User Guide

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Chapter 10: Printing
Setting up a printer
Printing with InCopy
InCopy typically links with an InDesign master document. The InDesign document is usually the ultimate source
for the final printing process, so many of the controls needed for production-quality printing are reserved for
InDesign. However, you can use InCopy to print drafts of your stories in either Galley, Story, or Layout view. The
printed copy looks similar to the document on the screen, depending on the view and print settings:
• In the Galley or Story view, InCopy prints unformatted text in a continuous column (or columns). You do not see
the document layout and formatting features.
• In the Layout view, InCopy prints the document as it appears on the screen, with frames and all other page
elements intact.
InCopy works with both PostScript and non-PostScript printers, as well as other kinds of printing devices. If you are
using a PostScript printer, make sure that you have the printer driver with the correct, properly installed PostScript
Printer Description (PPD) file.
Important: InCopy does not support the format used by PDF Writer. If you attempt to print to PDF Writer you will
experience delays or errors in printing. For instructions on creating a PDF file from InCopy, see “To export an InCopy
document to Adobe PDF” on page 262.
About printer drivers
A printer driver lets you directly access printer features from applications on your computer. Having the correct
driver ensures that you have access to all of the features a particular printer supports.
Adobe recommends using the latest printer drivers, which are listed in the following table. If you encounter problems
with an older driver, upgrade to the latest driver for your operating system.
Operating system Printer driver
Windows 2000 (with Service Pscript 5 (system driver)
Pack 2 installed) Windows XP
Mac OS 10.2 (or later) Built-in PS Driver for Mac OS X
For more information on recommended and supported PostScript printer drivers, including installation instruc-
tions, search the section on printer drivers on the Adobe website.
About printer driver features
Some InCopy printing features appear in both the Print dialog box of InCopy and the printer driver dialog boxes. In
general, you should set options for such overlapping features only in the InCopy Print dialog box; InCopy ignores
duplicate settings specified in the printer driver dialog box. The instructions in this section can help you work with
the overlapping options.
Printer drivers may support features that are not included in InCopy, such as duplex printing. Support for these
features varies depending on the printer driver you have. Check with your printer manufacturer for details.