User Guide

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ADOBE INCOPY CS2
User Guide
Adobe PDF options for Layout view
The following options are available only when exporting from Layout view:
All Exports all pages in the current document or book. This is the default setting.
Range Specifies the range of pages to export in the current document. You can type a range by using a hyphen, and
separate multiple pages or ranges by using commas. This option is unavailable when you’re exporting books.
Spreads Exports pages together as if they were bound, or printed on the same sheet.
Important: Do not select Spreads for commercial printing; if you do, the service provider cannot impose the pages.
Include Notes As Annotation Exports all notes as PDF annotations.
Interactive Elements Exports all movies, sounds, and buttons. Acrobat 4.0 and 5.0 require that sounds be
embedded and movies be linked. Acrobat 6.0 and later supports linking and embedding of movies and sounds.
Multimedia Lets you specify how to embed or link movies and sounds:
• Use Object Settings Embeds movies and sounds according to the settings in the Sound Options and Movie
Options dialog box.
• Link All Links sound and movie clips placed in the document. If you choose not to embed media clips in the PDF
file, be sure to place the media clips in the same folder as the PDF.
• Embed All Embeds all movies and sounds, regardless of embed settings on individual objects.
Note: The Multimedia option is only available when Compatibility is set to Acrobat 6 (PDF 1.5) or Acrobat 7 (PDF 1.6)
and Interactive Elements is selected. When Compatibility is set to Acrobat 4 (PDF 1.3) or Acrobat 5 (PDF 1.4) and Inter
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active Elements is selected, InCopy uses the settings in the Use Object Settings option in the Multimedia menu.
Optimize for Fast Web View ReducesPDF file size,and optimizesthe PDFfilefor faster viewinginawebbrowser
by restructuring the file for page-at-a-time downloading (byte serving).
Embed Page Thumbnails Creates thumbnail images within the exported PDF file.
To add security to Adobe PDF files
You can restrict access to an Adobe PDF file when you export it. When files use security restrictions, any tools and
menu items related to those features are dimmed.
An Adobe PDF file can require a user password to open a document, and a master password to change security
settings. If you set any security restrictions in your file, you should also specify a master password; otherwise, anyone
who opens the file could remove the restrictions. If a file is opened with a master password, the security restrictions
are temporarily disabled. If the file has both passwords, you can open it with either one.
1 Choose File > Export.
2 For Save as Type (Windows) or Format (Mac OS), choose Adobe PDF. Type a file name, choose a location for the
file, and then click Save.
3 Click Security Settings.
4 In the Passwords section, specify any password protection you want:
• Select Password Required to Open Document and, in the Document Open Password text box, enter the password
users must enter before they can open the file.
• Select Password Required to Change Permissionsand Passwordsand,inthe PermissionsPasswordtextbox,enter
the password users must enter before they can set or change any security options.