User Guide

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ADOBE INCOPY CS2
User Guide
Working copies allow you to work on a file even when the host workspace is unavailable, or offline. Though some
features, such as versions and alternates, can’t be used when you’re working offline, you can edit files and save your
work. When the workspace is online again, you can save a version to update the master file.
There are times when you may wish to delete the working copies of your project files. For example, you may want to
free up space on your hard drive, or are completely finished working on the project. Version Cue lets you delete your
working copies of project files by disconnecting from the project. Disconnecting from a project deletes the working
copies projectfolderonyourharddrive.You candothisatany time if none of theworking copies areInUse by you.
If you accidentally disconnect from a project, new working copies are recreated the next time you access the project
files. If a project is deleted from either the host workspace or your local computer, you can use working copies to
recreate the project with the most current versions of the files.
To relocate working copies of a project, edit the project’s properties and use the Change Location feature. For instruc-
tions, see
“To edit the properties of a project” on page 40.
Note: Make sure that you use the Change Location feature to relocate working copies, rather than moving the project
folder manually in the file system.
See also
“Creating and editing projects” on page 38
“To create a project” on page 39
“Disconnecting from projects” on page 53
“Deleting files and folders” on page 54
“Editing and synchronizing offline files” on page 68
“To restore a file or folder deleted from a project” on page 57
“Version Cue file statuses” on page 44
“Availability of Version Cue features” on page 29
File protection in Version Cue
Version Cue automatically informs others that a file is being edited. Version Cue assigns In Use status to a file when
you open and edit a file that isn’t being edited by another user. When you save a version, Version Cue removes the
file’s In Use status.
Note: In InCopy, you must choose File > Checkin after saving a version to remove the file’s In Use status.
At times two people may need to work with a file simultaneously. For example, User A may begin editing a file but
be called away before saving a version. If User B works on the file while User A is away, Version Cue ensures that the
two files don’t overwrite each other in the project. User A’s working copy won’t reflect the changes made by User B,
and vice versa. When finished with the file, both users can save a new version of the file to the Version Cue
Workspace. Version Cue alerts all current users of the file about the presence of a new version in the Version Cue
Workspace and gives them the option of downloading the latest version or continuing their current edits. Alterna-
tively,users cansavetheir editsasanalternate.(Version Cuealertsusers whohavethe file open or whore-openafile
that was previously closed while In Use.)
Note: Two users can’t edit a file simultaneously in InCopy.