User Guide

171
ADOBE INCOPY CS2
User Guide
To convert notes to text
1 Open the Notes palette.
2 Select the text in the Notes palette that you want to add to the text of the document. Or, in Galley view, select the
text in the inline note.
3 Choose Notes > Convert to Text.
You can also convert notes to text using Notes Mode. (See “To use Notes Mode” on page 170.)
Note: If you select only a portion of the note contents when you convert the contents to text, the original note will be
divided into two separate notes, and the portion of the note contents that is converted to text will appear between the
two new notes.
To navigate between notes
When younavigatethrough notes, theactivetextinsertion pointmoves from thecurrent note anchor to theanchor
of the next or previous note. When navigating between notes in Layout view, click the Go to Note Anchor button
to view the note anchor associated with the note displayed in the Notes palette.
1 Click anywhere within the contents of a story.
2 Do one of the following:
• Choose Notes > Previous Note or Notes > Next Note.
• Select Previous Note or Next Note from the Notes palette menu.
• Click the Go to Previous Note button or the Go To Next Note button in the Notes palette.
Note: In theGalleyand Storyviews,you canuse theFind/Changecommand to locate anote. ThePreferences dialog box
contains a setting to include notes in Find/Change searches. (See “Finding and changing text” on page 158 and “To
specify note preferences” on page 173.)
To split a note
Use the Split Note command to split one note into two. You cannot split a note if the insertion point is at the
beginning or end of the note, or if the note is empty.
1 In the Notes palette or in the note itself, place the insertion point where you want to split the note.
2 Do one of the following:
• Choose Notes > Split Note.
• Choose Split Note from the Notes palette menu.The active text insertion point is placed between the two split
notes.
You can also split a note using Notes Mode. (See “To use Notes Mode” on page 170.)
To expand or collapse notes
When expanded, the content of the note appears between the bookends. As you enter the content of the note, the
bookends move apart to accommodate the text. You can collapse the bookends to hide the content of the note.
1 Select the Type tool , and then click the begin-note bookend or the end-note bookend .
2 If the insertion point is in a note container, choose Notes > Collapse Note.
To expand or collapse all notes in the active story, choose Notes > Expand/Collapse Notes in Story.