0 and Acrobat Reader 3.0 and 3.0 and Acrobat Reader 3.0 and later. later. However, features specific to later versions may be lost or not viewable. Most PDFs can be opened with Acrobat 4.0 and Acrobat Reader 4.0 and later. However, features specific to later versions may be lost or not viewable.
533 Exporting and publishing • Two-Up (Cover Page) Options Embed Page Thumbnails Embeds a thumbnail preview for each page in the PDF, increasing the file size. Deselect this setting when users of Acrobat 5.0 and later will view and print the PDF; these versions generate thumbnails dynamically each time you click the Pages panel of a PDF.
534 Exporting and publishing Compression and downsampling options for PDFs When exporting documents to Adobe PDF, you can compress text and line art, and compress and downsample bitmap images. Depending on the settings you choose, compression and downsampling can significantly reduce the size of a PDF file with little or no loss of detail and precision. The Compression area of the Export Adobe PDF dialog box is divided into three sections.
535 Exporting and publishing Automatic (JPEG 2000) Determines automatically the best quality for color and grayscale images. The Automatic (JPEG 2000) option is only available when Compatibility is set to Acrobat 6 (PDF 1.5) or later. CCITT And Run Length Are only available for monochrome bitmap images. CCITT (Consultative Committee on International Telegraphy and Telephony) compression is appropriate for black-and-white images and any images scanned with an image depth of 1 bit.
536 Exporting and publishing CMYK, or vice versa). Untagged color objects (those without embedded profiles) and native objects (such as line art or type) are not converted. This option is not available if color management is off. Whether the profile is included or not is determined by the Profile Inclusion Policy. Destination Describes the gamut of the final RGB or CMYK output device, such as your monitor or a SWOP standard.
537 Exporting and publishing Registry Name Indicates the web address for more information on the registry. The URL is automatically entered for ICC registry names. This option is not available when using either of the PDF/X-3 presets or standards, because the file would fail compliance when inspected by the Preflight feature in Acrobat 7.0 Professional and later, or the Enfocus PitStop application (which is a plug-in for Acrobat 6.0).
538 Exporting and publishing Security options for PDFs You can set the following options when you create a PDF or when you apply password protection to a PDF. Options vary depending on the Compatibility setting. Security options are not available for PDF/X standards or presets. Compatibility Sets the type of encryption for opening a password-protected document. The Acrobat 4 (PDF 1.3) option uses a low encryption level (40-bit RC4), while the other options use a high encryption level (128-bit RC4 or AES).
539 Exporting and publishing Enable Copying Of Text, Images, And Other Content Lets users select and copy the contents of a PDF. Enable Copying Of Content And Access For The Visually Impaired Lets visually impaired users use screen readers to read and copy the document. This option is only available for low (40-bit RC4) encryption.
540 Exporting and publishing • Use a file name of no more than eight characters, followed by an extension of up to three characters. Many networks and e-mail programs shorten long file names. • Make sure that the file name has a PDF extension if users will view the file on a Windows computer or on the Internet. • To apply predefined Adobe PDF export settings for on-screen viewing, choose Smallest File Size.
541 Exporting and publishing 4 In the HTML Export Options dialog box, specify the desired options in the General, Image, and Advanced areas, and then click OK. A document with the specified name and an .html extension (such as “newsletter.html”) is created; if specified, a web images subfolder (such as “newsletter-web-images”) is saved in the same location. HTML export options In the HTML dialog box, specify the following options. General options The General area includes the following options.
542 Exporting and publishing Image options Copy Images Specify how images are exported to HTML. Original Exports the original image to the “-web-images” subfolder. When this option is selected, all other options are dimmed. Optimized Lets you change settings to determine how the image is exported. Link To Server Path Rather than exporting images to a subfolder, this option lets you enter a local URL (such as “images/”) that appears in front of the image file.
543 Exporting and publishing the HTML code—resides in the HTML file itself, while the CSS rules defining the presentation of the code reside in another file (an external style sheet) or within the HTML document (usually in the Head section). For example, you can specify different font sizes for selected text, and you can use CSS to control the format and positioning of blocklevel elements in a web page. Generate CSS Specify whether you want InDesign to generate a CSS for the exported file.
544 Exporting and publishing Export to PDF for printing Exporting a document or book to Adobe PDF is as simple as using the default High Quality Print settings, or as customized as you need it to be to suit your task. The PDF export settings you specify are saved with the application, and will apply to every new InDesign document or book you export to PDF until you change them again. To quickly apply custom settings to PDF files, you can use presets.
545 Exporting and publishing Export a book to PDF 1 Do one of the following: • To create a PDF of the entire book, click in a blank area of the Book panel to deselect any selected documents, and choose Export Book To PDF in the Book panel menu. • To create a PDF of documents within a book, select the document or documents in the Book panel, and choose Export Selected Documents To PDF in the Book panel menu. 2 Specify a name and location for the PDF file, and then click Save.
546 Exporting and publishing fonts, leaves color unchanged, and does not flatten transparency (for file types capable of transparency). These PDFs can be opened in Acrobat 5.0 and Acrobat Reader 5.0 and later. In InDesign, this preset also creates tagged PDFs. Illustrator Default (Illustrator only) Creates a PDF in which all Illustrator data is preserved. PDFs created with this preset can be reopened in Illustrator without any loss of data.
547 Exporting and publishing Standard (Acrobat only) Creates PDF files to be printed to desktop printers or digital copiers, published on a CD, or sent to a client as a publishing proof. This set of options uses compression and downsampling to keep the file size down, but also embeds subsets of all (allowed) fonts used in the file, converts all colors to sRGB, and prints to a medium resolution. Note that Windows font subsets are not embedded by default.
548 Exporting and publishing Convert PDF presets from InDesign CS InDesign CS and earlier export PDF presets with .pdfs extensions, while InDesign CS2 and later export PDF presets with .joboptions extensions. Importing a PDFS file converts it to a .joboptions file, and overrides settings as necessary. For example, if Monitor RGB was selected as the destination profile in the Output area in InDesign CS, it is automatically changed to Document RGB in InDesign CS4. 1 Choose File > Adobe PDF Presets > Define.
549 Exporting and publishing Spreads Export facing pages in a spread to a single JPEG file. Deselect this option to export each page in a spread as a separate JPEG file. 6 For Quality, choose from a range of options that determine the trade-off between file compression (smaller file size) and image quality: • Maximum includes all available high-resolution image data in the exported file and requires the most disk space. Choose this option if the file will be printed on a high-resolution output device.
550 Exporting and publishing InDesign creates a single .epub file containing the XHTML-based content. If specified, the exported file may include a cover image. The cover image is created from an image, or created by rasterizing the first page in the specified document (or the style source document if a book was selected). The thumbnail is used to depict the book in the EPUB readers or the Digital Editions Reader library view. To view the file, you need an EPUB reader.
551 Exporting and publishing (Asian versions only) If Base On Page Layout is selected, InDesign determines the reading order of page objects according to the document’s binding (left to right or right to left). In some instances, especially in complex, multicolumn documents, the exported design elements may not appear in the desired reading order. Use Dreamweaver to rearrange and format the contents. Same As XML Structure The order of the tags in Structure View determines the reading order.
552 Exporting and publishing GIF Options (Palette) Lets you control how InDesign handles colors when optimizing GIF files. The GIF format uses a limited color palette, which cannot exceed 256 colors. Choose Adaptive to create a palette using a representative sample of colors in the graphic without any dithering (mixing of small spots of colors to simulate additional colors). Choose Web to create a palette of web-safe colors that are a subset of Windows and Mac OS system colors.
553 Exporting and publishing Export content for EPUB | CS6 Overview Before you export your layout to EPUB, you can make a few tweaks to ensure that it exports properly. • Add anchored graphics - Anchor graphics in text flows so that you can control their position relative to the exported text. See Anchored objects. • Object Export Options - Specify export options for placed objects. See Object Export Options . • Map styles to export tags - Map character and paragraph styles to HTML tags and classes.
554 Exporting and publishing EPUB 2.0.1 EPUB 2.0.1 is a standard approved by IDPF in 2007. This format is supported on a wide variety of devices. EPUB 3.0 EPUB 3.0 is a standard approved by IDPF in 2011. This format also supports audio, video, javascript, Japanese vertical text. The new features however will not work on readers and devices that do not support EPUB 3.0 standard. EPUB 3.0 with Layout This is an experimental format created by Adobe Systems.
555 Exporting and publishing Convert To Text Converts numbered lists into paragraphs that begin with the paragraph’s current number as text. View EPUB After Exporting Opens the EPUB in the default application selected for reading EPUB, if present. EPUB Image options The Images section of the EPUB Export options dialog box includes the following options. From the Image Conversion menu, determine how images are exported to HTML.
556 Exporting and publishing Include Document Metadata The metadata from the document (or the style source document if a book was selected) is included with the exported file. Publisher Specify the publisher information that appears in the eBook metadata. You can specify a URL for the publisher so that someone who receives the eBook can visit the publisher’s website. Unique ID Every EPUB document requires a unique identifier. A unique identifier is automatically created and displayed.
557 Exporting and publishing glyphlets, page transitions, index markers, objects on the pasteboard that aren’t selected and don’t touch the page, or master page items (unless they’re overridden or selected before export). 1 If you’re not exporting the entire document, select the text frames, range of text, table cells, or graphics you want to export. 2 Choose File > Export and select HTML from the Save As Type list. 3 Specify the name and location of the HTML document, and then click Save.
558 Exporting and publishing Bullets Select Map To Unordered List to convert bullet paragraphs into List Items, which are formatted in HTML using the
tag. Select Convert To Text to format using the tag with bullet characters as text. If you have used native InDesign auto-bullets, sub-bullets are also included. Numbers Determines how numbers are converted in the HTML file.
559 Exporting and publishing JPEG Options (Format Method) Determines how quickly JPEG graphics display when the file containing the image is opened on the web. Choose Progressive to make the JPEG images display gradually and in increasing detail as they are downloaded. (Files created with this option are slightly larger and require more RAM for viewing.) Choose Baseline to make each JPEG file display only after it has been completely downloaded; a placeholder appears in its place until the file displays.
560 Exporting and publishing Note: If you are exporting a document that contains tables, you must tag the tables or InDesign will not export them as part of the XML. 1 If you want to export only a portion of the document, select the element in the Structure pane where you want exporting to begin. 2 Choose File > Export. 3 For Save As Type (Windows) or Format (Mac OS), choose XML. 4 Specify a name and location for the XML file, and then click Save.
561 Exporting and publishing GIF Options Specify the formatting for images that are converted to GIF format when exported to XML. You can set the following options: Palette Specifies the color palette you want the image to conform to when converted. Choose the palette for the final display format of the XML content. Adaptive (no dither) works well for images with primarily solid colors and can be used when the final output will be to multiple formats.
562 Exporting and publishing Build digital magazines with InDesign CS5.5 and Adobe Digital Publishing Suite (video 09:06) Adding audio and video content to EPUB (video 02:46) In this video tutorial, see how simple it is to embed audio and video content in InDesign CS5.5 and later, for export to EPUB.
563 Exporting and publishing Setting object export options (PDF, 160 KB), CS5.5 and later Styles mapped to tags in InDesign for improved EPUB export (video 05:13) In InDesign CS5.5 and later, you can map paragraph and character styles directly to EPUB, HTML and PDF tags to ensure that styles you define in InDesign are exported appropriately. You can also add CSS class names and type n your own custom tags.
564 Chapter 13: Printing Print booklets Impose a document for booklet printing The Print Booklet feature lets you create printer spreads for professional printing. For example, if you’re editing an 8page booklet, the pages appear in sequential order in the layout window. However, in printer spreads, page 2 is positioned next to page 7, so that when the two pages are printed on the same sheet, folded, and collated, the pages end up in the appropriate order.
565 Printing Note: If you have divided the document into sections of page numbers, you should enter section page numbers (such as Sec2:11) in the Range field. 4 To change settings such as printer’s marks and color output, click Print Settings. Using the options on the left, change settings as needed, and then click OK. 5 In the Print Booklet dialog box, specify other booklet setup options as appropriate, and then click Print. Note: The number of pages in a booklet is always a multiple of four.
566 Printing If a booklet has a color cover and black-and-white insides, you can create two separate impositions from the same document: one for the front cover, inside front cover, inside back cover, and back cover; and one for the 24 pages inside the booklet. To produce the color signature, click Range in the Pages area of the Setup area, and type 1-2, 27-28 (or whatever the section page numbers are). To produce the black-and-white insides, type 3-26 in the Range text box.
567 Printing Spacing, bleed, and margin options for booklet printing You can change the following options in the Setup area of the Print Booklet dialog box. Space Between Pages Specifies the gap between pages (the right side of the left page and the left side of the right page). You can specify a Space Between Pages value for all the booklet types except Saddle Stitch.
568 Printing Understanding creep Creep specifies the distance pages move from the spine to accommodate paper thickness and folding in Saddle Stitch and Perfect Bound documents. InDesign considers the “cover” of the final piece to be the outermost printer spread, while the “centerfold” is considered to be the innermost printer spread. The term sheet represents two printer spreads: the front of the sheet and the back of the sheet.
569 Printing Printing double-sided pages without a duplex printer Use the Odd Pages Only and Even Pages Only options in either Adobe Acrobat or InDesign. After one set is printed, flip over the pages, load it in the printer, and print the rest of the pages. For best results, print a test document to see which direction and order the pages should be added to the printer.
570 Printing Print a document or book 1 Make sure that you’ve installed the correct driver and PPD for your printer. 2 Open the Print dialog box: • If you have individual documents open, choose File > Print. This opens the Print dialog box for the current document. • If you have either no documents or all documents selected in the Book panel, choose Print Book in the Book panel menu. This will print all documents in a book.
571 Printing Current Page Print the current page in the current document. Note: The page number for the current page is specified in the following format: Current Page: : Sequence Choose All Pages to print all pages of a document. Choose Even Pages Only or Odd Pages Only to print only those pages within the specified range. These options are unavailable when you are using the Spreads or Print Master Pages options.
572 Printing Print Visible Guides and Baseline Grids Prints visible guides and grids in the same color as shown in the document. You can control which guides and grids are visible in the View menu. This option is unavailable when you are printing separations. Printing documents with multiple page sizes You may want to print pages that have different sizes separately. An option in the Print dialog box makes it easy to specify a range that selects all the pages of the same size in the document.
573 Printing A Letter (tall orientation) B Custom page size (tall orientation) C Letter (transverse orientation) Paper sizes are listed by familiar names (such as Letter). The dimensions define the limits of the imageable area—the total paper size, less any unprintable border used by the printer or imagesetter. Most laser printers cannot print to the exact edge of a page. If you select a different paper size (for example, if you change from Letter to Legal), the document is rescaled in the preview window.
574 Printing A Portrait B Landscape C Reverse Portrait D Reverse Landscape Specify a custom paper size If you’re using a printer that accommodates various paper sizes, such as a high-resolution imagesetter, you can specify a custom paper size when you print. InDesign makes the custom option available only if the selected PPD supports custom paper sizes. The largest custom paper size you can specify depends on the maximum imageable area of your imagesetter.
575 Printing A Offset value B Gap C Film saved 7 To specify the distance between individual pages when printing on continuous media, enter a value for Gap. Choose which layers are printed or exported to PDF 1 To review or change the Show Layer and Print Layer settings for your document, select a layer in the Layers panel, and then choose Layer Options from the panel menu. Specify layer options, and click OK.
576 Printing 3 Select Print As Bitmap. This option is available only if the printer driver identifies the printer as non-PostScript. If this option is selected for non-PostScript printers in Mac OS 10.3 or later, InDesign prints PostScript, which is then used by Mac OS and the driver to render the page images. In Windows, the high-end color and graphics features may not be converted appropriately if this option is not selected. 4 Specify a resolution for bitmap printing.
577 Printing A Direction of media travel B Transverse deselected C Paper size D Media E Imageable area F Media Setting up a printer InDesign supports printing to both PostScript® (Level 2 and 3) and non-PostScript language printers, using most current printer drivers. When you print to a PostScript printer, InDesign uses information from a PostScript Printer Description (PPD) file to determine which settings to display in the Print dialog box.
578 Printing Select a PPD file A PPD file (PostScript Printer Description file) customizes the behavior of the driver for your specific PostScript printer. It contains information about the output device, including printer-resident fonts, available media sizes and orientation, optimized screen frequencies, screen angles, resolution, and color output capabilities. It’s important to set up the correct PPD before you print.
579 Printing You can edit the default preset as you would any other using the steps outlined above. Delete print presets 1 Choose File > Print Presets > Define. 2 Select one or more presets from the list and click Delete. Shift-click to select adjacent presets. Ctrl-click (Windows) or Command-click (Mac OS) to select nonadjacent presets.
580 Printing A Process ink B Aliased Spot ink C Spot ink Open the Ink Manager Do one of the following: • From the Separations Preview panel menu (Window > Output > Separations Preview), choose Ink Manager. • Choose File > Print, and click Output. In the Output section, click Ink Manager. Specify which colors to separate Each separation is labeled with the color name that InDesign assigned it. If an icon of a printer appears next to the color name, InDesign creates a separation for the color.
581 Printing 2 (InDesign only) To use the Lab values of a spot color rather than CMYK definitions, choose Use Standard Lab Values For Spots. Create an ink alias for a spot color You can map a spot color to a different spot or process color by creating an alias. An alias is useful if a document contains two similar spot colors when only one is required, or if it contains too many spot colors.
582 Printing A 65 lpi: Coarse screen for printing newsletters and grocery coupons B 85 lpi: Average screen for printing newspapers C 133 lpi: High-quality screen for printing four-color magazines D 177 lpi: Very fine screen for printing annual reports and images in art books The PPD files for high-resolution imagesetters offer a wide range of possible screen frequencies, paired with various imagesetter resolutions.
583 Printing A Positive image B Negative C Negative with emulsion side down Note: The emulsion and image exposure settings in the Print dialog box override any conflicting settings in the printer driver. Always specify print settings using the Print dialog box. Specify emulsion 1 In the Output section of the Print dialog box, for Color, choose Composite Gray or a separation option.
584 Printing For assurance that the file will print correctly, consider saving the separations as a PostScript file, converting the PostScript file to Acrobat 8 PDF using Acrobat Distiller, and then viewing the PDF document in Acrobat. By viewing the PDF document in Acrobat, you can inspect high-quality PostScript output on-screen at a high level of detail.
585 Printing 7 Choose any other print options. 8 Do one of the following: • To print to an output device, click Print. • To print to a file, click Save and accept the default filename, or type another name for the file. Then click Save again. Note: Once you’ve created separations of the InDesign document, the settings you’ve chosen in the Print dialog box are saved with the separated file.
586 Printing Your design workflow may require a certain color to be set to overprint. For example, you want to print all the text in your publication in a specific color. Consider the following options: • Create an object style that uses the spot ink as the fill or stroke with a matching overprint fill or stroke. • Create a separate layer for objects that contain your spot color and assign them to black. • Create a composite PDF and change overprint settings within the PDF.
587 Printing • When using a stroke to trap two spot colors or a spot and a process color, you usually apply the lighter color to the stroke, and overprint the stroke. Use the Separations Preview panel to preview how colors will overprint. 1 Select one or more paths with the Selection tool or the Direct Selection tool , or select text characters with the Type tool. To overprint the stroke of a path that is pasted inside a frame, you must first select the nested (inner) path using the Direct Selection tool.
588 Printing Simulate overprinting of spot inks Overprint simulation is useful for simulating the effects of overprinting spot inks with different neutral density values (for example, red and blue). When you print to a composite output device using overprint simulation, you can see if the resulting color is one that you want to overprint or knock out. 1 In the Output area of the Print dialog box, choose a composite option in the Color menu.
589 Printing You can also export a document page or spread to an EPS (Encapsulated PostScript) file and place it in other applications. Choose the right method for creating a PostScript file You can save your InDesign document or book in any of three types of PostScript files: device-independent, devicedependent, or device- and driver-dependent. The following tables list recommended printer drivers and output methods for achieving the best results with postprocessing applications and InDesign.
590 Printing Printer selection: Operating system Printer driver Prepress suitability Mac OS 10.2 Built-in PS Driver for Mac OS X ** Windows 2000/XP Pscript 5 ** The PPD used by the selected printer appears in the PPD text box at the top of the Print dialog box. About device- and driver-dependent PostScript files Select a printer and a supported driver in the Printer menu. A device- and driver-dependent PostScript file has the following characteristics: • It is driver-dependent.
591 Printing • The color output is always composite CMYK, but it also includes spot colors. As a result, it has to be separated in post-processing software, or at the RIP using in-RIP separations. • It cannot be trapped by InDesign; trapping must occur at the RIP, or in post-processing software. • It can only be printed to file (not directly to a device or application) from InDesign.
592 Printing 5 Click Document Options, click PostScript Options, and then choose Optimize For Portability in the PostScript Output Option menu. Click OK. 6 Click OK or Print to return to the InDesign Print dialog box. 7 In the InDesign Print dialog box, click Print. 8 Specify a name and location, and click Save. Create a PostScript file using a PostScript printer driver (Mac OS) 1 Choose File > Print. 2 In the Print dialog box, choose PostScript File in the Printer menu, and click Save.
593 Printing CMYK Creates a separable file by representing all color values using the gamut of cyan, magenta, yellow, and black process color inks. Gray Converts all color values to high-quality black-and-white images. The gray levels (shades) of the converted objects represent the luminosity of the original objects. RGB Represents all color values using the red, green, and blue color space. An EPS file with RGB color definitions is better suited for on-screen viewing.
594 Printing Preflighting files before handoff Preflight panel overview Before printing or handing off the document to a service provider, you can perform a quality check on the document. Preflight is the industry-standard term for this process. While you edit your document, the Preflight panel warns of problems that can prevent a document or book from printing or outputting as desired. These problems include missing files or fonts, low-resolution images, overset text, and a number of other conditions.
595 Printing Define a preflight profile 1 Choose Define Profiles from the Preflight panel menu or from the Preflight menu at the bottom of the document window. 2 Click the New Preflight Profile icon , and specify a name for the profile. 3 In each category, specify the preflight settings. A check mark in a box indicates that all settings are included. An empty box indicates that no settings are included. Links Determine whether missing links and modified links are displayed as errors.
596 Printing 3 Click OK to delete the profile. View and resolve preflight errors In the error list, only the categories with errors are listed. You can click the arrow next to each item to expand or collapse it. When viewing the list of errors, note the following issues: • In some cases, a design element such as a swatch or a paragraph style is causing the problem. The design element itself is not reported as an error.
597 Printing Specify a page range for preflighting ? At the bottom of the Preflight panel, specify the page range (such as 1-8). The rules for specifying page ranges are the same as in the Print dialog box. Errors that appear on pages outside this page range are omitted from the error list. Set Preflight options 1 Choose Preflight Options from the Preflight panel menu. 2 Specify the following options, and then click OK. Working Profile Select the profile to use as the default for new documents.
598 Printing Set preflight options in a book 1 Choose Preflight Book from the book panel menu. 2 In the Preflight Book Options dialog box, specify whether you want the preflight options to apply to the entire book or only to selected documents. 3 Under Preflight Profile, indicate whether you want to use the profile specified in the Use Profile menu or the embedded profile of each document. The profile you specify is temporarily used for each document.
599 Printing 2 In the Package dialog box, do one of the following: • If you’re notified of problems, click Cancel, and use the Preflight panel to resolve problem areas. • Click the problem area (such as Fonts) and then correct the problem. When you’re satisfied with the document, begin the packaging process again. • Click Package to begin packaging. 3 Fill in the printing instructions. The filename you type is the name of the report that accompanies all other packaging files.
600 Printing Correct font errors The Fonts area of the Package Inventory dialog box lists all fonts used in the document—including fonts applied to overset text or text on the pasteboard, and fonts embedded in EPS files, native Adobe Illustrator files, and placed PDF pages—and determines whether the font is installed on your computer and available.
601 Printing Print thumbnails To fit multiple pages on a single page, you can create thumbnails—small preview versions of your document. Thumbnails are useful for verifying content and organization. Where appropriate, InDesign automatically changes the paper orientation to provide the best fit of the page to the paper; however, you’ll need to reset the original orientation if you deselect the Thumbnails option.
602 Printing 4 For Overlap, type the minimum amount of duplicated information you want printed on each tile for ease in assembly. The Overlap option uses the unit of measure specified for the document. The value should be greater than the minimum nonprinting margins for the printer. You can specify up to half the size of the shortest side of the document page to overlap. For example, tiles for a page that measures 11-by-17 inches (279.4mm-by-431.8mm) can overlap up to 5.5 inches (139.7mm).
603 Printing Preparing PDFs for service providers About PDF print publishing tools In some print publishing workflows, documents are distributed in the format of the authoring application (called the native format). Once approved, the files are saved in PostScript or a proprietary format for prepress work and final printing. Because applications generate PostScript in many different ways, PostScript files can be arbitrarily large and complex.
604 Printing • If your artwork contains transparency (including overprints and drop shadows) and you require high-resolution output, it’s a good idea to preview the effects of flattening using the Flattener Preview panel before saving the file. • If your artwork contains transparency, ask your prepress service provider if they want to receive flattened or unflattened PDF files. Flattening is performed as late in the workflow as possible, preferably by the service provider.
605 Printing Produce a print-ready Adobe PDF file A service provider can use Acrobat 7.0 Professional and later to perform preflight checks and color separations. Subsequent versions of Acrobat Professional contain more advanced preflight tools, including the ability to make certain corrections automatically. Various prepress applications and in-RIP technologies can also perform preflight checks, do trapping and imposition, and make the color separations of the pages in the digital master.
606 Printing A Crop marks B Registration mark C Page information D Color bars E Bleed marks F Slug area 1 Choose File > Print. 2 Click Marks and Bleed on the left side of the Print dialog box. 3 Select either All Printer’s Marks or individual marks. Print the bleed or slug areas Specify the bleed and slug areas in the Document Setup dialog box. The bleed and slug areas are discarded when the document is trimmed to its final page size.
607 Printing Registration Marks Adds small “targets” outside the page area for aligning the different separations in a color document. Color Bars Adds small squares of color representing the CMYK inks and tints of gray (in 10% increments). Your service provider uses these marks to adjust ink density on the printing press. Page Information Prints the filename, page number, current date and time, and color separation name in 6-point Helvetica in the lower-left corner of each sheet of paper or film.
608 Printing Separation workflows Adobe InDesign CS4 supports two common PostScript workflows; the main difference is where separations are created—at the host computer (the system using InDesign and the printer driver), or at the output device’s RIP (raster image processor). Another alternative is a PDF workflow.
609 Printing You can color artwork with process colors, spot colors, or a combination of both. When printing separations, you can convert spot colors to their process color equivalents so that they will be printed on the CMYK plates. View the process color equivalents of a spot color 1 Select the spot color in the Swatches panel. 2 Choose CMYK in the Color panel menu. The CMYK equivalent values for the spot color are displayed in the Color panel.
610 Printing • Any overprinting options that you’ve selected in the document will print correctly on a printer that supports overprinting. Since most desktop printers don’t support overprinting, you can simulate the effects of overprinting by selecting Simulate Overprint in the Output section of the Print dialog box. Note: Selecting Simulate Overprint will convert spot colors to process colors for printing.
611 Printing • To view all process plates at once, click the CMYK icon . • To view all separations at once, click and drag the pointer across all of the eye icons (or empty boxes) next to the separation names. The Separations Preview panel can also be controlled using keyboard shortcuts. Preview ink coverage 1 Choose Window > Output > Separations Preview. 2 For View, choose Ink Limit. Enter a value for maximum ink coverage in the box that appears next to the View menu.
612 Printing Proofing color separations Print or save separations Separate spot colors as process Mixing inks Printer’s marks and bleeds About halftone screen frequency Synchronize book documents Overprinting page items Keys for using the Separations Preview panel Separate spot colors as process Trap presets Trap Presets panel overview A trap preset is a collection of trapping settings you can apply to a page or range of pages in a document.
613 Printing 2 Choose New Preset in the panel menu to create a preset, or double-click a preset to edit it. Note: Clicking the New Preset button at the bottom of the Trap Presets panel creates a preset based on the [Default] trap preset settings. 3 Specify the following options, and then click OK: Name Type a name for the preset. You can’t change the name of the [Default] trap preset. Trap Width Type values to specify the amount of overlap for inks.
614 Printing 1 In the Trap Presets panel, choose Assign Trap Preset in the panel menu. 2 For Trap Preset, choose the preset you want to apply. 3 Select the pages to which you want to apply the trap preset. 4 Click Assign, and then click Done. Note: If you click Done without clicking Assign, the dialog box closes without making any changes to the trap assignments. Trap assignments previously made using the Assign button are preserved.
615 Printing Note: (InDesign) If you choose Application Built-In trapping, and you specify a Default trap width or Black trap width larger than 4 points, the resulting trap width is limited to 4 points. However, the value you specified will continue to be displayed, because if you switch to Adobe In-RIP Trapping, traps larger than 4 points are applied as you specified. Trap appearance A join is where two trap edges meet at a common endpoint.
616 Printing Sliding Trap Determines when the trapping engine starts to straddle the centerline of the color boundary. The value refers to the proportion of the lighter color’s neutral density value to a darker, abutting color’s neutral density value.
617 Printing The Black Color setting is useful when you must compensate for extreme dot gain (as when using low-grade paper stock). These situations cause black percentages lower than 100% to print as solid areas. By screening back blacks or rich blacks (using tints of solid black) and decreasing the Black Color setting from its default of 100%, you can compensate for dot gain and ensure that the trapping engine will apply the proper trap width and placement to black objects.
618 Printing Trapping documents and books About ink trapping When an offset printed document uses more than one ink on the same page, each ink must be printed in register (perfectly aligned) with any other inks that it abuts, so that there is no gap where the different inks meet. However, it’s impossible to ensure exact registration for every object on every sheet of paper running through a printing press, so misregistration of inks can occur. Misregistration causes an unintended gap between inks.
619 Printing About automatic trapping InDesign can trap color documents with its built-in trapping engine, and can also take advantage of the Adobe In-RIP Trapping engine available on Adobe PostScript output devices that support Adobe In-RIP Trapping. Both trapping engines calculate adjustments to the edges of both type and graphics. They apply trapping techniques to different parts of a single object, even if text or an InDesign object overlaps several different background colors.
620 Printing Trapping imported vector graphics Both Adobe In-RIP Trapping and built-in trapping can trap text and graphics created with InDesign tools and placed vector PDF files. However, built-in trapping cannot trap placed vector EPS graphics. The text, paths, and frames you create in InDesign won’t trap correctly if they overlap a frame containing a placed graphic that built-in trapping won’t trap, such as vector EPS graphics. (However, those objects will trap correctly with Adobe In-RIP Trapping.
621 Printing The amount of disk space you’ll need depends on a wide range of factors, so it isn’t possible to predict exactly what a particular trapping job will require. However, disk space requirements are most likely to increase when one or more of the following characteristics of your document increase: • Number of pages included in trapping page ranges. • Number of overlapping color objects. • Number of images that need to be trapped. • Amount of text that needs to be trapped.
622 Printing Printing graphics and fonts Options for printing graphics Choose from the following options in the Graphics area of the Print dialog box to specify how graphics are handled during output. Send Data Controls how much image data in placed bitmap images to send to the printer or file. All Sends full-resolution data, which is appropriate for any high-resolution printing, or for printing grayscale or color images with high contrast, as in black-and-white text with one spot color.
623 Printing PostScript printing options Choose from the following options in the Graphics area of the Print dialog box to specify how PostScript information is sent to the printer. PostScript Specifies a level of compatibility with the interpreters in PostScript output devices. Data Format Specifies how InDesign sends the image data from your computer to a printer.
624 Printing The trapping engine derives the ND values for a spot color from its CMYK equivalent. For most spot colors, the ND values of their CMYK equivalents are accurate enough for proper trap creation. Spot inks that aren’t easily simulated using process inks, such as metallic inks and varnishes, may need their ND values adjusted so that the trapping engine can trap them correctly.
625 Printing Adjust the trapping sequence The trapping sequence (also called the trapping order) matches the order in which inks are printed at the press, but it doesn’t match the order in which separations are produced at the output device. The trapping sequence is particularly important when you’re printing with multiple opaque colors, such as metallic inks. Opaque inks with lower sequence numbers are spread under opaque inks with higher sequence numbers.
626 Chapter 14: Digital publications Digital Publishing Suite overview Digital Publishing Suite overview The Adobe Digital Publishing Suite is a set of tools and hosted services that lets publishers create and distribute publications on tablet devices such as the Apple iPad. These digital publications are called folios. With InDesign, you can create folios and preview them on a tablet device and on a desktop previewer.
627 Digital publications Using basic Liquid Layout rules: Scale, Recenter, and Based on Master Discover how to apply None, Scale, and Recenter rules when resizing a layout. Also learn the meaning behind "Based on Master." Using basic Liquid Layout rules: Scale, Recenter, and Based on Master Working with Alternate Layouts Learn how to use Alternate Layouts for both print and digital publishing.
628 Chapter 15: Automation Data merge About data merge To create form letters, envelopes, or mailing labels, you merge a data source file with a target document. Data merge is also referred to as mail merge. The data source file contains the information that varies in each iteration of the target document, such as the names and addresses of the recipients of a form letter. A data source file is made up of fields and records.
629 Automation <><><>, <><> Your spreadsheet or database could look like this: 2. Save the data source file—usually a spreadsheet or database file—as a comma-delimited (.csv) or tab-delimited (.txt) text file. Make sure that your data source file is structured in such a way that you can include the appropriate fields in your target document.
630 Automation If you want to include a comma or quotation mark in a comma-delimited file, enclose the text within quotation marks, such as “Brady, Hunt, and Baxter, Inc.”. If you do not include the quotation marks, each name is treated as a separate field. You cannot insert a line break within a field in the data source file. If it’s necessary to split a field across different lines, create two different fields, such as <> and <>.
631 Automation When you merge data, InDesign creates a new document that replaces the fields with the data you designated in the data source file. You can place data fields on either a master page or a document page. Select a data source Before you insert fields into your target document, select a data source in the Data Merge panel. You can have only one data source file selected per target document. 1 Create or open the document you’ll be using as the target document.
632 Automation Insert a text data field in the target document 1 Create a text frame on a document page or master page. If you’re adding data fields to a master page, see Adding data field placeholders to master pages. 2 Place the insertion point in the text frame where you want the field placeholder to appear, or select the text you want to replace. 3 To insert a field placeholder, do one of the following: • Click a field in the Data Merge panel list.
633 Automation Update, remove, or replace data source files • To update data source files, edit and save the data source file in comma- or tab-delimited format, and then choose Update Data Source from the Data Merge panel. The changes will be reflected in the Data Merge panel. If the changes are not reflected in the document after updating, deselect Preview to turn it off, and then select Preview again to turn it back on.
634 Automation Edit data field placeholders When you add a text data field to a document, the placeholder text for the field is entered using the formatting attributes (such as font and size) active at the insertion point. You can then edit the placeholder text’s attributes to control the look of the actual data. ? Do one of the following: • To change placeholder attributes, select the placeholder text, and then change the formatting attributes as you would with other text.
635 Automation 3 For Records Per Document Page, do one of the following: • Choose Single Record so that each record starts at the top of the next page. • Choose Multiple Records to create more than one record per page. (For example, to print mailing labels.) You cannot merge multiple records if the data fields appear on a document page in a document with multiple pages, or if data fields appear on multiple master pages.
636 Automation 2 In the merged document, choose Update Data Fields. The changes that have been made by updating the data fields appear in a log file. This option works best when you simply edit or add records in the data source file. If you add placeholder fields, add new fields to the data source, or change the settings in the Create Merged Document dialog box, use the Create Merged Document option to generate a new merged document.
637 Automation Enhanced data merge You can integrate a QR code in the merged document. Following are the different types of QR code fields that can be added via a Data Merge workflow: • Plain Text • Web Hyperlink • Text Message • Email • Business Card To generate the QR codes the data entries in the .txt or .csv files, which are used as Data Source, are in the following format: • Plain Text: In the QR code Column enter the text as it is. • Web Hyperlink: URL: (For example “URL:http://www.google.
638 Automation Note: You can use any commercial plug-in designed for use with InDesign. Adobe Technical Support can help you isolate problems related to plug-ins. However, if it has been determined that the problem is directly related to a plug-in created by another company, you will need to contact that company for further support. Use Extension Manager to configure plug-ins Use the Extension Manager application to inspect and customize the set of installed plug-ins.
639 Automation The Scripts panel is where you run scripts without leaving InDesign. The Scripts panel displays the scripts that are located in the Scripts folders in the InDesign application folder and in your Preferences folders. If you create or receive a script, you can place it in the Scripts Panel folder so that it shows up in the Scripts panel.
640 Automation PathEffects Changes the position of path points on the selected object or objects to add a creative effect. PlaceMultipagePDF Places all pages of a PDF. SelectObjects Selects objects on the active spread by their object type. SortParagraphs Sorts the paragraphs in the selection alphabetically. SplitStory Splits the text frames in the selected story into separate, unlinked text frames. TabUtilities Applies tab stops and indents to the selected text.
641 Chapter 16: Accessibility Creating accessible PDF documents (PDF, 2.6 MB) Creating accessible PDF documents (PDF, 2.
642 Chapter 17: System requirements System requirements for InDesign System requirements for InDesign Last updated 11/30/2015
