User Guide

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ADOBE INCOPY CS2
User Guide
Common Adobe PDF options
There are several options that are common to the Galley, Story, and Layout views when exporting a document to PDF.
Compatibility Sets the compatibility level of the Adobe PDF file. For documents that will be distributed widely,
consider choosing Acrobat 4 (PDF 1.3) or Acrobat 5 (PDF 1.4) to ensure that all users can view and print the
document. If you create files with Acrobat 6 (PDF 1.5) compatibility, the resulting PDF files may not be compatible
with earlier versions of Acrobat. For more information about Acrobat settings, see the Acrobat documentation.
Subset fonts when percent of characters used is less than Sets the threshold for embedding complete fonts based
on how many of the fonts’ characters are used in the document. If the percentage of characters used in the document
for any given font is exceeded, then that specific font is completely embedded. Otherwise, the font is subsetted.
Embedding complete fonts increases PDF file size, but if you want to make sure you completely embed all fonts, enter
0 (zero).
Include Page Information Includes the document name, page number, and date and time the file was exported.
View PDF after Exporting Opens the PDF file in the latest version of Acrobat currently installed on your computer.
For accurate results, make sure that the compatibility option matches the latest version of Acrobat installed.
Adobe PDF options for Galley and Story views
The PDF Export dialog box contains options specific to Galley and Story views. You can apply these settings to a
single story or multiple stories.
Stories Exports a single story or multiple stories.
Fonts Includes settings for font family and style, type size, and leading for the exported file. These settings do not
change the screen view settings in the Galley & Story Display preferences.
Include Story Information The document title, author, and description appear in the exported PDF file.
Include Paragraph Styles Paragraph style information from the information column shown in Galley and Story
views appears in the exported PDF file.
Include Inline Notes Exportsall (oronlyvisible)inlinenotes containedinthe document.Toinclude thenotecolors
assigned to individuals on the project, select Show Notes Backgrounds in Color.
Include Tracked Changes Exports all (or only visible) tracked changes contained in the document. To include the
editing colors assigned to individuals on the project, select Show Tracked Changes Backgrounds in Color.
Include Accurate Line Endings Exports line endings as they appear in the story. If unchecked, the lines of text wrap
according to the width and orientation of the widest story window.
Include Line Numbers Exports with line numbers displayed in the information column. This option is available
only if Include Accurate Line Endings is selected.
Fill Page (Use Multiple Columns) Exports the story using the number and width of columns you specify. This
option is available only if Include Accurate Line Endings is selected.
Note: Selecting a small column width and a large font size (in the Fonts section of this panel) can cause text to overlap
in the exported output.